Consultant-to Provide Technical Assistance Tender - 25458550

Procurement Summary

Country: Cote d'Ivoire

Summary: Consultant-to Provide Technical Assistance in Helping with the Ongoing Implementation of DAI and Records Management Policies including Monitoring Disclosure Compliance

Deadline: 20 Aug 2018

Posting Date: 06 Aug 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 25458550

Document Ref. No.:

Competition: ICB

Financier: African Development Bank (AfDB)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

71356200 - Technical assistance services

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Tender Details

Expression of Interest are invited for Consultant-to Provide Technical Assistance in Helping with the Ongoing Implementation of DAI and Records Management Policies including Monitoring Disclosure Compliance by Liaising with Bank’S Relevant Units and Departments, Managing All Aspects of Communications with Both Internal and External Stakeholders and Help Maximize Utilization of the Access to Information Channels. He/She will Also Provide Training (for Both DAI and Records Management), Prepare Reports and Focus on Advisory and Supporting Roles.
Dear Sir/Madam,
We are pleased to inform you that the Office of the Secretary General & General Secretariat of the African Development Bank will require the services of a Consultant for the following assignment:
Brief description of the Assignment: To provide technical assistance in helping with the ongoing implementation of DAI and Records Management policies including monitoring disclosure compliance by liaising with Bank’s relevant units and departments, managing all aspects of communications with both internal and external stakeholders and help maximize utilization of the access to information channels. He/She will also provide training (For both DAI and Records Management), prepare reports and focus on advisory and supporting roles.
Department issuing the request: Office of the Secretary General and General Secretariat PSEG.0
Place of assignment: Bank’s headquarters in Abidjan, Côte d’Ivoire and work from here during the whole consultancy period
Duration of the assignment: 12 months
Tentative Date of commencement: 1 September 2018
Detailed Terms of reference for the assignment: [Done]
Deadline for applications: 20 August 2018
Applications to be submitted to: [email protected] and [email protected]
Any questions and requests for clarifications may be sent to: [email protected]
2. Only the proposals scoring [minimum score to be determined on the basis of the complexity of the services to be provided, but shall not be less than 70 points] or above shall be considered for this assignment. All the consultants shall be ranked and the highest ranked consultant will be selected for the said assignment if his/her fees are within budget limits.
3. The consultant shall bear all his/her insurance and medical costs for the duration of his/her services.
4. The consultant shall take steps to obtain the visas or certificates of residence required to perform his/her duties and fulfill his/her obligations under this contract. The Bank will assist the consultant in these tasks whenever necessary.
5. Kindly submit your proposal, at the venue indicated for the submission of proposals before the closing date specified in paragraph 2 above. Any proposal received after the closing date shall be rejected.
6. If you are unable to submit a proposal, please inform us as soon as possible by email.
The AfDB looks forward to receiving your proposal and thanks you in advance for your consideration of this request for proposals.
Yours faithfully,
Terms of Reference for: Recruitment of an individual consultant to implement the disclosure and access

to information policy (DAIP)

1. Introduction / Background

1.1 The African Development Bank (hereinafter referred to as the “Bank’’ is a Multilateral Development Bank

established in 1964 to catalyze sustainable economic development and social progress in its regional

member countries (RMCs), thus contributing to poverty reduction. The Bank has 80 members consisting

of 54 regional and 26 non-regional countries.

1.2 The Board of Directors approved the new DAI Policy on 02 May 2012 and the Records Management and

Archives policy in February 2018. The General Secretariat (PSEG) is entrusted with the responsibility of

implementing both Policies and has been leading the corporate level monitoring of the implementation

in general, and providing services, products, and tools to Bank staff to fulfill the requirements of these

policies. PSEG’s Immediate Office (PSEG.0) has been committed to create awareness of the policies

and mechanisms for their implementation.

1.3 The role of the Banks' Office of the Secretary General and the General Secretariat (PSEG) is to facilitate

the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business

Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and

forging better working relationships with the shareholders and host countries of the Bank. PSEG serves

as the Secretariat of the Boards of Governors and Boards of Directors and is comprised of: (i) the

Immediate Office of the Secretary General (PSEG.0) which has the additional responsibility of managing

the Records Management and Archives Section as well as the Conferences and Meetings Section; (ii) a

Board Affairs and Proceedings Division (PSEG.1); and (iii) a Protocol, Privileges and Immunities Division

(PSEG.2).

1.4 The consultancy services being sought will be provided for PSEG.0; In this connection the consultant

shall report to the Chief Records Management and Archives Officer, PSEG.0, and work under his/her

supervision.2. Key qualifications and Experience required:

The assignment requires the services of a qualified Consultant with extensive and substantial experience in

information sciences, and familiar with organizational development and change management.

2.1 The Consultant must demonstrate solid and proven experience with management and implementation of

disclosure and access to information policy and/or legislation and best practices.

2.2 The consultant must have a knowledge of freedom of information, development project lifecycle, or

related domain and report writing skills would be an asset.

2.3 The Consultant must possess minimum of eight (8) years of proven relevant work experience preferably

gained in a bilateral and/or multilateral organizations or government agencies.

2.4 The Consultant must possess an excellent oral and written command of one of the Bank Group’s working

languages, and a good working knowledge of the other language;

2.5 The Consultant must have a University degree, preferably a Masters or higher, in a relevant field such

as, but not limited to: library and information sciences, management information system, international

development; economics; management and organization; human resource management; law;

international organizations; and governance.

2.6 The consultant must give a good knowledge of IM/RM theories, principles and best practices.

2.7 The consultant must have Knowledge of IM/RM systems/technology and possess the ability to assess

implications of emerging technologies.

2.8 Excellent interpersonal and communication skills, able to influence at multiple levels within the Bank and

promote cross-functional collaboration.

2.9 Advanced skills in the areas of analytical thinking, multi-tasking, deadline oriented client focus and

teamwork will be an asset.

Documents

 Tender Notice