Contract notice: Scanning services Tender, Germany - 19399729

Procurement Summary

Country : Germany

Summary : Contract notice: Scanning services

Deadline : 23 Jan 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 19399729

Document Ref. No. : 519307-2017

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : INDUSTRIE- UND HANDELSKAMMER FÜR MÜNCHEN UND OBERBAYERN
Office Name: Industrie- und Handelskammer für München und Oberbayern
Address: Balanstraße 55-59
Town: Muenchen
Postal Code: 81541
Contact Point: Vergabestelle VIII-C-1


Fax: +49 89511681942
Germany
Email :vergabe@muenchen.ihk.de
URL :https://www.ihk-muenchen.de/

Tender Details

Object of the contract
Scanning services

Description: Contract notice: Scanning services

Authority Type: Body governed by public law
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: European Union
Award criteria: Lowest price
CPV code: 79999100, 79999100
CPV Description: Scanning services

Reference Number: 2017-V033

The IHK for Munich and Upper Bavaria is planning to commission an external service provider in the calendar year 2018 as part of the digitization of its files.

Main Site: 81541; Munich; additional services on a smaller scale in Ingolstadt, Rosenheim, Muehldorf, Weilheim and Feldkirchen-Westerham.

The IHK for Munich and ObeIn the course of digitizing its files, rbayern plans to commission an external service provider in the calendar year 2018.

The volume of documents to be scanned in 2018 (small quantities also in 2019, 2020 and 2021) is based on the number of folders reported by the departments:

- approx 6 000 registry files with about 2 125 000 sheets (about 60% double-sided),

- about 40 000 businessesApprox. 3, 600, 000 sheets (approx. 5% double-sided),

approx. 2, 500 inspection files with approx. 1, 075, 000 sheets (approx. 50% double-sided),

approx. 29, 800 company bags with approx. 4, 470 000 sheets (about 20% double-sided),

- about 46 000 trainee bags with about 322 000 sheets (about 20% double-sided).

The documents to be digitized are currently stapled together in folders or Haengeregister. The Papierformats amount to approx. 99% DIN A4 to DIN A3 and to approx. 1% smaller formats. Currently, all types of paper grades are stored in the folders - from thermo and carbon paper to thin cardboard (max weight 230 g / m).

The indexing of the folders should be based on the company or person ID (10 characters) or IHK system number (14 characters) and the indexing of the filesafter up to 5 document classes happen (trade law, examination, companies and trainees). In addition, a date entry per document is required (automated, latest date in type code). All data are to be output in suitable metadata files.

Three references for already successfully implemented, comparable projects for the digitization of files, of which at least one projectProof must be furnished to a public corporation or a public contracting authority.

You have the option of downloading the documents free of charge in electronic form via the procurement portal. http://www.dtvp.de/Center/ to receive.

Questions or hints can only in German language and exclusively on the allocation portal. http://www.dtvp.de/Center/ be made. So farFor the creation of the offers relevant answers to questions or hints are also sent to all other companies. The shipment will be sent to the e-mail address given at registration. To ensure that requested additional information reaches the other companies in time, the questions or comments must be received by 16.1.2018 at the latest.-Please refer to our reference number "2017-V033-Scanning Services".

Please send your quotations in hard-closed envelopes to our mailing address using the attached return label. In addition, the electronic delivery via the allocation portal http://www.dtvp.de/Center/ is permissible. There are exclusively these two delivery routes. AtOffers by fax or e-mail are not permitted.

Only the notices published via the "Supplement to the Official Journal of the European Union for European Public Procurement" can be considered as authoritative and binding. They are available to interested applicants. Any updates or additions to notices will also be made-on these paths. Disadvantages that result from ignoring these instructions are not at the expense of the client.

There will be no reimbursement for the preparation of the offer.

Announcement ID: CXP4Y65Y0LG.


Internet address (URL): https://www.ihk-muenchen.de/
Directive: Classical Directive (2014/24/EU)

Documents

 Tender Notice