Navigating Latest eTender Haryana Guidelines and Procedures to Win Contract [2025 Edition] Other Services

Haryana has seen an immense economic growth due to the state's proactive policies, industrial growth, and strategic location, representing an estimated GDP of around ₹12,16,044 Crore in 2024-25. It is an almost 11% growth from the previous financial year.

The state government is mainly focusing on sectors like agriculture, manufacturing, Information Technology, healthcare, transportation, and more. For the development of these sectors, the state is widely releasing tender opportunities, which creates opportunities for vendors and suppliers.

However, to participate in these sectors, vendors/suppliers must adhere to certain state guidelines. In this blog, we'll discuss many essential guidelines and procedures that every vendor and contractor must know before applying for procurement opportunities. Let's begin the blog!

Understanding the Public Procurement Process in Haryana 

Haryana has a very systematic and transparent public procurement process, adopted by government departments, state agencies, and public sector organizations to acquire goods, services, and works from qualified suppliers. The Haryana government uses the Haryana e-Procurement Portal for publishing tenders, bid submission, and contract management, which also ensures efficiency and compliance with state procurement norms. 

Here, we've outlined five simple steps that define the public procurement process in Haryana. 

Step 1: Needs Assessment 

The Public Procurement process begins when the public sector entities, state government departments, or state entities identify specific requirements for goods, services, or construction works aligned with state development. 

Step 2: Tender Publishing and Advertisement 

Once the procuring agency is done with identifying the need and preparing the budget, the procuring authorities issue a tender on Haryana's official portal. While publishing a tender, they also attach a tender document defining details regarding the project, including technical specifications, terms of delivery, and conditions for submission, allowing bidders to understand comprehensive work requirements. 

Authorities must also advertise these tendering opportunities through government portals and newspapers to reach a wider audience base and attract more qualified suppliers and contractors. 

Step 3: Bid Submission and Evaluation 

Once Haryana tendering opportunities are published on the e-procurement portal, vendors can submit technical and financial proposals before the required deadline. 

After receiving the tenders, procuring entities first evaluate technical bids based on technical qualification, prior experience in the same field, etc. Next, the selected bidder's financial proposals are evaluated on the basis of L1 (lowest pricing) and QCBS (Quality-Cost Based Selection). 

Step 4: Negotiation and Award Contract 

Following the evaluation, the qualified bidder may be invited for final negotiations of deliverables, timelines, and payment terms. As everything gets confirmed, the department issues a Letter of Acceptance (LoA) and signs a formal contract with the selected vendor. 

Step 5: Final Inspection and Payment Processing 

As soon as the project is completed and final submissions are made from vendors, the procuring entity proceeds with a final inspection to ensure that the project is completed in adherence to all contract terms and quality standards. When the procuring authority approves and verifies the project, final payment is processed, and the contract is formally closed. 

Standard Guidelines and Procedures for Haryana Government 

Planning to participate in the Haryana tendering process? You must be aware of some of the most important guidelines and procedures. For detailed insights, you must download the official document. 

• Suppliers interested in Haryana tenders can visit the portal:http://haryanaphed.etenders.in/ to download the tender document. 

• Bidders must obtain a DSC (Digital Signature Certificate) because Bids are required to be submitted online, encrypted, and digitally signed. Getting DSC may take you around a week, so apply for it as early as possible. 

• To submit EMD (Earnest Money Deposit) to the procuring agency, vendors may need to provide the following details at the e-tendering web portal of the department. 

(i) A/C holder name from whose a/c payment for earnest money would be deducted by the agency. 

(ii) A/C number

(iii) Transaction ID 

(iv) Date and Time of Transaction 

(v) Amount of Payment 

(vi) Bank Name 

• Online Bidders can submit EMD through RTGS/NEFT. The entire amount must be submitted in one instance, as partial payment won't be accepted. Moreover, bidders also need to submit documents supporting their eligibility criteria in Envelope 'ED'. 

• All contractors or vendors interested in participating in the Haryana e-procurement process must be registered on the Electronic Tendering System viahttp://haryanaphed.etenders.in/

• Contractors can obtain the Class II B digital certificate from any Certifying Authority or Sub-certifying Authority authorized by the Controller of Certifying Authorities. 

• Contractors can get information, the application format, and the documents required for issuing the digital certificate from the following:

(i) Nextenders (India) Pvt. Ltd. YUCHIT, Juhu Tara Road, Mumbai-400049 

Email-Chandigarh@nextenders.com

(ii) M/s NexTenders (India) Pvt. Ltd. O/o PWD (B&R) Haryana, Nirman Sadan Building, (Basement) Plot No.-1, Dakshan Marg, Sector-33, Chandigarh-160020 

Contact Person:

Manmit Sharma - 09815034028 

Kanwarjeet Singh- 09592259876 

• If the procuring authority uses a digital certificate for signing and submitting a bid in case of online tendering, the certificate will be considered equivalent to a no-objection certificate/power of attorney to that User. 

• Suppliers or Contractors can use Haryana'sPHED Website to view the Notice Inviting Tenders and the time schedule for all the packages. 

• To submit Tender Document fees, contractors can pay online directly via Credit Card/ Internet Banking / Cash Card / Debit Card. 

How to View Haryana Tenders on TendersOnTime? 

Finding Haryana tender opportunities? Here, we've mentioned a simple step-by-step process to find relevant tendering opportunities on TendersOnTime.

Step 1: Sign Up or Log In

Visit the TendersOnTime website. If you are a new user, click on the Register button to create a new account. Also, you can directly log in if you already have an account.

Step 2: Search for Haryana Tenders

Once you are logged in with your account, go to the Homepage and type Haryana tenders in the search box to find the relevant tendering opportunities.

Step 3: Use Filters to Narrow It Down

TendersOnTime also has an advanced search filter, allowing you to use filters like tender type, industry, status, and even publication date to find the most relevant opportunity that matches your business profile.

Step 4: Check the Details Before You Bid

When you find a tender opportunity that interests you, click on its title to see the full details. You may have the following details about the tender opportunity.

• Tender Description
• Bid Submission Date
• Eligibility Criteria
• Tender Documents
• Contact Information
• Project Timeline
• Bid Submission Guidelines

To gain more in-depth insights, you must download the Tender Document. Moreover, you can get a glimpse into Haryana tenders by clicking on this link:https://www.tendersontime.com/india/haryana-tenders/

Frequently Asked Questions 

Q1. How to apply for government tenders in Haryana?

You can apply for Haryana government tenders viahttps://etenders.hry.nic.in/nicgep/app. You must register on this e-procurement portal, select a tender opportunity, download its tender document, and submit its technical and financial bids online. 

Q2. What do you mean by government tenders?

Government tenders are formal invitations issued by government bodies inviting vendors, contractors, or suppliers to bid for providing goods, services, or works under specified conditions.

Q3. What is L1, L2, & L3 in tenders

In tenders, L1, L2, and L3 represent the lowest, second-lowest, and third-lowest bidders. The procuring agency usually awards contracts to L1 if they meet all technical and compliance requirements.

Q4. How to apply for a contractor license in Haryana?

To apply for a contractor license in Haryana, you must apply to the PWD or the relevant authority. Moreover, you also need to submit proof of qualifications, financial capacity, past work experience, and pay the prescribed license fee.

Q5. What is the qualification for a contractor?

Contractor qualifications typically require technical expertise, financial stability, valid registrations (GST, PAN), and relevant work experience, which vary by class of license (I, II, III, IV).