Procurement of an Integrated Management Software Tender - 22028011

Procurement Summary

Country: Togo

Summary: Procurement of an Integrated Management Software

Deadline: 11 May 2018

Posting Date: 02 Apr 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 22028011

Document Ref. No.:

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

48000000 - Software package and information systems

Purchaser's Detail

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Tender Details

Tenders are invited for Procurement of an Integrated Management Software for the ECOWAS Bank for Investment and Development.
Introduction
The ECOWAS Bank for Investment and Development (EBID) has, over the years, embarked an extensive programme to modernise its information and communication technology system.
The objective of this programme is to equip the Institution with a modern development bank information system which is an effective tool for the transformation and development of the Bank, as well as a reliable tool for the growth, efficiency and profitability of its operations. In recent years, major projects were undertaken, studies were carried out and a master plan recommending the computerisation of the Bank’s functions was developed.
The purpose of these terms of reference is to present the key functional needs of EBID to be addressed by the integrated management software platform that it intends to install as part of the project to modernise its information system.
I- PRESENTATION OF EBID
The ECOWAS Bank for Investment and Development (EBID) is the development financial Institution owned by the fifteen (15) Member States of the Community namely: Benin, Burkina Faso, Cape Verde, Côte d'Ivoire, The Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo. It was created by Article 21 of the revised ECOWAS Treaty as amended by Supplementary Act n° A/SA.9/01/07 of 19 January, 2007.
The purpose of EBID is:
a. to grant loans and guarantees for the financing of investment projects and programmes for the economic and social development of the Member States, to take equity in public, private or mixed organisations and to make all other investments, with particular priority to:
i. projects or programmes which, by their nature or extent, involve at least two regional Member States, particularly projects for the creation of regional integration infrastructure and all other development projects in the public and private sectors;
ii. projects or programmes aimed at strengthening the economies of the least developed Member States of the Community and the reconstruction of States which have experienced armed conflicts or serious socio-political crises;
iii. projects or programmes which contribute to making the Community economies more complementary and to special programmes and projects aimed at solving issues of poverty and social inequalities;
b. mobilise resources within and outside the Community for financing its investment projects and programmes;
c. provide technical assistance as may be necessary in the Community for the study, preparation, financing and implementation of development projects and programmes;
d. receive and manage the portion of resources from the ECOWAS Community levy to finance Community development actions, in accordance with Protocol n° A/P1/7/96 of 27 July, 1996 on the conditions for the application of the said levy and under any other relevant provision;
e. manage any special funds of the Community relating to its objective;
f. carry out any commercial, industrial or agricultural activity, insofar as it is relating to its objective or necessary for its debts recovery.
Within the framework of its corporate objective, the Bank shall cooperate with the national and sub-regional development Agencies operating in the Community. For the same purpose, it shall endeavour to co-operate with other international organisations with a similar purpose and with other Institutions concerned with the development of the Community.
The Head Office of the Bank is in Lomé, the Republic of Togo. The Bank may open offices, agencies or branches elsewhere. In addition to its regional members, which are ECOWAS Member States, EBID can also have non-regional Members, or States and other legal entities that are not members of the Community.
II- MISSION OBJECTIVES
To pursue its development prospects and its mission objectives as an Institution for financing development and investment in the ECOWAS region, EBID embarked on a project to modernise its processes in recent years, including the standardisation of its procedures.
It is increasingly aligning itself with the standards of international financial institutions of the same category and it is working towards implementing the recommendations of the various institutional capacity-building studies it has undertaken.
One of the important aspects that is the subject of these terms of reference is the modernisation of EBID information and communication technology system with the objectives to:


increase productivity,


reduce redundant work,

significantly reduce the risks associated with manual management or scattered data processing tools,

work on a single and shared repository, in which every unit in the Company would provide its input and make same available to the other stakeholders of the chain in a complete and coherent synergy,

meet all the functional requirements expressed in this terms of reference, while ensuring the necessary security in the use of all the functions implemented,

be able to keep up with market trends and technological advancements

with flexibility, modularity (choice of building blocks and openness

(integration of third-party software) of the integrated banking software to

be procured,


have a user-oriented management tool that is cross-cutting and transparent

to the user and that integrates all the system control and process

mechanisms,


have a management tool that meets international financial standards,


have a tool that takes into account all functions, from the scope of this

terms of reference, into a single process chain (Workflow), ensuring the

consistency of the Bank's management rules,


enable the Bank to edit all kinds of reports at all times, using an editing tool,

once the data of the said reports are available in the system,


have a tool for editing intelligent reports, data analysis, risk analysis, etc.


facilitate the production of reliable data for decision-making in real time,


and allow transparent collaborative work for all stakeholders wherever

they may be.

Thus, as recommended by the Bank's ICT Master Plan, the choice of EBID is focused on

procuring a software platform that can integrate its banking functions while taking into

account the specificities of its management.

The system to be procured shall allow for a clear improvement on the current

performance of the Bank's productivity, provide institutional added value, be a source

of innovation in good practices and services and ensure efficient processing of its

information by their:

• Mutualisation,

• Accessibility,

• Traceability,

• Integrity and sustainability,

• Safety,

• Reliability,

• Confidentiality, and

• Availability.

Documents

 Tender Notice