Consultancy Develop Students Drop- out Tracking Tender - 44997537

Procurement Summary

Country: Somalia

Summary: Consultancy Develop Students Drop- out Tracking System and Establish Easy Transfer Mechanism

Deadline: 26 Aug 2020

Posting Date: 17 Aug 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 44997537

Document Ref. No.:

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

71530000 - Construction consultancy services
79410000 - Business and management consultancy services

Purchaser's Detail

Name: Login to see tender_details

Address: Login to see tender_details

Email: Login to see tender_details

Login to see details

Tender Details

Tenders are invited for Consultancy Develop Students Drop- out Tracking System and Establish Easy Transfer Mechanism - Garowe, Puntland, Somalia.
INVITATION TO BID FOR CONSULTANCY DEVELOP STUDENTS DROP- OUT TRACKING SYSTEM AND ESTABLISH EASY TRANSFER MECHANISM - Garowe, Puntland, Somalia
Anywhere
Contract/Consultancy

Job category: Tender/Bid/RFQ/RFP

Post date:12 Aug 2020

Job expires in: 15 days

Share job:

Job Description
INVITATION TO BID FOR CONSULTANCY
Save the Children International (SCI) Somalia program hereby invites interested consultants to bid for the consultancy assignment detailed below
1 Title of Consultancy DEVELOP STUDENTS DROP- OUT TRACKING SYSTEM AND ESTABLISH EASY TRANSFER MECHANISM

2 SCI Contracting Office Save the Children

Garowe SCI Office

3 Period of Consultancy 60 days

4 Consultant type required Indicate type of consultant required :

Both Individual, Firm

5 Responsibility for Logistics arrangements and Costs the consultant shall be responsible for their own logistics arrangements costs. And their per-diem.  

6 Taxation Provisions Consultant shall be responsible for all Taxes arising from the consultancy in line with the local Tax regulations applicable at the SCI contracting office named above

7 Travel requirements the consultan will not required to travel

 List specific locations. The consultant will be based in Garowe  

8 Security requirements Consultant will comply with standard Save the Children Security procedures, including the completion of SCI online security training prior to travel to Somalia

9 Qualification and Experience Indicate the measurable qualifications and experience?

1.    Educational qualification, Training and Work Experience of all Key Staff should be in IT and detail knowledge on Puntland Education Sector

2.    The lead consultant should have at least degree in engineering/computer Science /telecommunication engineering or IT and programmers must have at least bachelor degree in IT.

3.    At least 5 years- experience of operations in software development and installation.

4.    Experience of successful design, develop, commissioning and support of electronic based On-line Data Collection and processing related Software in the last five years.

5.    The consultant/Firm must have, at least one, successfully designed, developed, installed and commissioned such web based Educational management information system (EMIS) software for any college or government departments or government corporation or public limited organization.
1. Samples of previous work undertaken by the consultant to as proof of creative vision and style.

2. The consultant is expected to cover their own insurance costs.

Ability to work at Save the Children offices in Garowe, as required to meet the expected deliverables listed below
10 Evaluation Criteria Indicate the criteria for evaluation

The consultant must meet the required qualifications and experience defined above and completeness of application.

11 Application Procedure Interested consultants should submit their applications via email to [All applications should be sent to [email protected] with the subject line, “Application For DEVELOP STUDENTS DROP- OUT TRACKING SYSTEM AND ESTABLISH EASY TRANSFER MECHANISM

The applications should be submitted in PDF format as one document comprising Technical and Financial sections as detailed below.

a)     Technical proposal - including but not limited to :

·         Consultants understanding of the assignment and context

·         Approach to the assignment

·         Methodology

·         Tools

·         Deliverables

·         Workplan

·         Key staff biodata

b)     Financial proposal - providing a breakdown of all charges related to the assignment.

Applicants should also indicate the date they are available to start working on the consultancy

All applications MUST be submitted on or before the closing date below to be considered for the assignment.

12 Closing date for Applications Interested consultants shall submit their applications through the email address provided above on or before 26th August, 2020.

Shortlisted candidates will be requested for an interview.

13 Terms of Reference (ToR) Complete ToR with details appended below attached herewith as    Annex 1.
Purpose of the consultancy,

Introduction of the project,

Background of the consultancy,

Objectives of the consultancy,

Proposed methodology and approach,

Scope of work,

Key deliverables / outputs

Activity timelines
ANNEX 1 : Consultancy Terms of Reference
Insert Terms of Reference
CALL FOR PROPOSAL TO DEVELOP STUDENTS DROP- OUT TRACKING SYSTEM AND ESTABLISH EASY TRANSFER MECHANISM
TERMS OF REFERENCE
Education Cannot Wait (ECW) is a new global funding platform for Education in Emergencies established in 2016 during the World Humanitarian Summit. The ECW is a pool fund focusing on closing the global funding gap for Education in Emergencies, including through multi-year funding for protracted crisis.
ECW was established by international humanitarian and development aid actors, along with public and private donors, to help reposition education as a priority on the humanitarian agenda, usher in a more collaborative approach among actors on the ground and foster additional funding to ensure that every crisis-affected child and young person is in school and learning.
On 20th July-2019, the Government of Puntland, Education Cannot Wait and Save the Children launched a comprehensive new multi-year education programme to improve learning and wellbeing of children affected by crises in Puntland, Somalia.
The programme is being implemented by Save the Children in partnership with the Government of Puntland and other implementing partners, CARE and SIDRA to bridge the education gap for children and youth who have been forced out of education due to conflict and drought.
Access to education in Puntland is still limited with more than 41.2 per cent of children still out of school. Many of these children are recovering from significant psychological distress as the result of the recurring drought and conflict in the region. Girls are especially at risk for gender based violence, early marriage and being left behind. The programme puts special emphasis on reaching children with disabilities. This, and many other barriers often times, force boys and girls, especially in rural areas to drop out of schools. Unfortunately, there is no authentic, real time data on the number of children who have dropped out of schools as the MOEHE just estimates the figures.
Introduction

In order to try to solve the above mystery and problem of accurate data, Save the children international-Garowe office, in collaboration with the MoEHE is seeking qualified vendors/consultants, classified as Technical Specialists or Solution Providers to develop a school drop-out tracking system for Puntland students and establish easy transfer mechanism for Puntland Ministry of Education and Higher Education “MoE&HE”.
This document establishes the deliverables required in response to the call for this proposal. Respondents will be evaluated based on quantitative and qualitative scoring chart/checklist developed for the project. Respondents will also be evaluated for technical specifications, functionalities, ease of use, and procedural methods of the type of proposal submitted. Respondents are advised to carefully evaluate this proposal and identify all costs associated with the project development, including, software maintenance (recurring or otherwise). All research costs for the respondents are at the bidder-s cost.
Objective

The main objective of this task is to develop an aesthetically appealing and user-friendly drop- out tracking system for Puntland students in order to underline the major reasons of student-s dropping out of education and take mitigation steps to solve the issue.
Specific objectives

-a. Develop a school drop-out tracking system for students
-b. Students movement/transfer system
The drop out tracking system to be developed must be linked to the EMIS system under ministry of education which is the main database in which MoEHE keeps data for all students in Puntland education system. Once fully developed, the student tracking system will be used to better flow and track student-s movement and transfers to other schools and those completely dropping out of school at the end of academic year. The system must also be able to keep information/data for longer period of time for future reference.
Responsibilities of the Consultant/Firm

This procurement is for the designing, development and installation of online/Offline computer based students drop out tracking system and establish easy transferable mechanism/software for the ministry of education and higher education at central, regional and district levels. The consultancy/company is expected to provide the following services:
The selected consultant/Firms shall be responsible for analysing the requirements for designing, developing and supporting towards setting up comprehensive students drop out tracking system/software for MoEHE at central, regional and district levels as well as operationalizing of the system within the agreed time frame.

The selected consultant/firm should be responsible to link the developed drop out tracking system to the EMIS system under ministry of education.

The consultant/firm will support the ministry of Education and Higher Education during the design, software development, full implementation and operationalization of the system.

The selected firm/consultant will provide training to key MOEHE officials/staff, including regional EMIS technical staff and some of the school head-teachers to ensure smooth functioning of the software/system

The selected consultant/f

Documents

 Tender Notice