Office Partitioning Services Tender, Rwanda - 38211934

Procurement Summary

Country : Rwanda

Summary : Office Partitioning Services

Deadline : 27 Nov 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 38211934

Document Ref. No. :

Competition : ICB

Financier : Department For International Development

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EDUCATION DEVELOPMENT TRUST
Aigle Blanc Building Kimihurura KN 05st Airport Road Kigali PO Box 4251
Rwanda
Email :blf-procurement@educationdevelopmenttrust.com

Tender Details

Request for proposals are invited for Office Partitioning Services

Education Development Trust, formerly CfBT Education Trust, is a not-for-for profit international education services company with over 40 years’ experience, working in more than 80 countries. Our vision is to provide outstanding, sustainable education solutions that transform and improve the school education and life chances of children and young people worldwide. We have specialist experience in strengthening education systems and supporting school improvement in post-conflict, transition and early-recovery fragile states.

Request for proposal for office partitioning services

Background of the programme
The Building Learning Foundations Programme (BLF) is funded by the United Kingdom’s Department for International Development (DFID) and aims to improve the quality of teaching and leadership in all of Rwanda’s government primary schools.

The programme is being implemented by a consortium of British not-for-profit organizations led by Education Development Trust in partnership with the British Council and VSO in all thirty Districts from 2017 to 2023.BLF will benefit all Primary English and Mathematics teachers in all of Rwanda’s primary schools. Thereby improving learner outcomes of over one million P1 to P3 pupils.

Education Development Trust hereby invites Companies specialized in the field to participate in the competition on an open and equal condition for the partitioning of its extended office space.

General tender and Contracting requirements
The contracting authority is Education Development Trust and the appointed service provider will be expected to deliver the services at Education Development Trust premises in Kigali.
The space to be partitioned is ~200 square meters using aluminum framed glazed partitioning.
In participating in this Procurement Process and/or by submitting a tender response it will be implied that you accept and will be bound by all the provisions of this RFP and its Annexes. Accordingly, tender responses should be on the basis of and strictly in accordance with the requirements of this RFP.
By submitting your tender response, you consent to Education Development Trust carrying out all necessary actions to verify the information that you have provided, and the analysis of your tender response being undertaken by one or more third parties commissioned by Education Development Trust for such purposes.
You are responsible for analyzing and reviewing all information provided to you as part of this Procurement Process and for forming your own opinions and seeking advice as you consider appropriate. You should notify Education Development Trust promptly of any perceived ambiguity, inconsistency or omission in this RFP and/or any in of its associated documents and/or in any information provided to you as part of this Procurement Process.
Education Development Trust may, at any time prior to the response deadline, amend the RFP. Any such amendment shall be communicated via the same channel as the RFP, and Education Development Trust at its own discretion will extend the response deadline to ensure the potential service providers have a reasonable time in which to take such an amendment into account.
Tender responses must comprise the relevant documents specified by Education Development Trust completed in all areas and in the format requested by Education Development Trust and any documents requested by Education Development Trust must be completed in full hence it is important that you read the RFP carefully before completing and submitting your tender response.
You will not modify your tender response after you have submitted it.
Rejection of tender responses
Education Development Trust reserves the rights to reject any tender responses which:

is received after the submission deadline
contains omissions, gaps, misrepresentations, errors and/or uncompleted sections
contains handwritten amendments with no initiative of the authorized signatory;
contains ambiguous information that might mislead the tender evaluators
is not submitted in a manner consistent with the provisions set out in this RFP
Disqualification
Education Development Trust will automatically disqualify the bidder that attempts to

change or omit any information related to this RFP
inappropriately influence this Procurement Process;
Fix or set the price for goods or services;
Enter into an arrangement with any other party that such party shall refrain from submitting a tender response;
Enter into any arrangement with any other party (other than another party that forms part of your consortium bid or is your proposed sub-contractor) as to the prices submitted
Engage in direct or indirect bribery or canvassing by you or your appointed advisers in relation to this Procurement Process
Obtain information from any of the employees, agents or advisors of Education Development Trust concerning this Procurement Process (other than as set out in these Tender Conditions) or from another potential supplier or another tender response.
Tender costs
You are responsible for obtaining all the information necessary for the preparation of your tender response and for all costs and expenses incurred in the preparation of the tender response. Education Development Trust will not be responsible for any cost you incurred during the preparation of this procurement irrespective of whether or not your tender response is successful.

Offer Deadline and Protocol
Offers shall be submitted in hand at Education Development Trust/Building Learning Foundations offices located at Aigle Blanc Building | Kimihurura KN 05st Airport Road| Kigali | PO Box 4251 | Rwanda at Gishushu no later than 5 pm November 27th, 2019. Bids sealed in an envelope marked “RFP for office space partitioning for EDT Rwanda-BLF Programme” will be deposited at the Building Learning Foundations offices during working hours.

Note: The space to be partitioned is ~200 square meters using aluminum-framed glazed partitioning.

A compulsory site visit is scheduled for Friday, the 22nd November at 9 am at the office address above. A site visit report issued will form part of the evaluation criteria.

Questions/clarifications
Questions regarding the technical or administrative requirements of this RFP may be submitted by email to BLF-procurement@educationdevelopmenttrust.com, not later than 05:00 PM/Kigali time on 25th November 2019.

Questions must be submitted in writing only; phone calls will not be accepted. Only the written answers issued by Education Development Trust will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Education Development Trust or any other entity should not be considered as an official response to any questions regarding this RFP.

Education Development Trust may at any time request further information from potential suppliers to verify or clarify any aspects of their tender response or other information they may have provided. In case you do not provide supplementary information or clarifications to Education Development Trust by any deadline notified to you, your tender response may be rejected in full and you may be disqualified from this Procurement Process.

Quotations
Quotations in response to this RFP must be priced on a fixed price, all taxes included, including delivery and all other costs. Pricing must be presented in Rwf currency. Offers must remain valid for not less than sixty (60) calendar days after the offer deadline. Bidders are requested to provide quotations on official letterhead.

Delivery
The delivery location for the services described in this RFP is Education Development Trust offices in Kigali, located at Aigle Blanc Building | Kimihurura KN 05st Airport Road| Kigali | PO Box 4251 | Rwanda

As part of its response to this RFP, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order) and this will form part of the bid evaluation criterion.

Confidentiality and Information Governance
10.1 All documents related to this RFP shall remain the property of Education Development Trust and must be returned on demand.

10.2 Unless requested otherwise, Education development Trust reserves the right to disclose all documents relating to this Procurement Process, including without limitation your tender response, to any employee, third party agent, adviser or other third party involved in the procurement in support of, and/or in collaboration with, Education Development Trust.

Payment and Invoicing
Unless agreed otherwise, Education Development Trust shall pay you the agreed fee within 30 days after receiving an invoice (acceptable to Education Development Trust) following completion of the Services. All sums payable shall be inclusive of VAT and other duties and taxes and shall be payable in Rwanda currency.

Specification
Education Development Trust will provide a pre-visit to the site. The work will be carried out and delivered by 18/12/2019.

Quantitative specifications: Aluminium glazed partition wall: an estimated total of 38 meters, in several 2, 5-7 meter-long sections + 10 doors (900mm wide)
Technical specifications: 40x40x2mm heavy-duty powder-coated aluminum frames, fixed to concrete pillars/walls with screws, transoms, and mullions in between, complete with aluminum blade louvers where directed by the client. Including min. 6mm thick laminated clear glass, completed with a frosted film was directed by the client. Units installed with and including 20x15x1, 5mm powder-coated aluminum beadings and rubber gaskets, all in panes of various shapes. Double glazed aluminum partitioning estimated 18 metres (out of 38 metres). Total 10 aluminum doors with same specifications as walls, frames 100x40x2mm glazed, complete with hinges, handles, locks and

Documents

 Tender Notice