Supply, erection, installation, commissioning, testing, demonstration and training... Tender

Procurement Summary

State : -

Summary : Supply, erection, installation, commissioning, testing, demonstration and training of analytical hplc.

Deadline : 16 Sep 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 35706677

Document Ref. No. : IC/000239

Competition : NCB

Financier : Self Financed

Purchaser Ownership : -

Document Fees : Refer Document

Tender Value : Refer Document

EMD : Refer Document

Purchaser's Detail

Purchaser : Birla Institute of Technology
Mesra, Jharkhand 835215
Country: India
Email: registrar@bitmesra.ac.in
Website: https://www.bitmesra.ac.in

Tender Details

Tender are invited for Supply, erection, installation, commissioning, testing, demonstration and training of analytical hplc. 1. Representation: One Indian agent cannot represent two different foreign principals in one tender. 2. Instructions to the OEM: Either the Indian Agent on behalf of the Principal/OEM or Principal/OEM can bid but both cannot bid simultaneously for the same item/product in the same tender. 3. Single Order: A single order will be processed for entire configuration. 4. Spares availability: The supplier of the instrument must confirm in writing that the spares for the entire instrument will be available for a period of at least ten years after the model of equipment supplied has been phased out. For frequently required spares, there should be adequate inventory with the Indian agency. 5. Delivery date etc.: Time taken for delivery, installation and commissioning should be separately specified. 6. Bid Submission: The bids can be sent to us by Hand/ Speed post/ Courier so as to reach the marked address by due date and time. Late bids will not be accepted. The price bids of only those firms will only be opened who are found to be technically qualified after evaluation. The Institute reserves the right to cancel/reject any or all bids without assigning any reason thereof. 7. Bid document: The vendor should read the Tender documents carefully before quoting. It shall be deemed that the vendor has gone through the documents carefully and has understood its implication. Any lack of information shall not relieve the bidder of its responsibility to fulfill its obligations under the Bid. 8. Price: Prices quoted should be on F.O.R., BIT Mesra, Ranchi on Door Delivery basis. 9. Technical bid: The technical bid should accompany full technical literature, pamphlets, leaflets of the technical features of the offered equipment must be submitted for proper evaluation. 10. Dealers: Dealership certificate/ authorization certificate from OEM if the bidder is a dealer. 11. Similar Installation: A complete list of Institutes’ / Organisations’ list wherein the installation has been done and a Performance certificate along with such list where these installation has been done in past three years. 12. Validity of Quotation: Quotations should be valid at least for 90 days. 13. Declaration: The bidder should attach a self-declaration stating that he is not debarred/ blacklisted or banned from any University/ Central Government / PSU / State Govt of India / any other Govt. agencies or any Institute of National / International importance. 14. GST etc: Copy of up-to-date GST clearance certificate & sales tax registration certificate indicating also the GSTIN number of the Firm will have to accompany the quotations. Copy of PAN must be submitted of Firm / Company along with the Technical Bid. 15. Bank Details: Banker’s details of quoting Firm/ Vendor should be clearly mentioned as attached 16. Performance security: The supplier shall furnish a Performance Security within 21 days after the receipt of the Purchase Order for an amount of 10% (Ten percent) of the Purchase order value, valid upto 60 days after the date of completion of performance obligations including warranty obligations. In the event of any correction of defects or replacement of defective material during the warranty period, the warranty for the corrected/replaced material shall be extended to a further period of 12 months and the Performance Bank Guarantee for proportionate value shall be extended 60 days over and above the extended warranty period. This Performance Bank guarantee should be issued from any Nationalized Bank and validity of the Page 5 of 12 same will be till warranty period +60 days from the date of delivery / installation of the material. 17. Delivery: Unless otherwise stated, delivery of goods at BIT, Mesra, will have to be executed within Eight (8) weeks from the date of issue of the Purchase Order. All aspects of safe delivery shall be the exclusive responsibility of the OEM / Bidder. 18. Bid Currencies: The quoted price should be in Indian Rupees for offers received for suppliers within India and in freely convertible foreign currency in case of offers received for supply from foreign countries. 19. Foreign bidders: In case a bidder not doing business within India, it shall furnish the certificate to the effect that the bidder is or will be represented by an agent in India equipped and able to carry out the supply, maintenance, repair obligations etc. during the warranty and post warranty period or ensure a mechanism at place for carrying out the supply, maintenance, repair obligations etc. during the warranty and post-warranty period, without which their offers are liable to be ignored. 20. Conditional tenders: Conditional tenders shall not be accepted. 21. Late and delayed Tenders: Late and delayed tender will not be considered. In case any unscheduled holiday occurs on prescribed closing/opening date the next working day shall be the prescribed date of closing/opening. 22. Customs Duty: The Institute is exempted from payment of Customs Duty Vide GOI Notification No. 51/96 Customs, dated 23.07.1996 & No.24/2007-Customs dated 01.03.2007 with registration no 11/161/90-TU-V dated 24.07.2019. 23. Rejection of Tender: The tenders are liable to be rejected if the conditions mentioned in the tender documents are not complied with. The tender should be complete in all respects and duly signed wherever required. Incomplete and unsigned offer will not be accepted. 24. Liquidated Damage: If a firm accepts an order and fails to execute the order in full as per the terms and conditions stipulated therein, it will be open to this Institute to recover liquidated damages from the firm at the rate of 0.5% to 1% per week of the order value subject to a maximum of 10% of the order value. It will also be open to this Institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm, which accepted the order but failed to execute the order according to stipulated agreed upon. 25. Payment Terms: - 100% payment will be released after receiving of stores in good order and condition and successful installation and commissioning duly certified by the concern authority. 26. Termination for default: Default is said to have occurred: - (a) If the supplier fails to deliver any or all of the services within the time period(s) specified in the purchase order or any extension thereof granted by BIT, Mesra. (b) If the supplier fails to perform any other obligation(s) stated in the Purchase Order. (c) If the vendor, in either of the above circumstances, does not take remedial steps within a period of 30 days after receipt of the default notice from BIT Mesra (or takes longer period in-spite of what BIT Mesra may authorize in writing). BIT Mesra may terminate the contract / purchase order in completely or in part. In addition to above, BIT Mesra may at its discretion also take the following actions: BIT Mesra may procure, upon such terms and in such manner, as it deems appropriate, goods similar to the undelivered items/products and the defaulting supplier shall be liable to compensate BIT Mesra for any extra expenditure involved towards goods and services to complete the scope of. 27. Acceptance and rejection of bids: The Institute may accept or reject any or all the bids in part of in full without assigning any reason and doesn’t bind himself to accept the lower bid, without thereby incurring any liability to the affected Bidder or bidders. The institute at its discretion may change the quantity / upgrade the criteria / drop any item or thereof at any time before placing the Purchase Order. Page 6 of 12 28. Manual: One set of operating manual and service manual including detailed drawings and circuit diagrams (in English) should be provided with the instrument 29. Blacklisting of Supplier: Furnishing of wrong/ambiguous information in the compliance statement may lead to rejection of bid and further black listing of the bidder, if prima-facie it appears that the information in the compliance statement was given with a malafied/ fraudulent intent. 30. Delivery at Kolkata Airport/ Seaport only: Since our SFIS bond is valid in Kolkata Airport/ Seaport only delivery is to be made through Kolkata Airport/ Seaport. 31. No part Shipment: While transshipment will be allowed, part shipment will not be allowed. 32. Clarification of Bids: Clarifications may be sought by the Evaluation committee of the Institute during the Process of Technical Evaluation. The request for the clarification and the response shall be in writing. There shall be no change in prices or substance of the bid shall be sought, offered or permitted. The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. 33. Waivers: The Institute may waive off any minor informality non-conformity or irregularity in a bid which does not constitute a material deviation, provided such a waiver does not prejudice or affect the relative ranking of any Bidder. 34. Bid responsiveness: A responsive bid is one in which the bid is substantively responsible i.e. the bid which conforms to all the terms and conditions of the bidding documents without material deviations. Deviations from or objections or reservations to critical provisions such as those concerning Performance Security, Warranty, Force Majeure, Limitation of liability, Applicable law, and Taxes & Duties will be deemed to be a material deviation. The Purchaser's determination of a bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 35. No Canvassing: Any effort by a Bidder to influence the Purchaser in its decisions on bid evaluation, bid comparison or contract award may result in rejection of the Bidder's bid. 36. Rejection of Bid: If a bid is not substantially responsive, it will be rejected by the Purchaser and may not subsequently be made responsive by the Bidder by correction of the non-conformity. 37. Patent Rights: The Supplier shall indemnify the Institute against all third-party claims of trademark, industrial design right or infringement of Patent arising from the use of Goods or any part thereof in India. 38. Insurance: For delivery of goods at site, the insurance shall be obtained by the Supplier in an amount equal to 110% of the value of the goods from "warehouse to warehouse" (final destinations) on "All Risks" basis including War Risks and Strikes. 39. Packaging: The packaging should be such to prevent their damage, rough handling during transit and exposure to extreme temperatures etc or deterioration during transit to the final destination as indicated in the Purchase order. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit. 40. Tax liabilities: Suppliers shall be entirely responsible for all duties, taxes, license fees, octroi, road permits, etc., incurred until delivery of the Goods to the Purchaser as per the Purchase order. 41. Termination for Insolvency: The Purchaser may at any time terminate the P.O by giving written notice to the Supplier, if the Supplier becomes bankrupt or otherwise insolvent. In such event, termination will be without compensation to the Supplier, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.

Documents

 Tender Notice