Endline Survey of the Framework Programme 1980-07/2016 Tender, Ethiopia - 31051903

Procurement Summary

Country : Ethiopia

Summary : Endline Survey of the Framework Programme 1980-07/2016

Deadline : 04 Mar 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 31051903

Document Ref. No. :

Competition : ICB

Financier : Austrian Development Agency (ADA)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : SOS CHILDREN'S VILLAGES INTERNATIONAL
Regional Office for East and Southern Africa (ESAF) P.O. Box-2491, 1000 Addis Ababa http://valerie.neuhold-maurer@sos-kinderdorf.at/zerihun.endale@sos-kd.org
Ethiopia
Email :http://valerie.neuhold-maurer@sos-kinderdorf.at/zerihun.endale@sos-kd.org

Tender Details

Tenders are invited for Ethiopia: ToR, ENDLINE SURVEY OF THE FRAMEWORK PROGRAMME 1980-07/2016.

Ethiopia: ToR, ENDLINE SURVEY OF THE FRAMEWORK PROGRAMME 1980-07/2016
SOS Children's Villages International
Organization: SOS Children's Villages International
Country: Ethiopia
Closing date: 04 Mar 2019
TERMS OF REFERENCES

ENDLINE SURVEY OF THE FRAMEWORK PROGRAMME 1980-07/2016

Institutional Capacity Development for Quality Child Care and Protection (ICAP)

Summary:

Purpose:
To find out the exact extent to which the conditions identified by the baseline study have changed/been influenced through the implementation of Institutional Capacity Development for Quality Child Care and Protection (ICAP) in reference to the programme objectives, indicators and targets. The survey will provide detailed reference at the end of the project to compare programme achievements against the situation at the start of the intervention. At the minimum, it must answer all project indicators.

The findings of the survey will provide the basis by which the projects performance, achievement and impact will be measured after the programme life as well as provide an opportunity to assess all partners’ performance and delivery of the ADA funded project and to improve future interventions through lessons learned and best practices generated through this programming. 1. Partners

Name of Organisation in Austria

SOS-Kinderdorf Österreich,
Stafflerstraße 10a, 6020
Innsbruck, Austria

SOS Children’s Villages International,
International Office, Herman Gemeiner Straße 51,
6010 Innsbruck, Austria

Implementing Partners

SOS Children’s Villages International,
Regional Office for East and Southern Africa (ESAF)
P.O.Box-2491, 1000 Addis Ababa, Ethiopia

SOS Children’s Villages Ethiopia,
Bole Sub City, Kebele 03/05, House No 2/229,
Addis Ababa, Ethiopia

SOS Children’s Village of Uganda Trust,
P.O. Box 27510, Kampala, Uganda

Austrian Development Agency (www.ada.gv.at)

The Austrian Development Agency (ADA) is the Operational Unit of the Austrian Development Cooperation (ADC). It is in charge of implementing all bilateral programmes and projects in ADC's partner countries and ad-ministers the budget earmarked for this. Another focus of ADA’s operations is education and information in Austria to convey the issue of development cooperation to a broader public.

The Austrian Development Agency cooperates with non-governmental organisations (NGOs) and combines official development assistance with numerous civil-society initiatives. This way, government and civil society make a joint contribution to poverty reduction and improving the conditions of life in developing countries.

The framework programme for Austrian NGOs is one of the various co-financing instruments in the collaboration with NGOs. The programmes are based on the NGO’s own initiatives and are directed at meeting the actual needs of the target groups in developing countries. Per definition, an ADA framework programme consists of coherent and interactive programme interventions with a common strategic and development objective

Duration: 24 calendar days (see breakdown section below)

Estimated Dates: March 1st 2019 – March 24th 2019

Geographical Location:

SOS CV Ethiopia - Mekelle& Hawassa

SOS CV Uganda – Entebbe & Fort Portal

SOS CV International – Addis Ababa

Deliverables:

Inception report and tools shared at the initiation of the assignment, a draft report for review and a final version of the report, including a presentation summarising the key findings, plus all data sets in soft copy. (See detailed timelines under section below)

Methodology:

The methodology should incorporate the following elements:

Desk research, including review of programme documents and baseline survey report

Individual meetings with SOS CV staff;

Household survey based on a representative sample in each of the six programme locations;

Semi-structured interviews with government representatives (at all levels) and religious community leaders will be conducted, based on an interview protocol to be developed by the company/individual.

Focus Group Discussion (FGDs) will be conducted in each of the programme locations with the target population groups.

The methodology is expected to be developed further by the company during the inception phase, and shared with the SOS CV for review and approval.

Assessment Management Team:

SOS CV Austria - Programme Coordinator

SOS CVI - Regional Grants Advisor,

in addition to service procurement committee of SOS CVI – Regional Office

Background Information

ICAP is a three-year intervention representing the fourth phase of the framework programme. It is currently under its final year of implementation through a partnership between SOS Austria, SOS Children’s Village International (CVI), the National Associations SOS Ethiopia and SOS Uganda and local Community Based Organisations in cooperation with the Governments of Ethiopia and Uganda. The themes identified are in line with the current programmatic and strategic themes and model of SOS family strengthening programme (FSP) and ADA policies.

Overall objective of the framework programme (2016-2018) is to contribute to SOS Children's Villages global strategic objective 2020 (one child, one friend, one movement) to respond to the needs and rights of 1, 000, 000 most vulnerable boys and girls and enable them to grow in a caring and responsive family and community environment. The programme’s strategy is based on a process oriented approach, which is highly participatory, involving all stakeholders in defining needs and responses and which provides opportunity for communities to develop more detailed action programmes based on stronger knowledge and understanding of what is possible, what addresses needs most appropriately and what will work.

The main outcomes anticipated from this approach are:

a) an increased capacity of the target communities to organize, articulate their needs, negotiate interests and entitlements, plan and support their child care, protection and development initiatives;

b) the strengthening and/or creation of self-managed local institutions/community structures that support community-based child care and development initiatives;

c) the emergence of community-level extension agents or volunteers able to advocate for the rights of children and to mobilize resources to support their communities’ development priorities.

SOS Austria cooperates with the three project implementing partners: SOS Ethiopia, SOS Uganda and the Regional Office for Eastern and Southern Africa (IOR ESAF): IOR ESAF is located in Addis Ababa / Ethiopia and has a branch office in Nairobi / Kenya where the financial coordination of the ADA framework programme is located. The role of the SOS International Office Region (IOR) Eastern and Southern Africa (ESAF) in this project is to provide programme, financial and organisational support to National Offices / Member Associations (SOS Ethiopia and SOS Uganda) and strengthen measures for child protection, gender equality, transparency/accountability and anti-corruption. The IOR has also the role of monitoring and controlling the Member Associations operations and ensure compliance with federation (SOS CV) and donor policies and standards through advice, guidance, information, knowledge sharing and capacity development.

The framework programme that is 70% co-financed by the Austrian Development Agency (ADA), and 30% by SOS Austria is running from 01.01.2016 to 31.12.2018.

Project/Programme Number: ADA Contract Number: 1980-07/2016

SOS IPD Number: F013-15-AT-FSP-ADA-4thframe-ET-UG

Objectives
The specific objectives: To generate end-line data on knowledge, attitudes and practices in the programme are-as in both Ethiopia and Uganda. The survey will primarily establish end-line figures or status for the project indicators, analyse the findings and reflect on the positive or negative changes intended or unintended results.

The following are the issues and indicative framework for post-KAP and end line study

• To collect post information on all programme indicators.

• To document the implementation processes and how they are linked to the project deliverables

• To identify the intended and unintended outcomes, best practices, lessons learned as well as challenges arising from the implementation.

• Present conclusions and recommendations on the way forward for the follow up Intervention

• Assess sustainability of project results and outcomes

Scope of work
The main purpose of the study is; to provide a reliable post project status which will measure the changes and progress of achievements against the baseline survey of follow up framework programme. The survey will also help assess programme results (output, outcome), lessons learnt and recommendations for the follow up programme. At the minimum, the survey should answer all programme indicators (please see logframe section be-low for more on indicators):

Some of the Key questions

Have all the indicators been realized?

Are the targeted indicators in the log frame improving or worsening compared to the baseline?

Are the changes between the baseline and the end line significant?

What is the status of achievement of the outcome targets?

Methodology

The endline survey will employ a quantitative study design. For every indicator every quantitative piece of data must be qualified by its corresponding qualitative and spatial data. The consultancy firm/consultant should propose a sample size (minimum 230 households in Ethiopia and Uganda) and the techniques intended to be used. Questions used in the endline survey should correspond to those conducted in the baseline survey and must provide answers to all programme indicators.

Quality & Ethical Standards
The consultant/s shall take all reasonable steps to ensure that the survey is designed and conducted to respect and protect the rights and welfare of the people and communities involved and to ensure that the assessment is technically accurate and reliable, is conducted in a transparent and impartial manner, and contributes to organisational learning and accountability.

It is expected that the survey will respect the fundamental principles of SOS Children’s Villages

Qualifications and Experience for Consultants
• Relevant academic degree (master level) in one or more of the following fields: Development Studies, Monitoring & Evaluation or a relevant, directly related discipline

• A minimum of five years’ experience and expertise in geographically and thematically closely-related projects

Geographically: Ethiopia, Uganda, Eastern African Countries;

Thematically: Community development, gender programming, green economy, socio-economic strengthening, etc.) (written testimonials of such need to be submitted with the application; one of the most sought after requirements for shortlisting)

• Team leader and member (s) have conducted at least three endline surveys/evaluations in the last five years, ideally in a relevant field (written testimonials of such need to be submitted with the application, this is also one of the most sought after requirements for shortlisting) and ideally as team leader in at least 1 evaluation (applicable to the team leader)

• Knowledge of Ethiopia and Uganda with focus on topics such as community development, gender programming, green economy, socio-economic strengthening, etc.

• Working experience in Ethiopia and Uganda

• Experience in project cycle management, expertise in evaluating cross-cutting issues, and social science research methods.

• Excellent oral and written English skills, and sound MS Office and IT skills

• Experience preparing and analysing a theory of change is an asset

• Proven track record in proposal writing is an asset

Management of the Assessment
Duration: The baseline process will commence on March 1st, 2019 and end on March 24th, 2019 (24 calendar days).

Deliverables:

Inception report detailing the baseline survey design, methodology, sampling methodology & sample frame, survey tools, agreed budget and work plan. This should be delivered by 5 March 2019.

Draft baseline Report and the raw data by 18 March 2019.

Including recommendations on how to address barriers and constraints in the target group and promising methodological approaches

Recommendations on staff capacity building needs in order to enable them to implement those suggested approaches

Final version of the report, including a presentation summarising the key findings

A power point presentation highlighting key findings from the baseline study to be presented at a feed-back meeting to be held after completing the draft report on 20 March 2019

Final baseline study report by 24 March 2019

All data sets in soft copy.

The final report outline should be as proposed:

The executive summary to be written in a separate paper providing the bare essentials for decision-makers regarding the background, major conclusions in relation to the survey criteria, recommendations and lessons learned (total 1-2 pages).

The main report (max. 15 pages plus a list of abbreviations) of which a substantial part will be the main conclusions and recommendations. These should be substantiated with more detailed information only to the extent necessary. Detailed findings should be referred to the annexes. Conclusions and recommendations in the main report should have references to the relevant findings in the annexes.

The annexes should provide all information necessary to substantiate major conclusions and recommendations in the main report. The Terms of Reference, the teams’ itinerary, list of persons interviewed, and list of documents used should be annexed.

Copies of original and cleaned data sets with codebook. The raw data, the database which has been cleaned (both qualitative and quantitative, including original field notes for in-depth interviews and focus group discussions, as well as recorded audio material), should be submitted together with the report. A simple inventory of material handed over will be part of the record. SOS CV will have sole ownership of all final data and any findings shall only be shared or reproduced with the permission of SOS CV.

Assessment Management Team:

The assessment management team shall consist of SOS CV Austria - Programme Coordinator & SOS CVI - Regional Grants Advisor. They shall ensure that the deliverables agreed upon and approved in the inception report are achieved on time.

Role of SOS CV (SOS CV Austria & SOS CV International office in the Region)

• Lead the recruitment and survey process

• Review of study products including tools and reports

• SOS CV will organise logistics on the ground for the gender analysis team

• Avail all necessary SOS documents for desk review

• SOS CV will be the link between the community and the consultant

• Will be the custodian of all data generated from the study

• Organize dissemination forums as necessary

• Review and give feedback on all gender analysis products

• Fund the activity budget

• Final approval of the report

Documents

 Tender Notice