Stepwise manual for e-submission of bids online for Government tenders Other Services

Everyone plan and take steps to grow their business and when it comes to applying for contracts for government and private sectors there is always a feeling that we can’t meet the expectations for the same. As SME most of the time, we are not aware of things like bidding for these contracts hence which it always feels out of reach. Because of this gap, there would be no increase in your information. You can talk to your colleagues, friends, or professionals in the field to understand the details about the process of online submission of government tenders. To bridge this gap listed below is a simple stepwise manual to understand the entire process.

It has three major steps which you need to keep in mind:

1. Discover the right opportunity for your company

2. Get an online login & apply for government tenders

3. Mark the tender award date & track it for the result

1. Discover the right opportunity for your company:

This is the first and most important step as there would be a variety of relevant options to choose from every day. You will save a lot of time further if understand and implement the tender search. You can’t be applying for all the tenders that come your way from all the mediums as it would be a waste of time and money. Applying for all the tenders just because they are relevant to your organization would not help you to win any government tenders. In India there are 7000+ government authorities – which publish government tenders; for instance Indian railways, NHAI, PWD, MES and many more. While most of the new government tenders get published on a few of the government websites, but they may not contain the government tender from the authority that you might be looking for. 

The second alternative to it is to subscribe to tender aggregation websites like TendersonTime. TenderOnTime is the best eTender Procurement portal for RFP’s, Bids and eTendering Operations. With 25+ years of experience, availing tenders from across 240 countries with 40,000+ new tenders getting published per day for Tender and procurement notices. Here you can browse through a huge bank of tenders be it Local or Global. Choose from various sectors within cities, states, countries and regions. That’s not it, you can also browse through tenders from various Geo-political corporations, Finance companies and various renowned tendering authorities making your tendering search crystal clear. 

Subscribing to an online tender AGGREGATION PLATFORM ensures easy discovery of new and relevant government tenders. Shortlist the government tenders you want to bid for; on basis of a heat map between your company and tender requirements.

2. Get an online login & apply for government tenders:

As a bidder, first, start with your online enrolment. To apply for government tenders, you may go online to the state government websites or specific websites like E-procure. Once you have enrolled, then you will need the e-token to do the digital signature. To get the e-token, you need to reach out to one of the certified authorizing authorities like eMudhraCA or GNFC or IDRBT or MTNL Trustline or SafeScrpt or TCS. Digital signature certificate or DSC once mapped to an account, can’t be mapped to another account; It will only get inactivated. So be clear and careful when you are about to do the digital signature for yourself as a bidder.

Important checklist to avoid rejection:

1. Always keep your documents in PDF/XLS/RAR/DWF format to avoid tempering.

2. Make sure you have all the documents that are been asked in the proposal, if you miss out on even one document from the list you are eligible for rejection.

3. Make sure the scanned copies are clearly visible and ensure that follow 75-100 DPI always.

4. In case you are making offline payment of EMD, ensure that you have the scan copy of the same submitted during the bid submission, otherwise, your bid will get rejected.

5. Always submit your bid well before the submission end date and time (as per the server system clock), any delay in submission will not be addressed later on.

3. Mark the tender award date & track it for the result:

Post the bid submission, the procurement authority evaluates the bids by scoring them against each criterion.

In the case of a simple assessment methodology, the score of each criterion is multiplied with its weightage and then the final average is arrived at, by adding them all.

In more complex methodologies of assessment, there are other criteria apart from scoring which is taken into account. Hence each clients’ priorities and needs make them define their evaluation criteria differently.

On the tender award date, the bidder to whom the tender is awarded is disclosed to all the participating authorities by notifying them about it.

That’s the day, you know if you have won the tender or not. Even if the result is negative, and you haven’t won the tender; you must look at it as a future opportunity to become better in your proposal pitch.

With all the above-mentioned steps one can easily register or government and private sector tenders online without any confusion, along with the help of aggregator companies like TendersOnTime which makes your online experience seamless with their smooth process of integrating tenders from various areas and availing it to best suit your interest.