Contract notice: Document management system Tender - 39056679

Object of the contract
Document management system
Description: Contract notice: Document management system
Authority Type: Regional or local authority
Contact Nature: Services
Procedure: Competitive procedure with negotiation
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 48311100, 72230000, 48000000, 48219300, 72261000, 72263000, 72267000, 48313000, 48311100, 72230000, 48000000, 48219300, 72261000, 72263000, 72267000, 48313000
CPV Description: Document management system.
Custom software development services.
Software package and information systems.
Administration software package.
Software support services.
Software implementation services.
Software maintenance and repair services.
Optical-character-recognition (OCR) software package.
Einfuehrung eines zentralen Dokumenten Management Systems
Reference Number : 2019-42
Einfuehrung einescentral document management system (DMS) with legally secure electronic archiving, electronic file management and workflow functions.
Main site: Essen system house
The city of Essen plans to implement it together with the Essen system house (hereinafter also abbreviated to ESH https: //www.esh- essen.de), the introduction of electronic processing and file management. coreGreat is the implementation of a DMS / archive solution, which after a test phase in a selected pilot area and 3 large implementation projects is to be rolled out step by step in the entire administration.
The DMS overall solution with all its components must be designed so that all document types and -sources served, d. H. stored in the system and researched via the systemregardless of the format and medium of the original document. Likewise, the DMS solution must be able to be integrated into existing specialist procedures, preferably via open interfaces, in the short and medium term, provided that there are no standardized interfaces to the respective specialist procedures within the offered solutionHonoring electronic file management and, as a result, optimizing business processes within the entire administration.
In addition, the intention is to streamline administrative processes (process optimization) in order to provide information more quickly and easily (keyword: digitization at the city of Essen).
Details can be found in the service description.
- Exg from the professional or commercial register in accordance with the legal provisions of the country of origin (not older than 3 months from the date of publication; copy is sufficient),
- Signed self-declaration that the bidder has fulfilled his obligation to pay duties and taxes in accordance with the statutory provisions of the Country in which he resides. Form C3 is for this_ Reliability to use, which is included in the tender documents. The registrar reserves the right to request a certificate of non-objection from the competent authority before commissioning,
- Evidence of property damage liability insurance, minimum coverage per claim of EUR 1.5 million, maximized twice. A corresponding indication is also in the evaluation matrix(C1_Teilnahmewettbewerb).
The required declarations and evidence must be submitted separately by the bidder or the respective members of a grouping. Foreign applicants must provide equivalent evidence of the competent authority / institution in their home country. These are also to be translated into German.
- The project and implementationExperience of the bidder / applicant with the DMS solution offered in the tender in years,
- the proportionate annual turnover of the company (in euros) for the last closed business year (depending on the business year end), for services (licenses, service, maintenance income, hardware) that can clearly be related to DMS projects,
- Number of customersOver the past 10 years, workers have obtained DMS solutions for a fee,
- the number of full-time employees of the applicant, exclusively in the business area of the DMS license products offered. The number of employees provides information about the personnel performance of the DMS manufacturer.
All of the above. Information and queries (in expanded form) are in the attachment C1_Teilnahmewettbeadvertising for the applicant's further information and also to be filled in and handed in.
Note:
Technical, commercial and legal questions relating to this call for tenders must be submitted by 6.1.2020, 12:00 at the latest and exclusively via the awarding market place .
Announcement ID: CXPSYYLY8ES
Internet address (URL): www.esh-essen.de