Supply and on-Site Installation of Office Tender - 45321168

Procurement Summary

Country: Cote d'Ivoire

Summary: Supply and on-Site Installation of Office Equipment for New Judicial and Penitentiary Infrastructures

Deadline: 20 Oct 2020

Posting Date: 28 Aug 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 45321168

Document Ref. No.: F 188/2020

Competition: ICB

Financier: Agence Francaise De Development (AFD)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

30197000 - Small office equipment

Purchaser's Detail

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Tender Details

Tenders are invited for Supply and on-Site Installation of Office Equipment for New Judicial and Penitentiary Infrastructures.
1. The Ministry of Justice and Human Rights of the Republic of Côte d`Ivoire has obtained funds under the Debt Reduction and Development Contract (C2D) signed between France and Côte d`Ivoire, in order to to finance the Project for the Strengthening of the Judicial and Penitentiary System and the Protection of Human Rights (Assignment Conventions N ° CCI 1380 01F and N ° CCI 1540 01D), and with the intention of using part of these funds to make payments under the Contract for the supply and installation of office automation equipment on site of the Korhogo Court of Appeal, the Daloa Court of Appeal, the National Judicial Training Institute (INFJ) of Yamoussoukro, of the Continuing Education Center of the INFJ in Abidjan, of the House of Arrest and Correction of Guiglo and the Court of First Instance of Bingerville (AOI N ° F 188/2020)

2. The Ministry of Justice and Human Rights of the Republic of Côte d`Ivoire is soliciting closed offers from eligible Candidates who meet the qualifications required for the supply and on-site installation of the equipment. office automation according to the following allotment:

Lot 1: Office equipment of the Korhogo Court of Appeal and the Daloa Court of Appeal

Lot 2: Office equipment of the National Judicial Training Institute (INFJ) of Yamoussoukro, Center of Continuing Education at the INFJ of Abidjan, the House of Arrest and Correction of Guiglo and the Court of First Instance of Bingerville.

3. Interested Respondents have the choice to bid for one or more lots, the qualification requirements will be analyzed by lot.

4. Variants will not be taken into consideration.

5. This call for tenders concerns the acquisition and installation on site mainly of photocopiers and fax machines.

6. The procurement will be conducted by open call for tenders, as defined in article 56 of the Public Procurement Code, and open to all eligible Candidates.

7. Interested Candidates can obtain information from the UCP C2D Justice and take cognizance of the Bidding Document from Monday to Friday, 9 am to 12 noon and 3 pm to 6 pm, at the address mentioned below:

UCP C2D Justice

Address: Abidjan, Cocody two Aghien Plateaux behind the Celex, near the Shell and Ecobank Aghien station

City: Abidjan

Postal code: 06 BP 2541 Abidjan 06

Country: Ivory Coast

Telephone: (+225) 22 51 09 00 / ( +225) 22 51 09 01

Fax number: (+225) 22 51 09 09

E-mail address: [email protected]

8. The Contract resulting from this call for tenders is at a unit price.

9. The Offer must include a Tender guarantee, in accordance with the model provided in the appendix (Tender guarantee) established by a bank, a financial institution or a third party approved by the Minister in charge of the Economy and Finance in Côte d ` Ivory, in an amount defined as follows:

Lot 1: One million seven hundred and fifty-five thousand (1, 755, 000) CFA Francs, or two thousand six hundred and seventy-five and forty-eight centimes (2, 675.48) of Euros.

Lot 2: Four million one hundred and thirty-six thousand four hundred and ninety (4, 136, 490) CFA Francs, or six thousand three hundred and six (6, 306) Euros.

The absence or non-compliance of the Tender Guarantee entails the rejection of the Tender.

In the event of a Tender Guarantee established by an organization located outside Côte d`Ivoire, it must have a correspondent in Côte d`Ivoire in order to enable the Tender Guarantee to be exercised in Côte d`Ivoire, if applicable. appropriate.

10. Candidates will remain committed by their Offer for a period of 120 days from the deadline for submitting offers, otherwise rejection.

11. The qualification requirements are (see the DPAO for detailed information in particular Section II IC 5 and IC 11 and section III):

- The letter of Submission of the stamped tender duly completed, dated and signed otherwise rejection;

- The quantitative and estimated quote, duly completed otherwise rejection;

- The unit price schedule;

- The tender guarantee according to the amounts defined in point 8 above;

- Written confirmation authorizing the signatory of the Offer to commit the Candidate;

- The Information Form on the Candidate and, where applicable, on the members of the group;

- An up-to-date copy of the extract from the act of registration in the trade register and movable property credit conforming to the OHADA model or the equivalent in the Applicant`s country and to the subject of the call for tenders, otherwise rejection;

- Declaration of integrity, eligibility and environmental and social commitment, dated and signed;

- The detailed schedule for the execution of the supplies, including the period of transport, delivery and installation on the sites;

The certificate of authorized distributor from the manufacturer (s), written, dated and signed by the manufacturer, otherwise rejection;

- The site visit certificate signed by the representative of the client of the lot (s) where the Candidate submits, otherwise rejection;

- ISO 9001 and ISO 14001 certifications of the manufacturer (s), otherwise rejection;

- The catalog with color images of the supplies offered;

- The detailed description of each office equipment proposed, otherwise rejection;

- The instructions or technical sheets of the proposed supplies;

- The guarantees against manufacturing defects of the supplies offered must be at least twelve (12) months, otherwise rejection;

- Description of the methodology for applying the after-sales service;

- References, where applicable, of the local partner who will be responsible for customs clearance, transport and installation operations on the site as well as the maintenance of office equipment for twelve (12) months;

- A bank credit line of an amount defined as follows:

Lot 1: ninety-nine million four hundred and fifty thousand (99, 450, 000) CFA Francs, i.e. one hundred and fifty-one thousand six hundred and ten and fifty-five cents (151, 610.55) of Euros;

Lot 2: two hundred and thirty-four million four hundred and one thousand one hundred (234, 401, 100) CFA Francs, or three hundred and fifty-seven thousand three hundred and forty-two and seventeen cents (357, 342.17) of Euros.

The document must clearly indicate the number and subject of the call for tenders, otherwise rejection;
- Documents providing proof that the Respondent is qualified to perform the Contract in financial and technical matters according to the criteria detailed in section II IC 5 and section III-2 of the DPAO;

Lot 1: Office equipment for the Daloa Court of Appeal and the Korhogo Court of Appeal

(i) that the Candidate has the financial capacity:

ü Have financial statements certified by an accounting firm listed in Table d `` an Order of Chartered Accountants, or equivalent in the Applicant`s country, if this is not required by the regulations of the Applicant`s country, other financial statements acceptable to the Contracting Authority, for the last five (5) years ( since January 1, 2015) demonstrating the current strength of the Applicant`s financial position and its long-term profitability;

ü Have achieved during the last five years (2015 to 2019 or from 2016 to 2020) an average annual turnover of all commercial activities, of a minimum amount of two hundred and thirty-four million (234, 000, 000) CFA Francs, that is three hundred and fifty-six thousand seven hundred and thirty and seventy centimes (356, 730.70) of Euros;

ü Have a bank line of credit in the amount of ninety-nine million four hundred and fifty thousand (99, 450, 000) CFA Francs, i.e. one hundred and fifty-one thousand six hundred and ten and fifty-five centimes (151 610.55) Euros.

The document must clearly indicate the number and subject of the call for tenders, otherwise rejection.

(ii) that the Candidate has the technical capacity:

ü Have carried out as a general contractor, during the last five (5) years (2015 to 2019 or from 2016 to 2020), at least two (2) contracts for the supply and installation of large-scale office equipment and of similar complexity, each for a minimum amount of ninety-three million six hundred thousand (93, 600, 000) CFA Francs, or one hundred and forty-two thousand six hundred and ninety-two and twenty-eight centimes (142, 692, 28) of Euros.
The Candidate must provide for this purpose the certificates of good execution (ABE - see model attached to the bidding documents) or provisional or final acceptance reports issued by the contracting authorities or project managers (including amount).

The minutes of provisional or final acceptance must be accompanied by the cover pages of contracts and signature pages of contracts executed during this period (2015 to 2019 or 2016 to 2020).

The Candidate must provide the certificates of good performance for the years 2015 to 2019 or from 2016 to 2020.

ü The Candidate must prove that he has two (2) maintenance technicians and provide CVs and certified copies of diplomas and certificates training.

ü The Candidate must prove that he has a stock of spare parts worth one hundred million (100, 000, 000) CFA Francs to be justified in the balance sheet.

ü The guarantees against manufacturing defects of the proposed supplies must be at least twelve (12) months, otherwise rejection;

ü The execution period is four (4) months, from the issuance of the service order. Any Offer with a longer deadline will be rejected.

ü The Candidate must provide proof that he will have the necessary means, either directly or through a representative located in Côte d`Ivoire for logistics for the transport and installation of equipment on each site.  

Lot 2: Office equipment of the National Institute of Judicial Training (INFJ) of Yamoussoukro, the Continuing Education Center of the INFJ in Abidjan, the House of Arrest and Correction of Guiglo and the Court of First Instance of Bingerville.

(i) that the Candidate

Documents

 Tender Notice