A Supplier's Guide to Victoria Procurement Government Contracts in 2025 Other Services

Victoria is Australia's second-largest state economy with a GSP (Gross State Product) of$606.1 billion between 2023-24. The state has a diverse economy powered by several sectors, including healthcare, education, manufacturing, construction, and digital technology.

To sustain and increase growth, the Victorian government, local councils, and public agencies regularly issue public procurement opportunities to acquire goods, services, and works projects.

Most tender opportunities in Victoria are managed through the Buying for Victoria Tenders Portal. On this portal, you will have to follow the guidelines and regulations to ensure transparency, accountability, and fair competition among suppliers.

Vendors interested in the Victoria procurement opportunities must be compliant with strict guidelines, category management requirements, and prequalification rules to fulfill eligibility criteria.

In this blog, we'll help you clearly understand the step-by-step process of how suppliers can apply for Victorian contract opportunities and what standards suppliers must meet while doing business with the government. Let's begin!

How Can Suppliers Apply for Victoria Contract Opportunities (State Purchase Contract, Panel, or Register)?

Below, we’ve mentioned a step-by-step process to submit bids for Victoria contract opportunities. 

Step 1: Identify the Right Procurement Path

First, you need to identify whether your product or service lies in Victoria's state purchase contract, goods & services register, or construction register. State Purchase Contracts (SPC) are basically for frequently purchased categories. At the same time, the register is for vendors who want to be invited to opportunities without resubmitting baseline documents each time. 

Step 2: Register on the Buying for Victoria Tenders Portal 

Create a supplier account on the Buying for Victoria Tenders Portal viahttps://www.tenders.vic.gov.au/register. Once registered, you are eligible to download documents, receive notifications, lodge responses, and apply to registers or panels. 

You just need to provide certain information related to your business, including 

• Legal Name
• Business Name
• Number of Employees
• Address 
• City 
• State/Province 
• Zip/Postcode 
• Etc. 

Moreover, you also need to provide products/services and contact information. 

Step 3: Monitor Opportunities & Forward/Refresh Cycles 

You can find various contract opportunities on the portal. Skim through all and identify the relevant opportunities based on your business profile. Before applying, you should check the deadline mentioned in the advertisement. Many opportunities are posted with no deadlines, which enables you to apply at any time. Just make sure to look for the specific register page for instructions. 

Step 4: Prepare Your Submission Package 

You should be ready with your compiled standard supplier materials, which include company details, ABN, insurances, financial statements, capability statement, relevant licenses/registrations, past project history, referees, WHS/OHS info, and any policy-specific evidence. It will keep you ready to apply for any opportunity at any time. 

Step 5: Respond to the Tender 

For State Purchase Contracts, when you find relevant business opportunities, you need to download the tender document to understand the project requirements. Make sure to attach all required forms, attend Q&A, and meet all addenda deadlines. 

For Registers, when invited, you will have to follow the register's application instructions. In construction registers, you may need detailed prequalification evidence that involves project examples, capacity, financials, and more. 

Step 6: Participate in Market Engagement and Briefing 

Buyers in Victoria often run RFIs (Request for Information), EOI (Expression of Interest), or bidder briefings before posting contracts. You should engage with such activities to understand the requirements and give you more visibility. This gives you an opportunity to ask any queries to better understand what buyers want. It increases your chances of winning contracts, since you better understand the project. 

What Standards Suppliers Must Meet While Doing Business with the Victorian Government? 

Here we’ve mentioned several standards that suppliers must maintain while involved in the government procurement activities. 

1. Ethical Conduct 

Suppliers are required to maintain integrity, transparency, consistency, probity, diligence, and fairness while submitting bids. They need to have ethical practices in their business activities, which involve relationships with personnel, other suppliers, departments, agencies, and third parties, and model good corporate governance. 

2. Business Integrity 

Suppliers/Vendors must not be involved in any direct or indirect fraudulent, corrupt, unethical, exploitative, dishonest, or collusive activities. It may have an adverse effect on the perception of integrity of the Supplier or any of their personnel. 

3. Good Business Practices 

Suppliers need to maintain sound management, risk, and corrective action systems. 

4. Professional Conduct 

All suppliers are required to conduct themselves in a fair and professional manner, so that they won't bring us into disrepute. Simply put, suppliers need to notify authorities through official portals related to non-upholding the requirements of or values in the Victorian Public Services Code of Conduct. 

5. Confidentiality 

Vendors must keep proper systems and processes in place to safeguard the confidential information and dispose of it appropriately while being in accordance with the applicable contract. In addition, you should not misuse any private, confidential, or commercially sensitive information while dealing with the procurement authority. 

6. Conflict of Interest 

All the suppliers participating in Victorian procurement opportunities must undertake their business activities with impartiality. You must avoid financial, business, or other relationships that may appear to compromise the business arrangements with the procuring authority. 

7. Gifts, Benefits, and Hospitality 

Vendors must not offer any personal gifts or benefits that could be perceived as an influence on the procuring authority. Otherwise, it would be an unfair practice for everyone. 

Conclusion 

In summary, Victoria has a wide range of procurement opportunities across numerous sectors like healthcare, education, construction, and technology.

To participate in these opportunities and win, you need to register on the "Buying for Victoria" portal and adhere to compliance and prequalification requirements.

We hope this blog helps you understand the process of applying for the procurement opportunities and standards to meet when involved in business with the Victorian government.

For more such updates and guidance, subscribe to AustraliaTenders and stay ahead of new opportunities!

Frequently Asked Questions 

Q1. How to find tenders in Victoria?

Suppliers can find tenders by registering on the Buying for Victoria Tenders Portal, where all state and local government procurement opportunities are published.

Q2. What is buying for Victoria?

Buying for Victoria is the official procurement portal of the Victorian Government. It provides a centralized platform where suppliers can search for open tenders, access tender documents, submit bids, and track procurement opportunities across state and local government agencies. The portal is designed to ensure transparency, fairness, and efficiency in government purchasing while helping suppliers connect with relevant projects that match their business capabilities.

Q3. What is the Victoria Government Procurement framework?

The Victoria Government Procurement framework is a set of policies and guidelines managed by the Victorian Government Purchasing Board (VGPB) to ensure transparency, fairness, and value in public sector procurement.

Q4. Who can participate in Victoria government tenders?

Both local and international suppliers can participate in Victoria government tenders. However, you must meet registration, compliance, and prequalification requirements set by the Victorian Government.

Q5. What documents are needed to register on Victoria’s procurement portal?

Listed below are the documents required to register on the Victoria procurement portal.

• Valid business registration
• Financial statements
• Bank details
• Tax certificates
• Relevant technical or industry certifications

Q6. How are Victoria government tenders evaluated?

Tenders are usually assessed based on compliance, technical capability, quality, pricing, and supplier experience. Some high-value or specialized projects may require prequalification.

Q7. Can suppliers receive alerts for new tender opportunities?

Yes. The Buying for Victoria portal allows suppliers to set email alerts or notifications based on categories, keywords, or agencies to stay updated on relevant opportunities.

Q8. How can suppliers improve their chances of winning Victoria government contracts?

Suppliers should carefully review tender requirements, submit complete and competitive bids, demonstrate past performance, and respond promptly to any clarification requests.