Kshamta Kendra (Kk) Global Fund Supported Project Tender, Tamil Nadu - 80761903

Procurement Summary

State: Tamil Nadu

Summary: Kshamta Kendra (Kk) Global Fund Supported Project

Deadline: 01 Apr 2023

Other Information

Notice Type: Tender

TOT Ref.No.: 80761903

Document Ref. No.: SAATHII/National PR/RFA-KK/0323/407

Financier: Self Financed

Purchaser Ownership: Public

Document Fees: Refer Document

Tender Value: Refer Document

EMD: Refer Document

Purchaser's Detail

Name: Login to see tender_details

Address: Login to see tender_details

Email: Login to see tender_details

Login to see details

Tender Details

Tenders are invited for Kshamta Kendra (Kk) Global Fund Supported Project. Request for Application (RfA) for Kshamta Kendra (KK) Global Fund supported project Date of Issue: March 22, 2023 Closing Date: April 1, 2023 Job code:SAATHII/National PR/RFA-KK/0323/407 About NACO/SACS:National AIDS Control Organization (NACO) is a division of the Ministry of Health and Family Welfare, Government of India, that provides leadership to HIV/AIDS control programme in India through 35 state HIV/ADIS prevention and control societies. NACO provides leadership to HIV/AIDS Control Programme in India, implementing one national plan within one monitoring system. The State AIDS Prevention and Control Societies (SACS) implement NACO programme at state level, but have functional independence to upscale and innovate. SACS are autonomous and decentralized government body which functions at the state level to eliminate HIV/AIDS as a public health threat by 2030. At the state level, SACS ensures the elimination of HIV/AIDS through building an integrated response by reaching out to diverse populations with HIV/AIDS awareness, testing, and comprehensive care, support and treatment services for all persons living with HIV/AIDS. About SAATHII:Solidarity and Action Against The HIV Infection in India (SAATHII), a registered non-profit organization, was founded with a vision to stabilize and reduce the spread of HIV/AIDS in India and ensure that people living with HIV/AIDS receive un-stigmatized, affordable, and quality care, support and treatment. Headquartered in Chennai, with 12 offices across the country. SAATHII also works towards universal access to health and social justice across the country. About the Project: SAATHII is one of the Principal Recipient (PR) of the Global Fund grant, SAATHII, and its partners, with support from the Global Fund, is implementing phase - III of the program which includes components of capacity building of the HIV prevention, testing-treatment, and care service providers, HIV interventions among incarcerated populations, and the Elimination of Mother-To-Child Transmission. This program is implemented between April 2021-March 2024. SAATHII, as part of its support to NACO, has established 19 Kshamta Kendra (training centers) across India to train the prevention service providers such as the staff of the NGOs and CBOs who work among FSW, MSM, Hijra (H)/Transgender (TG), IDU populations, and will also train the staff of the Link Workers Scheme. NACO/SACS/SAATHII seeks to identify, assess, and select a suitable training organization/agency/institute for the Telangana state to improve the knowledge and skills of prevention service providers in a sustainable manner till March 2024. Objective and Major activities of Kshamta Kendra (KK): The objective of the proposed plan is to improve the knowledge and skill of prevention service providers in an innovative and sustainable manner by institutionalizing the capacity-building process through training institutions across the country over 2021-24. The following are the major activities under the capacity building by KK for the cascade training of implementation partners (NGOs/CBOs) who work for HIV prevention. Identification of Training Centre (i.e. KK) for Telangana with NACO and SACS through open selection process: A Kshamta Kendra will be set-up in the state of Telangana. The selection criterion for the identification and short-listing of the KK has been developed in consultation with NACO and SACS (detailed below). The procurement policies as laid down in GF projects of NACO and SAATHII will be followed for an open, competitive, and fair selection process that will include: the invite for proposals, screening, and short-listing of suitable training organization/agency/institute by a state-level local selection committee, field-visit to the shortlisted organizations/agency/institute for program and finance assessment, and scoring and finalization of the organization/agency/institute. MoU signing of identified KK (TI training center) with PR: A Memorandum of Understanding (MoU) will be developed detailing out the scope of the work of the selected KK, staffing, and, roles and responsibilities of the institute and SAATHII/SR/SU and SACS/NACO, along with the performance framework, budget, and the transition plan. Release of funds by PR: Upon signing the MoU between KK and SAATHII, the first tranche of funds to the KK will be released by SAATHII to meet the expenses for setting up the HR at the KK, and for their operations. Induction training for the staff of KK and preparation of PIP: SAATHII will provide onsite induction training to staff of selected KK, and support them in the development of the implementation plan. SAATHII team will work closely with the SACS to review the plan developed by the KK and provide feedback to fine-tune and align the plan as per the training priorities and plans outlined in the AAP of Telangana SACS. Identification of Master Trainers by KK: Master Trainers have already been selected in consultation with the Telangana SACS and trained by SAATHII. These Master Trainers will be engaged to train the staff of NGOs/CBOs who implement the Targeted Intervention and Link Workers Scheme by the Kshamta Kendra selected for the state. Release of fund by SACS to KK: SAATHII and its SR/SU will coordinate with SACS to help them finalize the fund required for carrying out the down training activities as per the training calendar submitted by the KK. SAATHII/SR-SU will also work with the SACS to ensure the timely release of funds and payments to KK as per the plan. Rollout of trainings by KK as per approved training calendar: SAATHII and its SR/SUs will coordinate with SACS to facilitate rollout of the trainings by the KK in coordination with prevention partners (NGOs/CBOs), and SETU. SAATHII/SR-SU will also coordinate with SACS to facilitate any delays in fund flow and enabling the completion of trainings as per the calendar. Supervision of training quality assurance: A sample number of training sessions will be observed by a team of experts from SACS/SETU/NACO and SAATHII/SR/SU. The team will be using a training quality assessment tool that will include pre-training, training, and post-training check-list. The observations and finding from the assessment will be discussed and shared with the institute and the trainers. Details of the observation made, action required, and compliance levels will be verified through reports and subsequent visits. Ensuring the timely completion and submission of training reports by KK to SACS and NACO: The KK will be supported and monitored by SAATHII PR and SR/SU to submit the progress reports to SACS/NACO. Detailed reports and updates on the down training carried out will also be tracked for its timely submission to SACS/NACO. The KK team may also visit a sample of implementing partners to observe the post-training services and areas of future training requirements. Enabling periodic reviews by NACO, SACS and SAATHII: Joint review visits will be conducted to the KK by SAATHII along with NACO and SACS representatives. During the visits, the performance of the KK will be assessed based on the MoU, micro plan of training, report and through field visits to the implementing partners. The review findings will be shared with the KK and actions taken against each of the observations and recommendations will be tracked till completion. Sustain the KK by SACS for the continuation of MoUs and funding commitment to training institutes: The KK will document the training processes and best practices and their level of engagement with the implementing partners, KP and PLHIV communities to keep them engaged in the HIV and AIDS sector. A resource package of all training presentations and packages will be maintained for all training and also will be made a repository in LMS for anytime access and trainings. The KK will also be encouraged to share their best practices in state and national forums and review meetings. A clear and specific transition plan for the continuation of funding for KK beyond the grant period will be discussed and advance decisions will be made. For detailed information, please check the complete version of the RFA attached below. Job Email id: kk-procurements(at)saathii.org Date of Issue: March 22, 2023 Closing Date: April 1, 2023 Job code: SAATHII/National PR/RFA-KK/0323/407 About NACO/SACS: National AIDS Control Organization (NACO) is a division of the Ministry of Health and Family Welfare, Government of India, that provides leadership to HIV/AIDS control programme in India through 35 state HIV/ADIS prevention and control societies. NACO provides leadership to HIV/AIDS Control Programme in India, implementing one national plan within one monitoring system. The State AIDS Prevention and Control Societies (SACS) implement NACO programme at state level, but have functional independence to upscale and innovate. SACS are autonomous and decentralized government body which functions at the state level to eliminate HIV/AIDS as a public health threat by 2030. At the state level, SACS ensures the elimination of HIV/AIDS through building an integrated response by reaching out to diverse populations with HIV/AIDS awareness, testing, and comprehensive care, support and treatment services for all persons living with HIV/AIDS. About SAATHII: Solidarity and Action Against The HIV Infection in India (SAATHII), a registered non-profit organization, was founded with a vision to stabilize and reduce the spread of HIV/AIDS in India and ensure that people living with HIV/AIDS receive un-stigmatized, affordable, and quality care, support and treatment. Headquartered in Chennai, with 12 offices across the country. SAATHII also works towards universal access to health and social justice across the country. About the Project: SAATHII is one of the Principal Recipient (PR) of the Global Fund grant, SAATHII, and its partners, with support from the Global Fund, is implementing phase - III of the program which includes components of capacity building of the HIV prevention, testing-treatment, and care service providers, HIV interventions among incarcerated populations, and the Elimination of Mother-To-Child Transmission. This program is implemented between April 2021-March 2024. SAATHII, as part of its support to NACO, has established 19 Kshamta Kendra (training centers) across India to train the prevention service providers such as the staff of the NGOs and CBOs who work among FSW, MSM, Hijra (H)/Transgender (TG), IDU populations, and will also train the staff of the Link Workers Scheme. NACO/SACS/SAATHII seeks to identify, assess, and select a suitable training organization/agency/institute for the Telangana state to improve the knowledge and skills of prevention service providers in a sustainable manner till March 2024. Objective and Major activities of Kshamta Kendra (KK): The objective of the proposed plan is to improve the knowledge and skill of prevention service providers in an innovative and sustainable manner by institutionalizing the capacity-building process through training institutions across the country over 2021-24. The following are the major activities under the capacity building by KK for the cascade training of implementation partners (NGOs/CBOs) who work for HIV prevention. 1. Identification of Training Centre (i.e. KK) for Telangana with NACO and SACS through open selection process: A Kshamta Kendra will be set-up in the state of Telangana. The selection criterion for the identification and short-listing of the KK has been developed in consultation with NACO and SACS (detailed below). The procurement policies as laid down in GF projects of NACO and SAATHII will be followed for an open, competitive, and fair selection process that will include: the invite for proposals, screening, and short-listing of suitable training organization/agency/institute by a state-level local selection committee, field-visit to the shortlisted organizations/agency/institute for program and finance assessment, and scoring and finalization of the organization/agency/institute. 2. MoU signing of identified KK (TI training center) with PR: A Memorandum of Understanding (MoU) will be developed detailing out the scope of the work of the selected KK, staffing, and, roles and responsibilities of the institute and SAATHII/SR/SU and SACS/NACO, along with the performance framework, budget, and the transition plan. 3. Release of funds by PR: Upon signing the MoU between KK and SAATHII, the first tranche of funds to the KK will be released by SAATHII to meet the expenses for setting up the HR at the KK, and for their operations. 4. Induction training for the staff of KK and preparation of PIP: SAATHII will provide onsite induction training to staff of selected KK, and support them in the development of the implementation plan. SAATHII team will work closely with the SACS to review the plan developed by the KK and provide feedback to fine-tune and align the plan as per the training priorities and plans outlined in the AAP of Telangana SACS. 5. Identification of Master Trainers by KK: Master Trainers have already been selected in consultation with the Telangana SACS and trained by SAATHII. These Master Trainers will be engaged to train the staff of NGOs/CBOs who implement the Targeted Intervention and Link Workers Scheme by the Kshamta Kendra selected for the state. 6. Release of fund by SACS to KK: SAATHII and its SR/SU will coordinate with SACS to help them finalize the fund required for carrying out the down training activities as per the training calendar submitted by the KK. SAATHII/SR-SU will also work with the SACS to ensure the timely release of funds and payments to KK as per the plan. 7. Rollout of trainings by KK as per approved training calendar: SAATHII and its SR/SUs will coordinate with SACS to facilitate rollout of the trainings by the KK in coordination with prevention partners (NGOs/CBOs), and SETU. SAATHII/SR-SU will also coordinate with SACS to facilitate any delays in fund flow and enabling the completion of trainings as per the calendar. 8. Supervision of training quality assurance: A sample number of training sessions will be observed by a team of experts from SACS/SETU/NACO and SAATHII/SR/SU. The team will be using a training quality assessment tool that will include pre-training, training, and post-training check-list. The observations and finding from the assessment will be discussed and shared with the institute and the trainers. Details of the observation made, action required, and compliance levels will be verified through reports and subsequent visits. 9. Ensuring the timely completion and submission of training reports by KK to SACS and NACO: The KK will be supported and monitored by SAATHII PR and SR/SU to submit the progress reports to SACS/NACO. Detailed reports and updates on the down training carried out will also be tracked for its timely submission to SACS/NACO. The KK team may also visit a sample of implementing partners to observe the post-training services and areas of future training requirements. 10. Enabling periodic reviews by NACO, SACS and SAATHII: Joint review visits will be conducted to the KK by SAATHII along with NACO and SACS representatives. During the visits, the performance of the KK will be assessed based on the MoU, micro plan of training, report and through field visits to the implementing partners. The review findings will be shared with the KK and actions taken against each of the observations and recommendations will be tracked till completion. 11. Sustain the KK by SACS for the continuation of MoUs and funding commitment to training institutes: The KK will document the training processes and best practices and their level of engagement with the implementing partners, KP and PLHIV communities to keep them engaged in the HIV and AIDS sector. A resource package of all training presentations and packages will be maintained for all training and also will be made a repository in LMS for anytime access and trainings. The KK will also be encouraged to share their best practices in state and national forums and review meetings. A clear and specific transition plan for the continuation of funding for KK beyond the grant period will be discussed and advance decisions will be made. SELECTION PROCESS a) Eligibility criteria for applying: The following are the eligibility criteria for selection of Kshamta Kendra; NGOs/CBOs Educational/Government Institutions Eligibility Criteria At least 3 years of experience in training Experience working with government in health and non-health domain Prior experience of implementation of HIV/AIDS programs (with Govt. or Development Partners) in the states/region applied Training infrastructure Financial capacity - minimum average annual turnover of Rs.30 Lakhs for last 3 Years Registered under DARPAN portal of NITI AAYOG Eligibility Criteria At least 3 years of experience in training Experience working with government health and non-health domain Prior experience of implementation of HIV/AIDS programs in the states/region Training infrastructure Exclusion Criteria Organization is required to submit a self-declaration indicating that organization is not involved in any corrupt practices and they have never been blacklisted/debarred by any agency (government, private or UN bodies) or facing any Court Cases/ Criminal proceedings. Organization at any point in time has been ‘blacklisted- by the central and/or state government. b) Application procedure: 1) Eligible agencies must apply by filling in the ‘Applicants form-(given below) and sending the same to SAATHII at the mail id kk-procurements@saathii.org by March 31, 2023. 2) The applicant must clearly mention in the subject line of mail ‘Application for KK in Telangana c) Selection Committee: The “State-Level Selection Committee (SLSC)” of Telangana which includes officials from NACO, SACS, and SAATHII/SR/SU and external consultants/experts will assess the applicants for the selection of KK. d) Evaluation and scoring parameters: The SLSC would evaluate and score all the applications on a scale of 100 points. e) Shortlisting: The two top-scoring applicants will be ‘shortlisted- for further detailed assessment of programme and financial capacity assessment. f) Capacity assessment process: The two shortlisted applicants will have to go through a rigorous programme and finance capacity assessment process by the ‘capacity assessment team (CAT)- comprising representatives of SACS and SAATHII/SR/SU. Following this, the most suitable applicant will be selected. For any queries, please write to the above-mentioned email address no later than March 25, 2023, with the subject line ‘Query for KK- Annexure 1 APPLICANTS FORM FOR SELECTION OF KSHAMTA KENDRA (KK) Name of the organization: Address: Contact details: Email id: Details of contact person with designation, email Id & Contact Number: A ELIGIBILITY REQUIREMENTS YES / NO Details / Remarks A.1 Organization (if NGO/CBO) having valid registration certificate as a non-profit charitable organization and under DARPAN portal of NITI AAYOG. Please provide a copy of the same A.2 Organization having valid charitable registration with Income Tax department such as 12A and 80G. Please provide a copy of the same A.3 Please provide audit report of the organization for the last three financial years. A.4 Organization filing Income Tax on time every year. Please provide copies of Income Tax filing for the last two financial years A.5 Organization at any point of time has not been black listed by government agencies or donor agencies. Please give a written declaration of the same. If blacklisted, share the reasons for the same A.6 Provide list of governing body members or any other body appointed by the board. Please provide the list on the organizational letterhead duly signed and stamped by the competent authority with designation contact number. B GOVERNANCE B.1 Does the organization have a written constitution/ by-laws? If yes, please share copy of the same. B.2 Does the organization publish annual reports? If yes, please provide copies of last three years annual reports. B.3 Date of establishment of the organization. Please share documentary evidence. B.4 Does the organization has written conflict of interest policy? If yes, please share documentary evidence B.5 Does the organisation have a risk management policy/system? If yes, please share documentary evidence B.6 Does the organisation have written - inclusive and non-discriminatory workplace policies (that assure confidentiality and provide a transparent, and non-discriminatory, and gender-just environment for employees) C FINANCE, HR, and COMPLIANCES C.1 Does the organization conduct internal audits? Please provide internal audit report of last two years C.2 Does the organization conduct external / statutory audits by independent auditors? Name the audit firm / auditor for the last three years. C.3 Did the organization undergo any audit initiated by the funding agencies? If yes, provide the latest audit report(s) of the same. C.4 Has the organization received NACO/SACS resources/grant/fund in the past/present? If yes, for which project, in which year, and what was the funding amount? C.5 List the top three donors of the last three years and the funding amount for each donor. C.6 Does the organization have Asset Insurance to cover all its assets? If yes, please share copy of insurance policy. C.7 Does the organization have a written Financial Management policy? If yes please share. C.8 Are the bank operations of the organization carried out by single or multiple authorities? Provide details of the same. C.9 Number of full-time salaried staff in the organization C.10 Number of part-time staff and consultants in the organization C.11 Does the organization have a written HR policy? If yes, please do share a copy. C. 12 Does the organization have a written travel policy? If yes, please do share a copy. D PROGRAM and DATA MANAGEMENT D.1 List the organization-s training-related projects in the last three years, and their programmatic targets and quantitative achievements. (please submit evidence) D.2 Please provide references of two of your recent donors(last three years). D.3 In how many states the organization has directly implemented projects? Specify the same with evidence D.4 Does the organization have experience in conducting structured training to health system / health program staff (MO, Counsellor, Field level staff in HIV programs), provide details. D.5 Has the organization ever functioned as STRC and/or trained the TI NGOs and CBOs D.6 Does the organization have pool of experts /Master Trainers for conducting trainings E STAKEHOLDER ENGAGEMENT E.1 Is program related information / reports / data available on the organization-s website? If yes, please give the link to the organizational website. E.2 Is program-related information / reports / data disseminated to key partners and stakeholder on regular basis? Please specify the frequency. E.3 Is the organization a member of any civil society network(s) / consortium(s) / coalition(s)? If yes, please provide documentary evidence E.4 Is the organization a member of any government formed committee(s)/TRG/ Task Force? If yes, please provide documentary evidence F TRAINING INFRASTRUCTURE F.1 Training Hall- availability of training hall to accommodate at least 40 persons (attach picture) F.3 Accommodation facility for 30-40 participants (attach picture) F.4 Availability of PA System, Projector & Screen facility F.5 Availability of Dinning Hall F.6 Availability of Computer lab F.7 Is public transport available to reach to the institute F.8 Experience of providing training to HIV service providers (attach evidence/ details) F.9 Experience of providing training to Key Populations (attach evidence/ details) F.10 If Yes for F.8 and/or F.9 - No. of staff trained till now F.11 Experience of conducting virtual/online training (attach evidence/ details) F.12 Does the organization have pool of Experts/Master Trainers to conduct training for HIV prevention staff? (provide details).

Documents

 Tender Notice