Somalia Country Fund External Evaluation Tender in Somalia - 23469791

Procurement Summary

Country: Somalia

Summary: Somalia Country Fund External Evaluation

Deadline: 08 Jun 2018

Posting Date: 22 May 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 23469791

Document Ref. No.: 1225

Competition: ICB

Financier: International Monetary Fund (IMF)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

38900000 - Miscellaneous evaluation or testing instruments

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Tender Details

Quotation are invited for Somalia Country Fund External Evaluation.
It is my pleasure to inform you that your firm/organization is invited to participate in this solicitation for consultancy services, specifically for external evaluation of Somalia Country Fund.
This RFP consists of (5) files/documents which are attached to this e-mail:
- Cover Letter and Instructions to Bidders

- Attachment A: Terms of Reference

- Attachment B: Pricing Schedule Form to be completed by the bidders

- Attachment C: IMF Standard Terms and Conditions

- Attachment D: Supplier Questionnaire to be completed by the bidders
The procurement schedule is listed in the Cover Letter and Instructions to Bidders and also copied into this e-mail below:
Release Date for RFP - May 16, 2018
Due Date for Clarifying Questions from vendors. Questions must be submitted via email to [email protected] - May 24, 2018
IMF’s Response to Questions from Bidders - May 29, 2018
Confirmation of Intention to bid - May 30, 2018
Proposals Due - By 2:00pm E.S.T. on June 8, 2018
1. INTRODUCTION

1.1 Scope and Goals

The International Monetary Fund (IMF) is soliciting proposals from technically qualified firms with the relevant experience to perform consulting services as described in Attachment A (referred to as ‘Terms of Reference’, ‘TOR’).

The goals of this Request for Proposal (RFP) are to ensure best value and lowest Total Cost of Ownership (TCO) for the IMF. Where best value is the optimal combination of cost, service quality and technical capability required to meet the IMF’s needs and TCO is the total cost of using a good or service over its lifecycle, taking into consideration both price and non-price factors like quality, service and process improvements. While maintaining service quality is essential, the IMF is also seeking to reduce total cost.

Details related to the technical requirements are specified in ATTACHMENT A.

1.2 About the International Monetary Fund

The IMF is an international organization with 189 member countries. It employs approximately 2, 400 staff, the majority of whom work at its headquarters in Washington, DC. The core work of the IMF includes analyzing economic and financial conditions in member countries and providing macroeconomic policy advice and technical assistance. More information about the IMF may be found at http://www.imf.org.

2. PROCUREMENT SCHEDULE AND INSTRUCTIONS

2.1 Procurement Schedule
Release Date for RFP:

May 16, 2018
Due Date for Clarifying Questions from

vendors. Questions must be submitted

via email to: [email protected]

May 24, 2018

IMF’s Response to Questions from Bidders May 29, 2018

Confirmation of Intent to Bid May 30, 2018

Proposals Due: By 2:00pm E.S.T. on

June 08, 2018

2.2 Final Clarifications Questions from Bidders

Bidders may submit their questions related to this RFP as soon as possible but no later than the final Due Date listed above. Questions should be submitted by e-mail to Mary Liu, Senior Procurement Officer ([email protected]).

2.3 Confirmation of Intent to Bid

All bidders are required to respond via email indicating their intention to submit a proposal by the “Confirmation of Intent to Bid Date” listed in Section 2.1. Bidders who do no intend to submit a proposal should also respond indicating their reasons for not participating.

2.4 Presentation Requirements and Delivery Instructions

Proposals must be submitted by the “Proposal Due Date” listed under Section 2.1. THE IMF RESERVES THE RIGHT TO REJECT LATE PROPOSALS.

3. ORGANIZATION OF PROPOSAL

These instructions are provided for general information for the preparation of the proposal and are not part of the documents comprising the proposal or the contract, and are not to be interpreted so as to change any contract provision, condition or specification.

The proposal should be separated into a technical and financial proposal. Pricing information should only be quoted in the financial proposal and should not appear in any other section. Proposals should be concise and contain the sections described below. Proposals that fail to adhere to or comply with the following format may be excluded from the evaluation process.

3.1 Cover Letter

The cover letter must clearly identify the bidder (company name) and list a point of contact for discussions and clarifications of the proposal. Contact information should include name, title, e-mail, telephone, and facsimile numbers.

The cover letter must explicitly indicate if the bidder does, or does not accept the IMF’s Standard Terms and Conditions. In the event that the bidder does not accept or wishes to discuss alternative terms and conditions, the bidder must explicitly indicate which items are not accepted and propose specific alternative language as appropriate. The IMF reserves the right to decline without further comment any proposal which does not accept the IMF’s immunities and dispute resolution language.

3.2 Organization of Technical Proposal

The technical proposal should be structured in the following format. Proposals will be judged largely on the information provided under the following sections.

3.2.1 Response to the Statement of Work

The bidder will provide detailed explanation on how it intends to perform the services covered by this RFP, giving sufficient information to demonstrate its understanding of the requirements and its capability to successfully complete the project.

3.2.2 Corporate Experience

This section should describe the bidder’s corporate experience and ability to perform the required services.

3.2.3 Key Personnel and Subcontractor(s)

Bidder should describe the role and responsibility of each member of the proposed team and level of involvement. Resumes of key personnel assigned to the effort should be included in the proposal. Include a description of the team’s experience with this type of work. The IMF expects that all personnel proposed will, in fact, conduct the work.

If some or all of the proposed work is to be subcontracted to another company or individual for any reason, bidder must identify the work items that will be subcontracted, to whom, and the experience and qualifications of the organization or individual. The IMF reserves the right to approve all subcontractors.

3.2.4 Required Facilities (if any)

The successful bidder will be expected to work out of its own offices. Meeting or touch-down space while on site at the IMF can be arranged in advance on an “as-needed” basis. The IMF does not typically provide dedicated, long term office space, computers, phones, etc. unless the statement of work specifically requires that the supplier be on-site for the entire duration of the work. The IMF cannot furnish parking spaces.

3.2.5 Awareness of Difficulties (if any)

The bidder must describe what, if any, difficulties it anticipates in a project of this type, and describe how it would avoid and/or overcome such potential difficulties.

3.2.6 List of References

Bidders shall provide three (3) references for similar types of engagements. The bidder shall include brief project descriptions as well as client names, titles, emails, phone numbers to enable the IMF to contact the references should it be required.

3.2.7 Schedule and Work Plan

The bidder will provide a preliminary work plan showing the separate tasks, schedules and anticipated starting and completion dates for each separate task or deliverable. The bidder’s assumptions about internal review time by the IMF should be made explicit in this section unless specified by the IMF elsewhere in this RFP.

The bidder will develop a final work plan with firm scheduling of tasks and deliverables in consultation with the IMF’s Project Team immediately following contract award.

3.2.8 Proposed Alternatives, Comments or Reservations (if any)

The bidder may use this section to propose an alternative offer or make comments about its proposal and the contents of this RFP or state reservations relative to the scope.

The bidder may use this section to identify any alternative approaches to meeting the IMF’s goals in this project, and may include additional materials not easily categorized in the preceding sections.

3.2.9 Response to the Supplier Questionnaire

Bidders must complete the Supplier Questionnaire form included in Attachment D and provide audited financial statements for the most recent three years.

The Supplier Questionnaire Form must be submitted as a WORD document.

3.3 Organization of Financial Proposal

The bidder will provide a separate financial proposal to state all proposed pricing to complete the work effort. Pricing information should NOT appear in any other section of the proposal.

The IMF intends to award a contract for fixed price deliverables. Bidders must respond using the attached Pricing Schedule. (Attachment B).

Ad-Hoc consulting task orders are not anticipated. However, the bidder should provide hourly rates with a description of each role and level of experience for Ad-Hoc consulting services as stipulated in Statement of Work, in the event that the Ad-Hoc consulting work is desired. In addition to the required Pricing Schedule, bidders are welcome to present alternate financial proposals or arrangements that may lower the IMF’s total cost of ownership. Examples may include additional tiered discounts based on volume; alternate volume based pricing models etc.

4. PROPOSAL VALIDITY AND REPRESENTATIONS

Any Proposal shall be irrevocable after the final submission time and shall remain valid for a period of ninety (90) days from the Proposal Due Date.

By making a proposal, the bidder represents to the IMF as follows:

(i) That it has read and understood all RFP documents, and that RFP documents are acceptable to it; and

(ii) That its proposal is based upon the services requested and upon the terms and conditions set forth in the RFP documents.

The IMF will not be responsible for any costs incurred by b

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