Event Management Consultant Tender in Cote d'Ivoire - 25578792

Procurement Summary

Country: Cote d'Ivoire

Summary: Event Management Consultant

Deadline: 15 Aug 2018

Posting Date: 06 Aug 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 25578792

Document Ref. No.:

Competition: ICB

Financier: African Development Bank (AfDB)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79952000 - Event services

Purchaser's Detail

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Tender Details

Expression of Interest are invited for Event Management Consultant for the Corporate Procurement Division.
The Bank requires the services of an experienced Event Management Consultant to assist in drafting Terms of Reference/Statement of Requirement for the selection of event management companies and to participate as member of Technical Evaluation Team in bid evaluation for the selection of providers of event management services for the Bank.
Fairness and transparency in the selection process require that Consultants or their Affiliates competing for a specific assignment do not derive a competitive advantage from having provided consulting services related to the assignment in question. In this regards, the Consultant selected for this assignment and his/her affiliates will be disqualified to participated in the tender for the selection of events management service providers, as this will give him/her an unfair competitive advantage over competing Consultants.
The duration of the assignment is three (3) months starting mid-August 2018 and may involve presence at the Bank’s Headquarters in Abidjan. However, part of the assignment will be performed remotely and contact may be established by audio or video conference.
Department issuing the request: CHGS.2
Place of assignment: Abidjan, Côte d’Ivoire
Duration of the assignment: 03 months
Tentative Date of commencement: 03 September 2018
Deadline for applications:15 August 2018 at 17h00 Abidjan time
Applications to be submitted to: [email protected]
Any questions and requests for clarifications may be sent to: [email protected]
Interested Individual Consultants may obtain further information at the address above during the Bank’s working hours: from 08:00 to 17:00 hours, Abidjan local time.
Establishment of the short list:

A shortlist of three to six individual consultants will be established at the end of the

request of expressions of interest. The consultants on the shortlist will be judged on

the following criteria on the basis of their resume.

The eligibility criteria, the establishment of a short list and the selection procedure

shall be in conformity with the Bank’s procedure for the acquisition of consulting

services funded by the Administrative or Capital expenditure. Please, note that

interest expressed by a Consultant does not imply any obligation on the part of the

Bank to include him/her in the shortlist.

Educational level and qualifications for the proposed assignment 40%

Similar experience in the area of expertise of the assignment as

described in the Request for Expression of Interest

40%

Experience with the Bank or other international donors 10%

Language proficiency (English and French) 5%

Knowledge of the Region 5%

1. Introduction, Background And Objectives

The General Services and Procurement Department (CHGS) of the African

Development Bank is in charge of implementing and monitoring policies and

programs relating to the procurement of goods, services, real estate and works,

maintenance of the Bank’s fixed assets and equipment, as well as travel,

communication and restaurant services for welfare of internal customers.

The Corporate Procurement Division (CHGS.2) is responsible for centralizing of all

the corporate procurements of goods, services, real estate and works for the internal

use of the Bank, in the Headquarters and Country Offices, and acquiring skills in the

Bank’s procedures relating to the procurement and management of contracts.

CHGS.2’s activities include procuring goods, services, real estate and works for the

Bank’s internal use and managing the related contracts. CHGS.2’s responsibilities

include fiduciary and oversight to ensure compliance with the Bank’s procurement

rules and procedures; developing Annual Procurement Plans for goods, services,

real estate and works to meet the needs of the Bank; delivering on-the-job training

and playing an advisory role on procurement matters to Country Offices; and

enhancing stakeholder’s corporate governance through capacity building and

outreach programs.

The Corporate Procurement Division is looking for a Consultant to provide

operational support to the procurement and contracting functions of the division.
2. . Duties and responsibilities of the Event Management Consultant

The principal objectives of the assignment are to:

(a) Assist the Bank in drafting Terms of Reference/Statement of Requirement

for the selection of Event Management Firms. In this regard, s/he will

gather input from technical staff in various Bank organizational units on

their needs for event management services.

(b) Analyze the data gathered from the meetings with Technical Staff in

order to classify the various events organized by the Bank and determine

the profile of target event management companies and the appropriate

procurement strategies that the Bank should adopt.

(c) Analyze past events in order to arrive at a classification of events

organized by the Bank.

(d) Review statistics of contracts performed in 2016 and 2017 in order to

assess lessons learned.

(e) Educate the Bank about critical issues that may delay adherence to event

management deadline and targets and on best ways to address them;

(f) Educate the Bank on state of art negotiation techniques with hotels to

secure preferential rates for participants to Bank events

(g) In drafting the TORs, the Consultant will ensure that sustainability,

including social aspect and the notion of green meetings are taken into

consideration along with savings.

(h) To ensure maximum impact (response) is achieved by the tender, the

Consultant will employ best practices in event-planning and preparation

of tender specifications. S/he will develop Key Performance Indicators

(KPIs) and Service Level Agreements (SLA) to assess the performance

of event management firms and advise on post-event period in order to

document lessons learned and publicize outcomes.

(i) Assist the Bank in preparing price schedules that are consistent with the

operating mode of event management firms.

3. Accountabilities

The consultant will report to the Principal Procurement, Team Leader of the Support

Services Procurement and Contract Management Portfolio.

Documents

 Tender Notice