Consultancy Services for Financial Management Tender - 31528868

Procurement Summary

Country: Cote d'Ivoire

Summary: Consultancy Services for Financial Management

Deadline: 22 Mar 2019

Posting Date: 16 Mar 2019

Other Information

Notice Type: Tender

TOT Ref.No.: 31528868

Document Ref. No.:

Competition: ICB

Financier: African Development Bank (AfDB)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

66171000 - Financial consultancy services

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Tender Details

Expression of Interest are invited for Consultancy Services for Financial Management.
1. The African Development Bank hereby invites Individual Consultants to indicate their interest in the following Assignment: Consultancy Services for Financial .Management
2. The services to be provided under the assignment include the provision of financial management and accounting expertise to the Statistics Department of the AfDB in support of ongoing Statistical Capacity Building (SCB) program activities. The Financial Management Consultant shall also assume responsibilities for planning and implementation of training workshops, process payments and consistently liaise with external partners who are recipients of SCB and Trust Fund Grants.
2. The ECST.2 invites Individual Consultants to indicate their interest in providing the above-described services. Interested Consultants shall provide information on their qualifications and experience demonstrating their ability to undertake this Assignment (documents, reference to similar services, experience in similar assignments, etc.).
3. The eligibility criteria and the selection procedure shall be in conformity with the Bank’s Procurement Policy for Recruitment of Corporate Consultants. Please, note that interest expressed by a Consultant does not imply any obligation on the part of the Bank to include him/her in the shortlist.
4. The estimated duration of services is 11 Months and the estimated starting date is 1st May 2019 and will be based at the Bank’s Headquarters in Abidjan.
5. Interested Individual Consultants may obtain further information at the address below during the Bank’s working hours: Between 8:00 and 17:00 hours local time.
6. Expressions of interest must be received at the address below no later than 22nd March 2019 at 17:00 hours local time and specifically mentioning: Consultancy services for Financial Management.
Statistics Department (ECST)

Avenue Joseph Anoma
01 B.P. 1387

Abidjan 01

Côte d’Ivoire
Attention: Ms Fatema DEME ([email protected]) and Ms.Nejma LAZLEM ([email protected]) with copy to: Mr. Rees Mpofu ([email protected])
EVALUATION CRITERIA
7. The following criteria with the corresponding weights shall be considered in the selection of the candidate
CRITERIA WEIGHT
General qualifications and adequacy for the proposed Assignment 30
Similar experience in the area of expertise of the Assignment as described in the Terms of Reference 50
Experience with the Bank or other international donors 10
Language proficiency 10
Terms of Reference for a Long-term Financial Management Consultant

Statistical Capacity Building Program

May 2019 – March 2020

1. Background

The African Development Bank (AfDB) through the Statistics Department

(ECST) manages the Statistical Capacity Building Program (SCB) as a vehicle

for extending technical and financial assistance to the Regional Member

Countries (RMCs) in the development of Statistics in the continent. Through

the SCB activities, AfDB has attained high recognition among partners, RMCs

as a leading institution and partner of choice for statistical development in

Africa. Three phases of the SCB ran from 2004-2013 with the current being

the fourth phase. Over the implementation phase extended to all 54 RMCs, the

availability and quality of data across various domains of Statistics has

tremendously improved across the continent. In addition to the SCB-4 Grant

the Statistics Department is also implementing the KOAFEC (Korea Africa

Economic Cooperation (Korea Trust Fund). The SCB-4 Grant will close on

31st December and there is need to ensure strong support to the financial

management systems for better planning and reporting of remaining activities.

The Statistics department will therefore require the services of a financial

management consultant.

2. Objectives

To provide financial management support for SCB-4 and KOAFEC activities

at the Department and RMCs.

3. Activities

The Financial Management Consultant will work under the direct supervision

of the Manager, Statistical Capacity Building Division and shall provide

financial management and accounting expertise in support of ongoing SCB

activities. The Financial Management Consultant shall also assume

responsibilities for planning and implementation of training workshops,

process payments and consistently liaise with external partners who are

recipients of Trust Fund.

Specifically, the Finance Management Consultant is expected to

undertake the following specific activities,

a) Finance

• Track the expenditures using the Trust Fund Management System (TFMS)

of the Bank.

• Ensure the expenditures are charged to the correct internal orders of the

budget.

• Prepare payments related to the expenditures as directed by the Manager,

Statistical Capacity Building Division.

• Make follow-ups on the submission of financial and audit reports from

Grant Recipients i.e. Sub Regional Organizations (SROs) and Statistical

Training Centers (STCs).

• Review justifications submitted by Grant Recipients and advise on

appropriate adjustments providing clarification in line with the

requirements prior to submission to the Financial Control Department.

• Analyze the financial data and produce weekly reports on the financial

status/situation for management.

• Receive the approval of the Director or Division Manager before

disbursement, initiate and monitor disbursement process (transfer of

funds).

o Corroborate the budget for workshops, recruitment of short-term

staff consultants and bring to the Manager any matter on excess of

budget as quickly as observed.

o Represent the Manager in meetings with other departments of the

Bank on financial issues related to Trust Funds/ Act as a focal person

between the Department and relevant Bank Departments in the

management of Trust Funds.

b) Other Tasks

• The Director or the Division Manager may also call on the

consultant to assist on other assignments/tasks as may be required.

4. Qualifications

• The incumbent should have expertise in financial organization and

management, with special focus on project related statistics.

• A Master degree in finance or accounting;

• A minimum of 6 years relevant experience with particular expertise

with management of Trust Funds.

• Knowledge of International Financial Reporting Standards,

International Public Sector Accounting Standards and International

Standards on Auditing

• Competence in the use of Bank standard software, and ability to help

organize data and information retrieval systems; knowledge of SAP

is desirable.

• Excellent knowledge of the AfDB and other Multilateral

Development Banks’ financial reporting systems.

• Strong inter-personal skills and commitment to work in a

team-oriented and multicultural environment;

• Excellent ability to make presentations and participate in meetings

of a financial nature;

• Ability to write reports and complete tasks on a timely basis; and

• Excellent working knowledge of English or French with a good

knowledge of the other one.

5. Duration of the Assignment

• The services of the incumbent will be retained for a period of 11

months beginning May 2019 and ending March 2020.

6. Reporting

The consultant will be required to prepare and submit weekly, and monthly

reports outlining activities undertaken during the assignment and a

comprehensive consultancy Report at the end of the

Documents

 Tender Notice