Consultants Roster for Market Survey Tender in Senegal - 32108912

Procurement Summary

Country: Senegal

Summary: Consultants Roster for Market Survey

Deadline: 17 Apr 2019

Posting Date: 09 Apr 2019

Other Information

Notice Type: Tender

TOT Ref.No.: 32108912

Document Ref. No.:

Competition: ICB

Financier: United Nations Secretariat

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79600000 - Recruitment services

Purchaser's Detail

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Tender Details

Tenders are invited for Consultants Roster for Market Survey in West and Central Africa.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a Hope
Objectives
The objective of the roster is to identify several individual consultants that could be available upon request by UNICEF Country Offices (CO) to undertake local market surveys to identify and assess the availability of suppliers, to pre-qualify vendors for local procurement of supplies and services and update the vendor master list maintained by the office.
The expected outcome and activities of the assignment is to assess local vendors, evaluate their capacity to be included or not in UNICEF list of pre-qualified suppliers. The result will be the updating of the existing database (if any) - or the development of a new database - with the identification of local suppliers of goods and services, by the categories identified by the CO together with a proposition on how to update the database.
Background
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Present across 190 countries and territories, UNICEF works for every child, everywhere, every day, to build a better world for everyone.
In the West and Central Africa region, UNICEF is working in 24 countries. As part of its activities, UNICEF provides goods and services to meet its programmes objectives.
Sourcing strategy includes procurement from the local markets. When undertaking procurement, UNICEF follows the key principles of efficiency, fairness, transparency, accountability and high ethical standards and independent market research enables meeting those principles.
In West Africa, the markets are constantly evolving with new companies being created whilst others are closing. Working in the dynamic environment and to meet its procurement key principles, UNICEF needs to ensure it always has the most accurate and updated knowledge of the local markets it is working in and buys services and products from reliable suppliers, providing quality goods and services to meet its programme objectives. One of the tools available to UNICEF is the market survey.
Scope of work
Before the consultant arrives in country, the UNICEF office would have prepared all the pre-requisite documentation:
§ - list of goods and services most commonly needed by its programmes via an Annual Supply Plan or using past procurement
data.
§ - list of items with sourcing constraints and long procurement delays
§ - the Expression of Interest has been advertised in all leading local newspapers as well as on the UNICEF and UNGM websites
and shared with other UN agencies and INGO in countries
§ - local chamber of commerce, associations and syndicates have received the Expression of Interest to share with their members
§ - interested suppliers have sent their documentation and the files are available at the UNICEF CO
Upon arrival, the consultant will review the documentation in line with the deliverables below
Deliverables and Schedules
· Week 1-2: Preliminary review and notation of the all received supplier forms is done and documented.
· Week 3-4: A list of short-listed suppliers for various categories of commodities and services is available based on the documentation submitted.
· Week 5-7: To assess the suitability of each supplier, physical visits and inspections of short-listed suppliers are undertaken together with one local team Supply team with Supplier Inspection Reports available and signed.
· Week 8: Submit recommendations of the pre-qualified vendors by category of commodity/service to Senior Supply staff in CO.
· Week 9-10: Provide a hard copy file of the final pre-qualified suppliers by the various categories and using classification of recommended/recommended with conditions/not recommended.
· Week 11: Provide a framework of continuous updating of the vendor master records.
· Week 12: Submit a Final report and the data base containing the methodology, principal conclusions and recommendations of the market survey.
Timing
The consultancy is expected to last an average of 12 weeks from the day of arrival in country
Reporting Requirements
- Monthly progress reports to the CO Supply person in charge with milestones being:
o At the end of week 4: list of short-listed suppliers available before physical premises visits
o At the end of week 9: list of pre-qualified suppliers is available
- Final report to CO Supply with copy to Regional Supply Unit at the end of week 12 with:
o Methodology
o Short-list of suppliers per type of services/goods (hard copy and electronic versions) including the categories of recommendation for each (recommended, recommended with conditions, not recommended)
o Framework to update the supplier database
o Risk analysis of the local market
o Challenges and recommendations to overcome the challenges in future similar exercises
o Hardcopies documents from suppliers are filed and handed over to the Senior Supply staff
Administrative Issues
The consultant will be based in the CO capital, supervised by the most senior supply staff in country. If it is required to go to field offices, the CO requesting the consultancy will ensure it is mentioned in its request for quotation or will indicate if it will cover the costs of traveling in-country.
The consultant will have to bring his/her own laptop. UNICEF will provide a local SIM card (not mobile phone) for the consultant to contact directly the local suppliers during the market survey. The CO will also provide an office space for the consultant.
During the physical visits to the supplier’s premises, the consultant will be accompanied by a member of the UNICEF Supply team
Financial proposal
The roster will identify a pool of Individual Consultants for CO to contract directly. When the CO will be ready to start the exercise, they will contact 3 consultants to request a full financial proposal, including the payment modalities.
How can you make a difference?
To qualify as an advocate for every child you will have…
Profile Requirements
Advanced university degree in business administration, procurement, management, marketing or a related technical field.
Work Experience:
Five years progressively responsible professional work experience at the international level in procurement, supply and logistics, business administration and management. Proven experience in similar assignments with UNICEF, preferably in West Africa will be an additional advantage.
A relevant first-level university degree (Bachelor’s) in one of the field listed above, combined with 8 years of progressively responsible professional work experience at the international level may be taken in lieu of an advanced university degree.
Languages:
Fluency in English required. Additional fluency in French or Portuguese or Spanish required.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are….
Competencies:
o
o In depth knowledge of procurement and good concept of analyzing technical financial documents.
o Proven ability to develop, plan and manage market research and similar projects
o Good analytical, negotiating and communication skills.
o Demonstrated ability to work independently in a multi-cultural environment effective working relationship both within and outside the organization.
o Excellent computer skills, including database applications and internet navigation.
o Expertise in public procurement.
o Experience in report writing.
o Planning and Organizing skills/Accountability and ability to work independent
o Developing country work experience and/or familiarity with emergency is considered an asset.
View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: 02 Apr 2019 Greenwich Standard Time

Applications close: 17 Apr 2019 11:55 PM Greenwich Standard Time

Documents

 Tender Notice