Events Management Company in Middle East in Jeddah, Kingdom of Saudi Arabia and Riyadh... Tender

Procurement Summary

State : -

Summary : Events Management Company in Middle East in Jeddah, Kingdom of Saudi Arabia and Riyadh Travel Fair

Deadline : 19 Feb 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40651175

Document Ref. No. : 2020-02-0023

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Document Fees : Refer Document

Tender Value : Refer Document

EMD : Refer Document

Purchaser's Detail

Purchaser : DEPARTMENT OF TOURISM
John Paulo Samonte Francisco
Administrative Officer I
351 Sen. Gil Puyat Avenue
Makati City
Metro Manila
Philippines 1200
63-02-4595200 Ext.425
63-02-4595200
psfrancisco.logistics@yahoo.com
Country: Philippines
Email: psfrancisco.logistics@yahoo.com

Tender Details

Events Management Company in Middle East in Jeddah, Kingdom of Saudi Arabia and Riyadh Travel Fair
TERMS OF REFERENCE

I. BIDDER:

Events Management Company in Middle East

II. DATE OF IMPLEMENTATION:

-c Product Presentations and Sales Calls in Jeddah, Kingdom of Saudi Arabia = March 23 - 24, 2020
-c Riyadh Travel Fair = March 26 - 28, 2020

III. OBJECTIVES
-c To support partners in KSA to push Philippine travel products direct to consumers;
-c To sustain/renew linkages with strategic travel trade partners from KSA and generate market and product development leads that the Department can support to further its goals in the Middle East;
-c To provide training on Philippine travel products and travel logistics to travel trade front-liners from Jeddah, KSA and engage with untapped travel service providers with high potential to sell Philippine travel products in Saudi Arabia;
-c To maintain visibility and further harness the potential of the Philippine tourism sector in the defined source market.
IV. MINIMUM REQUIREMENTS FOR THE EVENTS MANAGEMENT COMPANY:

Full service of Events Management Company or Public Relations Agency with the capacity to operate in Riyadh and Jeddah, Kingdom of Saudi Arabia.

Must be willing to do advance payment to relevant suppliers on reimbursement basis within the ceiling / cost parameter set by the DOT per component to be delivered, as follows:

1. Product Presentations and Sales Calls in Jeddah, Kingdom of Saudi Arabia

2. Riyadh Travel Fair 2020




V. SCOPE OF WORK AND DELIVERABLES:

A. PRODUCT PRESENTATIONS AND SALES CALLS IN JEDDAH, KINGDOM OF SAUDI ARABIA

Date: March 23 - 24, 2020
Venue: Jeddah, Kingdom of Saudi Arabia

1. Handle invitations to travel trade partners in Jeddah, Kingdom of Saudi Arabia
2. Get services of vehicle rental for transport of supplies and materials.
3. Provision of snacks for 15 pax
4. Engage with suppliers on the production of brochures and giveaways

B. RIYADH TRAVEL FAIR (RTF)

Date: March 26 - 28, 2020
Venue: Riyadh International Convention (RICEC), Riyadh, Kingdom of Saudi Arabia

1. Engage and coordinate with organizer of integrated exclusive Philippine pavilion for RTF 2020
2. To engage and assist locally based (GCC) travel partners participating in the integrated exclusive Philippine pavilion for RTF regarding consolidation of Philippine product offerings.
3. Get services of vehicle rental for transport of supplies and materials.

C. Provide a comprehensive report in the conduct of Product Presentations and Sales Calls in Jeddah, Kingdom of Saudi Arabia and Philippine participation in Riyadh Travel Fair.
D. Turn-over of contacts and business leads generated from the above mention events.

E. Other services that may be required in relation to the implementation of the Product Presentations and Sales Calls in Jeddah, Kingdom of Saudi Arabia and RTF 2020
VI. BUDGET

Professional Fee:

USD 10, 625.00 or its Philippine Peso equivalent amounting to Five Hundred Sixty Eight Thousand Four Hundred Thirty Seven Pesos and Fifty Centavos (P568, 437.50) inclusive of travelling expenses.

Project Fund for reimbursement:

USD 6, 445.24 or its Philippine Peso equivalent amounting to Three Hundred Forty Four Thousand Eight Hundred Twenty Pesos and Thirty Five Centavos (P344, 820.35) for payment of vehicle rental (transport of supplies and materials), food (snacks for product presentation), printing of brochures and production of giveaways.

Total Budget: Php 913, 257.85

Proposal will be evaluated based on the best offer and compliance with the requirements stated herein.

VII. DOCUMENTARY REQUIREMENTS TO BE SUBMITTED BY THE BIDDER

1. Valid Business Permit or its equivalent document in GCC countries;
2. Valid Business Name Registration or its equivalent in GCC countries;
3. Company Profile showing at least 3 years of experience in planning, implementing and managing international tourism events, and handling of Philippine tourism promotions activities;
4. Curriculum Vitae of the assigned...
Closing Date : 2020-02-19

Documents

 Tender Notice