The R-s (Reduce, Reuse, Recycle) for Climate Tender - 79505991

Procurement Summary

Country: Barbados

Summary: The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados (3R-CReWS) project

Deadline: 02 Mar 2023

Posting Date: 27 Feb 2023

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Notice Type: Tender

TOT Ref.No.: 79505991

Document Ref. No.:

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

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Tender Details

Expressions of Interest are invited for The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados (3R-CReWS) project.
The Caribbean Community Climate Change Centre (the Centre) has received financing from Green Climate Fund (GCF), toward the cost of the project titled “The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados (3R-CReWS) project” and hereby invites suitably qualified individual consultants to submit Expressions of Interest for the contract “National Project Coordinator ” (the Services).
TERMS OF REFERENCE

NATIONAL PROJECT COORDINATOR FOR THE R-S (REDUCE, REUSE, RECYCLE) FOR

CLIMATE RESILIENCE WASTEWATER SYSTEMS IN BARBADOS (3R CREWS) PROJECT

I. PROJECT SUMMARY

Country: Barbados

Donor: Green Climate Fund (GCF)

Project Name: The R-s (Reduce, Reuse, Recycle) for Climate

Resilience Wastewater Systems in Barbados (3RCReWS) project

Contract Title: National Project Coordinator

Contract #: Contract #5/2023/GCF/Barbados/CCCCC

Number of Positions: 1

Type of contract: Individual Consultant

Estimated Start Date: March 2023

Contract duration: 12 Months- Renewal upon satisfactory performance

Main duty station: Barbados

Budget: USD$72, 000.00

Deadline for Submission: on or before 2:00pm (GMT-6), Friday, 24th February

2023

II. BACKGROUND

The Caribbean Community Climate Change Centre (CCCCC) was

established by an Agreement signed in February 2002 and was officially opened

in August 2005. Membership is opened to all Member States and Associated

Member States of the Caribbean Community (CARICOM) on an optional basis.

In 2013, the Centre was registered with the United Nations under Article 102 of

the Charter of the United Nations and designated as a Centre of Excellence by

the United Nations Institute for Training and Research (UNITAR). Its staff comprises

a cadre of highly qualified professionals.

The CCCCC has the mandate to coordinate the Caribbean Community-s

(CARICOM) response to climate change as well as provide climate changerelated policy advice and guidance to CARICOM Member States. As part of its

effort to continuously execute its mandate, the CCCCC was accredited on July

9, 2015, as a regional implementing entity by the Board of the Green Climate

Fund (GCF), a key multilateral financing mechanism to support climate action

in developing countries. As a regional direct access entity, the Centre has the

mechanism, which includes the Regional Framework for Achieving

Development Resilient to Climate Change and its Implementation Plan, to

coordinate climate action in the region. Utilizing a bottom-up approach, the

aim is to develop bankable projects, both national and regional, consistent with

national priorities, the Regional Framework, GCF-s strategic results area, and

investment criteria and the Sustainable Development Goals.

This consultancy is related to the implementation of the Funded Activity

Agreement (FAA) signed on October 21, 2022, between the Caribbean

Community Climate Change Centre and the Green Climate Fund (GCF)

relevant to the project titled, The R-s (Reduce, Reuse, Recycle) for Climate

Resilience Wastewater Systems in Barbados (3R-CReWS).

This project was developed through a collaboration between the Government

of Barbados, Barbados Water Authority (BWA) and the CCCCC whereby a

Subsidiary Agreement was signed between the BWA and the CCCCC for the

implementation of the project. The BWA is the entity in Barbados charged with

supplying the island with potable water as well as the provision of wastewater

treatment and disposal services to the sewered areas of Bridgetown and the

South Coast. The BWA is also responsible for the monitoring, assessment, control,

and protection of the water resources in the public-s interest

Expanding on the above, the goal of the 3R-CReWS project is to facilitate the

enhancement of the health, wellbeing, and productivity of Barbadians using

carbon neutral and climate resilient water and energy management

technologies and strategies that ensure water is protected, managed,

recycled, reused, and conserved.

The main objectives of the project are to:

1. Increase knowledge of wastewater generation including sources of

wastewater and the quantity and quality impacts, as well optimize

treatment and minimize energy consumption and associated GHG

emissions.

2. Build resilience into Barbados- wastewater management systems, which

results in increased water availability, production, distribution, and access,

thereby improving the community-s resilience health and wellbeing, and

water and food security.

3. Produce a treated wastewater effluent quality so that it can be reused for

agricultural purposes, reducing stress on diminishing groundwater

resources and potable water supplies as a result of climate change.

4. Enable the use of reclaimed water for aquifer recharge thereby reducing

saline intrusion and contamination of ground water resources while

enhancing water security, particularly during periods of drought for

Barbados.

5. Reduce GHG emissions, increase self-sufficiency, contribute to the

electrical grid and contribute to the frequency stabilization of the

electricity grid and act as power shortfall filler.

6. Increase supply of locally sourced renewable energy that allows for a

long-term source of revenue through a feed-in tariffs program.

7. provide a standard and formal guidance to regulate and promote the

use of reclaimed water and obtain greater by-in from stakeholders.

8. Build capacity and re-train BWA staff, including the private sector, to

conduct preventive maintenance and adopt climate-risk related

adaptation strategies to increase the wastewater collection and

treatment systems resiliency; and

9. Promote and demonstrate actions that encourage all water users in

Barbados, including tourists, to conserve and efficiently use water

resources.

10. Strengthens the enabling environment and, strengthening buy-in,

ownership and leadership in the private sector for the adoption of

wastewater technologies and reuse options and having nation-wide

public education and awareness on the nexus between climate change

and water availability, wastewater as a resource, wastewater treatment

and reuse options and promoting transparency and lessons emerging

from this project

Outcomes 1 and 2 of the 3R-CReWS project are the largest, in terms of budget,

as they are focused on infrastructure works and transfer of technology.

Specifically, Outcome 1 aims to achieve a climate resilient pathway through the

upgrade of the Bridgetown Sewage Treatment Plant (BSTP) to a tertiary treatment

system and the installation of wastewater treatment systems in two Zone A

locations in Barbados to harness reclaimed water, which will be utilized for aquifer

recharge and agricultural irrigation. This will be achieved through the installation

of a 9km pipeline that will supply reclaimed water to support irrigation

developments in the Codrington-Neils-Lears-Salters-Constant-Valley, which will

benefit 155 farmers on 235 Hectares and recharge wells (injections wells) for

replenishing the aquifer. This water reclamation and reuse process will be

complemented with the installation of decision support tools and infrastructure

that are critical for resilient building.

Outcome 2, which spans the installation of renewable energy PV systems,

automated controls such as variable frequency drives (VFDs) and a sludge

dewatering system, will contribute to the achievement of a low-emission

pathway.

Outcomes 3 and 4 are “soft” developmental results that primarily aim to create

an enabling environment for achieving a paradigm shift in the approaches to the

management of water resources, specifically wastewater, and thereby

promoting water security in the face of a changing climate. Specifically,

Outcome 3 is targeting the enhancement of capacities and capabilities, primarily

at the BWA, for managing, monitoring, and operating the upgraded BSTP through

the development of customized trainings, updating the Standard Operating

Procedures (SOPs) and Operational Manual and implementing a risk

management framework. Outcome 4 further strengthens the enabling

environment through a legislative review, strengthening buy-in, ownership and

leadership in the private sector for the adoption of wastewater technologies and

reuse options and having nation-wide public education and awareness on the

nexus between climate change and water availability, wastewater as a resource,

wastewater treatment and reuse options and promoting transparency and

lessons emerging from this project.

The CCCCC project components will be executed by a Project Management

Office (PMO) whilst those components under BWA will be executed under the

management of the BWA Project Management Office (PMO), through a

dedicated Project Team. More specifically, the CCCCC PMO will comprise of a

Project Manager, a National Project Coordinator, a Project Engineer, a

Procurement Officer, a Finance Officer and two (2) Administrative Officers that

will work closely with BWA-s Project Management Office. In addition, the Project

will be monitored by a Project Steering Committee comprising key stakeholders.

It is against this background that the CCCCC is seeking to contract a National

Project Coordinator (NPC) to spearhead the implementation of the 3R-CReWS

project in Barbados.

III. OBJECTIVE

The main objective of positionis to support the CCCCC in the effective and efficient

coordination of the 3R-CReWS in Barbados. The project coordinator will support the

CCCCC-s project manager in the implementation, monitoring, evaluation, and

reporting of the 3R-CReWS project. Additionally, the project coordinator will also

support the Barbados Water Authority-s efforts in Barbados to ensure that the

counterpart-financing activities are implemented as set out in the signed FAA.

IV. DUTIES AND RESPONSIBILITIES

The National Project Coordinator-s duties and responsibilities will include but not

be limited to the following:

a) Managing and overseeing the day-to-day activities of the CCCCC-s

Project Team stationed in Barbados. Inclusive of these duties, the NPC will

report to the CCCCC-s Project Manager for the Project, including

implementation activities occurring in Barbados.

b) Liaising and working closely with personnel of the CCCCC based at the

head office in Belize assigned with the responsibility for the

implementation, procurement, monitoring, evaluation, and

financial/accounting activities of the Project.

c) Ensuring the timely implementation of GCF funded project activities and

arranging for any national coordination and public consultations as

required.

d) Establish and/or maintain sound working relationships with government

agencies, non-governmental organizations, local communities, and

representatives of most affected sectors to maximize effectiveness of the

project.

e) Participate and play an active role in the coordination of networking

activities such as meetings, workshops, and stakeholder meetings,

webinars, etc.

f) Drafting Terms of References, technical specifications, and scope of

services for the procurement of consultancies, goods and works associated

with the GCF funded activities and managing the performance of service

providers.

g) Supporting the delivery of quality project outputs and deliverables.

h) Manage consultants/suppliers, monitor progress of deliverables under the

contracts and provide feedback, as necessary. Additionally, support to the

processing of payments to service providers once approved.

i) Preparation of annual and quarterly work plans, including budgets, monthly

summaries, quarterly and annual progress reports, that inter alia highlight

achievements, issues that could affect the Project and recommendations

for resolution.

j) Ensure that project activities are undertaken on time and within approved

budgets and other tolerances as outlined in the yearly/quarterly work plans.

k) Managing and monitoring the project risks initially identified and

progressively provide management updates and submit new risks if any

to the Project Steering Committee for consideration and decision on

possible actions if required. The NPC will update the status of these risks by

maintaining the project risks log and recording lessons learnt.

l) Supporting the Centre-s preparation of requests for disbursement to the

GCF, through advance of funds, direct payments, or reimbursement.

m) Overseeing the implementation of the Project activities implemented by

Barbados Water Authority (BWA) and financed through co-financing as per

FAA.

n) Assisting the Centre's Project Manager in monitoring BWA-s compliance

with its obligations under the Subsidiary Agreement.

o) Preparing and delivering presentations on the project as deemed

necessary.

p) Coordinating meetings of the Project Steering Committee, ensuring the

recording of Minutes and implementation of decisions

q) Work closely with the Project Coordinator of the WSRN project on project

complementarities.

r) Providing support to the Centre on the development of complementary

projects to support Barbados' climate resilience efforts.

V. CONDITIONS PRECEDENT FOR SECOND DISBURSEMENT

It is the NPC responsibility to ensure that all the conditions set out in the FAA

prior to request of second disbursement are met. These include the following:

a) Delivery and approval of the Operations Manual detailing the

implementation of the project.

b) Environmental and Social assessments and management plans for the

following project aspects:

I. Reclaimed water pipeline network

II. Cluster sewage collection and treatment plant

III. Photovoltaic system

IV. Reverse Osmosis and brine disposal system

V. Upgrade of the Sewage treatment plant

b) Detailed land ownership and occupancy surveys for all proposed facility

sites, right of ways, permanent and temporary easement of facilities,

including temporary facilities used during construction phase.

c) Land acquisition and resettlement plan in the content, format and

process as prescribed in the ESSS 5 on land acquisition and involuntary

settlement (if applicable).

d) Baseline study to assess the baseline, midterm, and final target for cobenefit indicators.

VI. REPORTING

The position will be commissioned by the Centre who is the Contracting Authority

for the purpose of the assignment. The National Project Coordinator will report

directly to the Project Manager assigned to this project in the PDMU, or any person

delegated to supervise his/her day-to-day activities.

VII. LOCATION OF ASSIGNMENT

The National Project Coordinator will be stationed in Barbados at the offices of

the Barbados Water Authority (BWA). The initial contract duration is for one (1)

year with a probationary period of three (3) months, and subject to extension,

contingent on performance and availability of funding.

VIII. PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS

• Project activities implemented effectively and efficiently as per approved

work program and budget.

• Quality of outputs delivered including monthly progress reports, technical

documents, workshops, and workshop reports amongst others.

• Conditions precedent to second disbursement are met satisfactorily.

• Material provided to support monitoring, learning, adaptive feedback,

evaluation, and risk identification and mitigation (including monthly reports,

strategic documents, and recommendations)

• Feedback from the Government of Barbados, Barbados Water Authority,

the Project Steering Committee, and stakeholders.

IX. PAYMENT

Payment will be made in monthly instalments upon the submission and

acceptance of a monthly project highlight report and Invoice.

X. QUALIFICATIONS AND EXPERIENCE

The National Project Coordinator is required to possess the minimum

competency requirements listed hereunder and should describe in detail in the

CV, experience in the successful completion of similar engagements, relevant to

the scope of the consultancy.

Minimum Qualifications Requirements: A post-graduate degree in

Environmental Engineering, Hydraulic Engineering, Civil Engineering, Structural

Engineering or a related discipline.

Specific Experience:

• Minimum of 5 years- experience in the field of engineering.

• Minimum of 5 years' proven experience in project cycle management

with a focus on Climate Resilient Infrastructure Natural Resource

Management and/ or Water Resource management and/or any

engineering similar in scope and size.

• Minimum of 5 years- experience in client and stakeholder management

and coordination.

• Proven experience working with the water sector in Barbados and/or in

the Caribbean and Latin American region especially in relation to matters

such as: technical requirements, necessary permits, and procedures for

connection, etc.

General Experience:

• Proven expertise and in-depth knowledge of water management, water

sanitation, sustainable energy and climate change policies and practices

in the Latin America and the Caribbean context.

• Proven ability to generate and sustain ongoing consultation and

meaningful participatory processes with a wide cross section of

stakeholders throughout the duration of the period of employment.

• Proven experience and knowledge of non-revenue water standards and

academia-industry cooperation.

• Demonstrated record of engagement (coordination and working) with

national/regional counterparts (including government officials at national

and state level and the private sector), partners or donors. Experience

within Barbados will be considered an asset.

XI. EVALUATION CRITERIA

Responsive candidates will be evaluated as per the evaluation criteria below:

DESCRIPTION WEIGHT

A QUALIFICATIONS

A1 A post-graduate degree in Environmental

Engineering, Hydraulic Engineering, Civil Engineering,

Structural Engineering or a related discipline.

20

B SPECIFIC EXPERIENCE REQUIRED

B1 Minimum of 5 years- experience in the field of engineering. 15

B2 Minimum of 5 years' proven experience in project cycle

management with a focus on Climate Resilient

Infrastructure, Natural Resource Management and/ or

Water Resource management and/or any engineering

similar in scope and size.

15

B3 Minimum of 5 years- experience in client and stakeholder

management and coordination.

15

B4 Proven experience working with the water sector in

Barbados and/or in the Caribbean and Latin American

region especially in relation to matters such as: technical

requirements, necessary permits, and procedures for

connection, etc.

10

C GENERAL EXPERIENCE REQUIRED

C1 Proven expertise and in-depth knowledge of water

management, water sanitation, sustainable energy and

climate change policies and practices in the Latin

America and the Caribbean context.

10

C2 Proven ability to generate and sustain ongoing

consultation and meaningful participatory processes with

a wide cross section of stakeholders throughout the

duration of the period of employment.

10

C3 Proven experience and knowledge of non-revenue water

standards and academia-industry cooperation.

5

C4 Demonstrated record of engagement (coordination and

working) with national/regional counterparts (including

government officials at national and state level and the

private sector), partners or donors. Experience within

Barbados will be considered an asset.

5

TOTAL 100

TELEPHONE INTERVIEW (or equivalent)

The evaluation committee may interview the experts short-listed, after having

written provisional conclusions, but before concluding the technical evaluation.

The interview shall be conducted by telephone or other electronic media and

the date and time of these interviews will be confirmed or notified to the

consultant at least 5 days in advance. If a consultant is unable to participate in

an interview by force majeure, a mutually convenient alternative date and time

is arranged with the tenderer. If the consultant is unable to participate in this

second scheduled time, he/she will be eliminated from the evaluation process.

XII. Application Submission Procedure

Suitably qualified Individual Consultants are invited to submit an Expression of

Interest which should include the following application documents:

• Letter of motivation outlining motivation and how your experience, skills,

qualifications, and professional networks fit with the required job

description.

• Curriculum vitae or resume with full details of experience, achievements

and qualification.

• Contact details of three (3) professional references.

The Centre-s electronic-procurement system shall be used to manage the

submission, withdrawal, substitution, or modification of EOI-s.

Consultants must first register by creating a Username, profile and password

before accessing the bid submission form at the URL:

www.caribbeanclimate.bz/bid-submission.

1. Prior to EOI Submission, Consultants will be required to complete the

submission form with fields that include:

i. Name of Consultant (Company):

ii. Contract Reference:

iii. Contract Title:

iv. Name and Email address of uploader

2. Consultants must upload one (1) password protected PDF files for the EOI.

An automatic receipt time stamped email will be sent to the uploader-s

email account as a receipt and proof of submission. Each submission will

be given a confirmation number.

3. Submissions of EOIs

(i) EOI should be addressed to Colin Young (PhD), Executive Director,

Caribbean Community Climate Change Centre

(ii) EOI-s must be uploaded as files to

http://www.caribbeanclimate.bz/bidsubmission/.

(iii)The subject matter of the submission must read: “National Project

Coordinator”

(iv) EOI-s must be secured with a password. Such password must be

emailed to [email protected] no later than 15 minutes

prior to the deadline for bid submission. The subject matter for email

containing password must read “National Project Coordinator”

(Consultant-s Name).

Requests for Clarification: email: [email protected] Attention:

Ms. Andrea Tillett, Procurement Officer. Requests for clarification should be

received by the Centre no later than: Tuesday, 14th February 2023. Consultants

are advised that the responses to the requests for clarification will be only

posted on the Centre-s Webpage

at: https://www.caribbeanclimate.bz/blog/category/opportunities/procurement2/procurement/

The deadline for the submission of EOI-s is on or before 2:00pm (GMT-6), Friday,

24th February 2023.

The Caribbean Community Climate Change Centre reserves the right to accept

or reject any submission and to annul the process and reject all submissions at

any time prior to the contract signature without thereby incurring any liability to

consultants.

Documents

 Tender Notice