NORWEGIAN REFUGEE COUNCIL (NRC) has floated a tender for Supply of Electric Vehicle, Electric Motorbike and Charging Set up. The project location is South Sudan and the tender is closing on 14 Aug 2020. The tender notice number is JUB: FWA/006/2020, while the TOT Ref Number is 43790069. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.

Expired Tender

Procurement Summary

Country : South Sudan

Summary : Supply of Electric Vehicle, Electric Motorbike and Charging Set up

Deadline : 14 Aug 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 43790069

Document Ref. No. : JUB: FWA/006/2020

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : NORWEGIAN REFUGEE COUNCIL (NRC)
Juba Tel: +211 911761500
South Sudan
Email :inquiries.ev@nrc.no / evpurchase.tender@nrc.no
URL :https://www.nrc.no/

Tender Details

Tenders are invited for Supply of Electric Vehicle, Electric Motorbike and Charging Set up to NRC Juba Office under Framework Agreement

NRC South Sudan: Tender for supply of electric vehicle, electric motorbike and charging

Published 25. Jun 2020

South Sudan

Invitation to tender for supply of electric vehicle, electric motorbike and charging set up under framework agreement.

The Norwegian Refugee Council (NRC) in South Sudan would like to protect the environment during all stages of its program implementation and operational activities. In regards to this NRC is launching this invitation to bid for the supply of Electric Vehicle, Motorbike and charging set up for its offices in Juba.

The ITB document Reference number JUB: FWA/006/2020 will provide all relevant information for interested bidders. ITB document can be downloaded at the bottom of this page.

For inquiries on this ITB, please contact by email ONLY to the following address: inquiries.ev@nrc.no

All electronic bids must be submitted ONLY to email address evpurchase.tender@nrc.no


More details:

· Deadline for request for any clarifications from NRC: 17 July 16:45

· Last date on which clarifications are issued by NRC: 24 July 16:45

· Deadline for submission of tenders (receiving date, not sending date): 14 August 16:45

· Tender opening session by NRC: 20 August 14:15


Download the ITB document:


Filetype icon

ITB supply of EV to NRC.docx

462.5 KB

Filetype icon




Norwegian Refugee Council (NRC)
Supply of Electric Vehicle to Juba.
JUB: FWA/006/2020
Place: Juba South Sudan
Date: June 30, 2020 Our reference: PR No. JUB: FWA/006/2020
SUBJECT: INVITATION TO TENDER FOR SUPPLY OF ELECTRIC VEHICLE, ELECTRIC MOTORBIKE AND CHARGING SET UP TO NRC JUBA OFFICE UNDER FRAMEWORK AGREEMENT

Dear Sir/Madam

Following the publication of the above-mentioned invitation to tender, please find enclosed the following documents, which constitute the tender dossier.
Tender details:

Deadline for request for any clarifications from NRC July 17th 16:45
Last date on which clarifications are issued by NRC July 24th 16:45
Deadline for submission of tenders (receiving date, not sending date) August 14th 16:45
Tender opening session by NRC August 20th 14:15

For inquiries on this ITB, please contact by Email ONLY to the following address: INQUIRIES.EV@NRC.NO
Bids must NOT be sent to the above email. All bids documents shall be placed into to the electronic tender box at following address: EVPURCHASE.TENDER@NRC.NO;
IMPORTANT NOTE: Bids that are not submitted through electronic tender box will be disqualified; The costs incurred by the bidder in preparing and submitting the tender proposals will not be reimbursed.

If you decide not to submit a tender, we would be grateful if you could inform us in writing, stating the reasons for your decision.

Yours sincerely,

Alexander Davey
Country Director

This ITB document contains the following:
 This cover Letter
 Section 2: Bid Data sheet
 Section 3: NRC Invitation to bid general terms & condition
 Section 4: Technical description of the Bid
 Section 5: Bidding form
 Section 6: Service Provision Schedule
 Section 7: Company Profile and Previous Experience
 Section 8: Service Description & Pricing Proposal
 Section 9: Suppliers Ethical Standards Declaration

Sections 5-9 must be completed by the bidder.

SECTION 2
Bid Data Sheet
1. BACKGROUND DATA
Framework Agreement Name: SUPPLY of EV, ELECTRIC MOTORBIKE AND CHARGING SET UP to NRC Juba office under NRC Framework Agreement Framework Agreement Number: JUB: FWA/006/2020

This bid is issued by Norwegian Refugee Council (NRC office in Juba, South Sudan).

Any correspondence can be addressed to the following email address: INQUIRIES.EV@NRC.NO
2. SCOPE OF SERVICE
The Contracts eligible for bidding are:
Framework Agreement (FWA) No. Country Location Service Description
JUB: FWA/006/2020 South Sudan Country Wide Supply of EV, Electric Motorbike and Charging set up to NRC Juba office under Framework Agreement
Please refer to the service specifications in section 4

3. SCHEDULE & DEADLINE FOR SUBMISSION

The deadline for submission of bids is August 14th, 2020 at 16:45 hours Late bids will not be accepted.
DATE TIME*
Invitation to Bid release
Deadline for request for any clarifications from NRC July 17h 16:45
Last date on which clarifications are issued by NRC July 24th 16:45
Deadline for submission of tenders (receiving date, not sending date) August 14th 16:45
Tender opening session by NRC August 20th 14:15
Notification of award to the successful tenderer Sept 5th
Signature of the AGREEMENT Sept 9th
* All times are in the local time of South Sudan
Please note all dates are provisional dates and NRC reserves the right to modify this schedule.

4. MANNER OF SUBMISSION:
Please submit your bids in accordance with the requirements detailed below:
Complete bid documents shall be submitted (sent with a message to electronic tender box at EVPURCHASE.TENDER@NRC.NO Tenders will be opened thereafter in the presence of the tenderers or their representatives who choose to attend.
IMPORTANT NOTE:
Bidders are encouraged to do their own assessment of needful regulatory documents for doing business in South Sudan, by getting the information from the Relevant Authorities in South Sudan.


5. ASSESSMENT CRITERIA
Award of the contract(s) will be based on the following:

Step 1: Administrative compliance check
Bidders must provide evidence of the following for their bid to be considered compliant:
1. Sections 5-9 completed, signed and stamped
2. Bidder has included copies of their valid and required documentation, relevant for the business operations.

Step 2: Technical Evaluation

A Technical Evaluation of all bids received will be conducted to shortlisted bidders. Criteria that will be used to evaluate and score the bids are outlined in Section 3, Clause 25.1, Section, 6, 7 and 8

Step 3: Financial Evaluation
Unit Price in comparison to NRC established expectation and in comparison to other bidders of comparable technical quality. Section 8 (eight)





















6. BIDDER-S CHECKLIST
Description To be filled by bidder To be filled by NRC bid committee
Included? Present & complete? Comments
Step/ document to be submitted with tender Yes No Yes No
Complete tender package delivered before the deadline specified in Section 2 - Bid Data Sheet - Compulsory
Section 4 -Suply - completed, signed & stamped - Compulsory
Section 5 - Bidding Form - completed, signed & stamped - Compulsory
Section 6 - Supply Schedule - signed & stamped - Compulsory
Section 7 - Company profile & experience - completed, signed & stamped - Compulsory
Section 8 - Supply description and pricing proposal - completed, signed & stamped - Compulsory
Section 9 - Supplier ethical standards declaration - signed & stamped - Compulsory
Annexes
Supporting documents
Copy of company registration - Not Compulsory
Copy of operation licence - Not Compulsory
Copies of Company Director(s) ID - Compulsory
Copies of past contracts/ POs as proof of experience
Copy of tax registration and any other relevant documentation

To be filled in by NRC bid committee only Eligible Ineligible
Outcome of administrative eligibility check.


SECTION 3
NRC Invitation to bid - General Terms & Conditions

1 SCOPE OF BID
1.1 The bid is based on the scope of the assignment as determined in the Bid Data Sheet (Section 2). The instruction to bidders should be read in conjunction with the Bid Data Sheet.
1.2 The successful Bidder will be expected to complete the assignment by the Intended Completion Date specified in the contract to be signed

2 CORRUPT PRACTICES
2.1 Norwegian Refugee Council requires Employees, Bidders and Contractors, to observe standards of ethics during procurement and the execution of contracts. In pursuit of this, Norwegian refugee Council defines, for the purposes of this provision, the terms set forth below as follows:
a) “Corrupt practice” includes the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution; and
b) “Fraudulent practice” includes a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Norwegian Refugee Council, and includes collusive practices among Bidders prior to or after bid submission designed to establish bid prices at artificial, non-competitive levels and to deprive the Norwegian Refugee Council of the benefits of free and open competition;
c) In any case where fraud or corruption is identified, NRC will:
• reject any bids where the Bidder has engaged in corrupt or fraudulent practices in competing for the Contract;
• remove bidding contractors who engage in fraudulent or corrupt practices, from our prequalified list
• liaise with District Officials to report if fraudulent or corrupt practices are identified
• terminate works
2.2 Any communications between a Bidder and the Norwegian Refugee Council related to matters of alleged fraud or corruption must be made in writing and addressed to the Country Director alexander.davey@nrc.no

3 ELIGIBLE BIDDERS
3.1 A Bidder shall meet the following criteria to be eligible to participate in NRC procurement of Services:
a) the bidder, at the time of bid, is not:
i. insolvent;
ii. in receivership;
iii. bankrupt; or
iv. being wound up
b) the bidder-s business activities have not been suspended;
c) the bidder is not the subject

Documents

 Tender Notice