Supply of Bulk and Regular Pumping Fuel for Generators, Motor Vehicles and Motor... Tender

Procurement Summary

Country : Sierra Leone

Summary : Supply of Bulk and Regular Pumping Fuel for Generators, Motor Vehicles and Motor Bikes

Deadline : 24 Oct 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 27215305

Document Ref. No. : FRT-PRO-14131/FRT-PRO-14015/KAM-PRO-14017/KAM-PRO-14018

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : GOAL ORGANISATION
6 The Maze Off King Street, Freetown
Sierra Leone
Email :speakup@goal.ie / procurementfreetown@sl.goal.ie
URL :www.goalglobal.org

Tender Details

Quotation are invited for Supply of Bulk and Regular Pumping Fuel for GOAL, EBOVAC and PREVAC Generators, Motor Vehicles and Motor Bikes.

Invitation to Tender (ITT) for the Supply of Bulk and Regular Pumping Fuel for GOAL, EBOVAC and PREVAC Generators, Motor Vehicles and Motor Bikes under a Framework Agreement contract

Deadline: Submissions must be received by Monday 24st October 2018, 5.00pm GMT

REF.: FRT-PRO-14131/FRT-PRO-14015/KAM-PRO-14017/KAM-PRO-14018

Please read the ITT document for all other details, including how to submit queries and the deadline for clarifications.

This Invitation to Tender is open to National and International bidders.

GOAL is completely against fraud, bribery and corruption

GOAL does not ask for money for bids. If approached for money or other favours, of if you have any suspicions of attempted fraud, bribery or corruption please report immediately to email speakup@goal.ie

Please provide as much detail as possible with any reports
1 ABOUT GOAL
GOAL is an international humanitarian agency, currently operating in 12 countries worldwide, dedicated to alleviating the suffering of the poorest of the poor. We are a non-denominational, non-governmental and non-political organisation. For more information on GOAL and its operations please visit www.goalglobal.org

GOAL has a 19-year presence in Sierra Leone with activities in Freetown Western Area, Kenema, and Kambia Districts. The GOAL Sierra Leone programme contributes to poverty and vulnerability reduction through the implementation of multi-sectorial, integrated programmes. The SL programmes specifically focus on systems strengthening and community level behaviour change programming, targeting improved maternal & child health through nutrition and hygiene, sanitation and water activities as well as child protection and empowerment interventions.
2 PROPOSED TIMELINES

Line Item Date, year, time, and time-zone must be stated
1 ITT published 24th September 2018
2 Closing date for clarifications 17th October 2018 – 5:00pm GMT
3 Closing date and time for receipt of Tenders 24th October 2018 – 5:00pm GMT
4 Tender Opening Location GOAL Sierra Leone – Freetown
5 Tender Opening Date and time 25th October 2018 – 11:00am
3 OVERVIEW OF REQUIREMENTS
3.1 SERVICE SPECIFICATION
GOAL Sierra Leone invites prospective Fuel Companies to submit their bids for Supply of Bulk and regular pumping fuel for GOAL, EBOVAC and PREVAC Fleets under a three years Framework Agreement (FWA).
GOAL invites prospective service providers to reply to this ITT and submit their bids according to the requirements listed in 6.2
Lot 1: GOAL Fleet covering Freetown, Kambia and Kenema
# Description Qty Unit
1 Fuel for Vehicles 576, 000 Litres
2 Fuel for Generators 66, 000 Litres

Lot 2: EBOVAC/ PREVAC Fleet covering Kambia and Mambolo

1 Bulk Fuel 577, 800 Litres
2 Fuel for Vehicle 293, 670 Litres

3.2 EXECUTIVE SUMMARY OF PROPOSAL AND WORK PLAN
The executive summary must be concise, precise and less than 5 pages long. It should summarise:
a) Your company profile inclusive it active existence in Sierra Leone as a Petroleum Company. Point out some of your distinctive core competence that makes you better over your competitors.
b) How you will approach and execute the service contract from a management, quality and logistical perspective.
c) The districts in Sierra Leone where your firm has operational presence in and the clients to whom the company provides petroleum product.
3.3 ADDED VALUE FEATURES
Please list down additional services that you can provide that may enhance your proposal.

3.3.1 Additional services or functionality you can provide that may enhance your proposal e.g. calibration of tanks and pumping machine, provision of storage tanks, maintenance and repairs of pumping machine, Installation etc.
3.3.2 Any other information relevant to your proposal
3.4 TYPE OF CONTRACT
A framework agreement (FWA) is an agreement with a single supplier (or group of suppliers) to establish terms governing contracts that may be awarded during the period of the FWA. GOAL, as contracting authority, does not guarantee any volume of orders under FWAs as all purchases will be based on the needs and activities of GOAL.
The FWA will set prices for the FWA duration (initially for 1 year with the possibility to review on an annual basis up to a maximum of 3 years). Prices and the quality of the service received will be reviewed jointly on an annual basis by GOAL and framework suppliers to make sure it’s satisfactory and within current market value.
To participate in the FWA, respondents will need to be successful in this tender exercise. When an FWA is established with a supplier, the purchasing mechanism will be based on a Purchase Order - so when GOAL requires a supply or service provision, a Purchase Order will be sent to the supplier to contract each specific order and confirm terms. Each Purchase Order will be an individual contract based on the agreed terms in the FWA.
The winning tenderer(s) will be required to enter into a Framework Agreement with GOAL for Bulk and Regular Pumping Fuel for GOAL, EBOVAC and PREVAC Generators, Motor Vehicles and Motor Bikes on the conditions set out in Financial Offer to this ITT (Appendix 2), the GOAL Standard Terms and Conditions (Appendix 4) and other documents which form the Response Format.
In case of establishing a multi-supplier Framework Agreement the purchasing mechanism will be based on a rotation or priority system, with individual orders placed according to GOAL’s internal priorities at the time of order.
4 TERMS OF THE PROCUREMENT
4.1 PROCUREMENT PROCESS
4.1.1 This competition is being conducted under GOALs Open International Tender Procedure.
4.1.2 The Contracting Authority for this procurement is GOAL
4.1.3 This procurement is funded by London School of Hygiene & Tropical Medicine (LSMTH) and other donors. Tender and any contracts or agreements that may arise from it are bound by the regulations of those donors.
4.2 CLARIFICATIONS AND QUERY HANDLING
4.2.1 GOAL has taken care to be as clear as possible in the language and terms it has used in compiling this ITT. Where any ambiguity or confusion arises from the meaning or interpretation of any word or term used in this document or any other document relating to this tender, the meaning and interpretation attributed to that word or term by GOAL will be final. GOAL will not accept responsibility for any misunderstanding of this document or any others relating to this tender.
4.2.2 Requests for additional information or clarifications can be made up to 5 working days (as outlined in section 5.2) before the deadline, and no later. Any queries about this ITT should be addressed in writing to GOAL via email on procurementfreetown@sl.goal.ie and answers shall be collated and published online at https://www.goalglobal.org/tenders in a timely manner.
4.3 CONDITIONS OF TENDER SUBMISSION
4.3.1 Tenders must be completed in English.
4.3.2 Tenders must respond to all requirements set out in this ITT and complete their offer in the Response Format.
4.3.3 Failure to submit tenders in the required format will, in almost all circumstances, result in the rejection of the tender. Failure to resubmit a correctly formatted tender within 3 (three) working days of such a request will result in disqualification.
4.3.4 Tenderers must disclose all relevant information to ensure that all tenders are fairly and legally evaluated. Additionally, tenderers must provide details of any implications they know or believe their response will have on the successful operation of the contract or on the normal day-to-day operations with GOAL. Any attempt to withhold any information that the tenderer knows to be relevant or to mislead GOAL and/or its evaluation team in any way will result in the disqualification of the tender.
4.3.5 Tenders must detail all costs identified in this ITT. Additionally, tenders must detail any other costs whatsoever that could be incurred by GOAL in the usage of services and/or the availing of options that may not be explicitly identified/requested in this ITT. Tenderers’ attention is drawn to the fact that, in the event of a Contract/ Framework Agreement being awarded to them, the attempted imposition of undeclared costs will be considered a condition for default.
4.3.6 Any conflicts of interest (including any family relations to GOAL staff) involving a tenderer must be fully disclosed to GOAL particularly where there is a conflict of interest in relation to any recommendations or proposals put forward by the tenderer.
4.3.7 GOAL will not be liable in respect of any costs incurred by respondents in the preparation and submission of tenders or any associated work effort.
4.3.8 GOAL will conduct this tender, including the evaluation of responses and final awards in accordance with the detail set out at in the Evaluation process. Tenders will be opened by at least three designated officers of GOAL.
4.3.9 GOAL is not bound to accept the lowest, or any tender submitted.
4.3.10 GOAL reserves the right to split the award of this contract between different bidders in any combination it deems appropriate, at its sole discretion.
4.3.11 The Supplier shall seek written approval from GOAL before entering into any sub-contracts for the purpose of fulfilling this contract. Full details of the proposed subcontracting company and the nature of their services shall be included in the written request for approval. Written requests for approval must be submitted to the contract focal point identified in section 1.
4.3.12 GOAL reserves the right to refuse any subcontractor that is proposed by the Supplier.
4.3.13 GOAL reserves the right to negotiate with the Supplier who has submitted the lowest Bid that fully meets the technical requirements, for the purpose of seeking revisions of such Bid to enhance its

Documents

 Tender Notice