The R-s (Reduce, Reuse, Recycle) for Climate Tender - 79505989

Procurement Summary

Country: Barbados

Summary: The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados (3R-CReWS) project

Deadline: 02 Mar 2023

Posting Date: 27 Feb 2023

Other Information

Notice Type: Tender

TOT Ref.No.: 79505989

Document Ref. No.:

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

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Tender Details

Tenders are invited for The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados (3R-CReWS) project.
TERMS OF REFERENCE

PROJECT ENGINEER FOR THE R-S (REDUCE, REUSE, RECYCLE) FOR

CLIMATE RESILIENCE WASTEWATER SYSTEMS IN BARBADOS (3R CREWS) PROJECT

I. PROJECT SUMMARY

Country: Barbados

Donor: Green Climate Fund (GCF)

Project Name: The R-s (Reduce, Reuse, Recycle) for Climate

Resilience Wastewater Systems in Barbados (3RCReWS) project

Contract Title: Project Engineer

Contract #: Contract #6/2023/GCF/Barbados/CCCCC

Number of Positions: 1

Type of contract: Individual Consultant

Estimated Start Date: February 2023

Contract duration: 12 Months- Renewal upon satisfactory performance

Main duty station: Barbados

Budget: USD$48, 000.00

Deadline for Submission: on or before 2:00pm (GMT-6), Thursday, 16th

February 2023

II. BACKGROUND

The Caribbean Community Climate Change Centre (“CCCCC”) was

established by an Agreement signed in February 2002 and was officially opened

in August 2005. Membership is open to all Member States and Associated

Member States of the Caribbean Community (CARICOM) on an optional basis.

In 2013, the Centre was registered with the United Nations under Article 102 of

the Charter of the United Nations and designated as a Centre of Excellence by

the United Nations Institute for Training and Research (UNITAR). Its staff comprises

a cadre of highly qualified professionals.

The CCCCC has the mandate to coordinate the Caribbean Community-s

(CARICOM) response to climate change as well as provide climate changerelated policy advice and guidance to CARICOM Member States. As part of its

effort to continuously execute its mandate, the CCCCC was accredited on July

9, 2015, as a regional implementing entity by the Board of the Green Climate

Fund (GCF), a key multilateral financing mechanism to support climate action

in developing countries. As a regional direct access entity, the Centre has the

mechanism, which includes the Regional Framework for Achieving

Development Resilient to Climate Change and its Implementation Plan, to

coordinate climate action in the region. Utilizing a bottom-up approach, the

aim is to develop bankable projects, both national and regional, consistent with

national priorities, the Regional Framework, GCF-s strategic results area, and

investment criteria and the Sustainable Development Goals.

This consultancy is related to the implementation of the Funded Activity

Agreement (FAA) signed on October 21, 2022 between the Caribbean

Community Climate Change Centre and the Green Climate Fund (GCF)

relevant to the project titled, The R-s (Reduce, Reuse, Recycle) for Climate

Resilience Wastewater Systems in Barbados (3R-CReWS).

This project was developed through a collaboration between the Government

of Barbados, Barbados Water Authority (BWA) and the CCCCC whereby a

Subsidiary Agreement was signed between the BWA and the CCCCC for the

implementation of the project. The BWA is the entity in Barbados charged with

supplying the island with potable water as well as the provision of wastewater

treatment and disposal services to the sewered areas of Bridgetown and the

South Coast. The BWA is also responsible for the monitoring, assessment, control,

and protection of the water resources in the public-s interest

Expanding on the above, the goal of the 3R-CReWS project is to facilitate the

enhancement of the health, wellbeing, and productivity of Barbadians using

carbon neutral and climate resilient water and energy management

technologies and strategies that ensure water is protected, managed,

recycled, reused, and conserved.

The main objectives of the project are to:

1. Increase knowledge of wastewater generation including sources of

wastewater and the quantity and quality impacts, as well optimize

treatment and minimize energy consumption and associated GHG

emissions.

2. Build resilience into Barbados- wastewater management systems, which

results in increased water availability, production, distribution, and access,

thereby improving the community-s resilience health and wellbeing, and

water and food security.

3. Produce a treated wastewater effluent quality so that it can be reused for

agricultural purposes, reducing stress on diminishing groundwater

resources and potable water supplies as a result of climate change.

4. Enable the use of reclaimed water for aquifer recharge thereby reducing

saline intrusion and contamination of ground water resources while

enhancing water security, particularly during periods of drought for

Barbados.

5. Reduce GHG emissions, increase self-sufficiency, contribute to the

electrical grid and contribute to the frequency stabilization of the

electricity grid and act as power shortfall filler.

6. Increase supply of locally sourced renewable energy that allows for a

long-term source of revenue through a feed-in tariffs program.

7. Provide a standard and formal guidance to regulate and promote the

use of reclaimed water and obtain greater by-in from stakeholders.

8. Build capacity and re-train BWA staff, including the private sector, to

conduct preventive maintenance and adopt climate-risk related

adaptation strategies to increase the wastewater collection and

treatment systems resiliency; and

9. Promote and demonstrate actions that encourage all water users in

Barbados, including tourists, to conserve and efficiently use water

resources.

10. Strengthens the enabling environment and, strengthening buy-in,

ownership and leadership in the private sector for the adoption of

wastewater technologies and reuse options and having nation-wide

public education and awareness on the nexus between climate change

and water availability, wastewater as a resource, wastewater treatment

and reuse options and promoting transparency and lessons emerging

from this project

Outcomes 1 and 2 of the 3R CReWS project are the largest, in terms of budget, as

they are focused on infrastructure works and transfer of technology. Specifically,

Outcome 1 aims to achieve a climate resilient pathway through the upgrade of

the Bridgetown Sewage Treatment Plant (BSTP) to a tertiary treatment system and

the installation of wastewater treatment systems in two Zone A locations in

Barbados to harness reclaimed water, which will be utilized for aquifer recharge

and agricultural irrigation. This will be achieved through the installation of a 9km

pipeline that will supply reclaimed water to support irrigation developments in the

Codrington-Neils-Lears-Salters-Constant-Valley, which will benefit 155 farmers on

235 Hectares and recharge wells (injections wells) for replenishing the aquifer. This

water reclamation and reuse process will be complemented with the installation

of decision support tools and infrastructure that are critical for resilient building.

Outcome 2, which spans the installation of renewable energy PV systems,

automated controls such as variable frequency drives (VFDs) and a sludge

dewatering system, will contribute to the achievement of a low-emission

pathway.

Outcomes 3 and 4 are “soft” developmental results that primarily aim to create

an enabling environment for achieving a paradigm shift in the approaches to the

management of water resources, specifically wastewater, and thereby

promoting water security in the face of a changing climate. Specifically,

Outcome 3 is targeting the enhancement of capacities and capabilities, primarily

at the BWA, for managing, monitoring, and operating the upgraded BSTP through

the development of customized trainings, updating the Standard Operating

Procedures (SOPs) and Operational Manual and implementing a risk

management framework. Outcome 4 further strengthens the enabling

environment through a legislative review, strengthening buy-in, ownership and

leadership in the private sector for the adoption of wastewater technologies and

reuse options and having nation-wide public education and awareness on the

nexus between climate change and water availability, wastewater as a resource,

wastewater treatment and reuse options and promoting transparency and

lessons emerging from this project.

It is against this background that the CCCCC is seeking to contract a Project

Engineer to assist with the implementation of the 3R-CReWS project in Barbados

III. OBJECTIVE

The main objective of Project Engineer is to support the CCCCC-s Project

Management Team stationed in Barbados in the implementation and reporting

of all engineering activities of the 3R-CReWS Project especially those related with

component 1 and component 2 of the project. This position will be financed

under the 3R-CReWS Barbados Project and aims to ensure that the Project will be

implemented as approved by the GCF. The Project Engineer will also support the

Barbados Water Authority-s (BWA-s) efforts in Barbados to ensure that the

counterpart-financing activities are implemented as set out in the 3R-CReWS

Funded Activity Agreement. This position requires the following:

a) Working closely with the National Project Coordinator and Project Team to

assist in the preparation of project documents required for reporting to both

the CCCCC-s and GCF.

b) Providing technical input through the development of Technical

Specification and Terms of References for the procurement of services,

goods and works.

c) Supervising the Design and Works of all project activities especially those

related to the upgrade of the existing conventional activated sludge (CAS)

biological treatment process at the Bridgetown Sewage Treatment Plant

and the on-site laboratory to ensure compliance with Technical Design.

d) Supporting the implementation of the Project activities implemented by

Barbados Water Authority (BWA) and financed through co-financing.

e) Providing technical input and training guidance for conferences relating to

all aspects of the Project.

f) Any other related duties as may be assigned from time to time by the

National Project Coordinator or designee of the 3R-CReWS Project Team.

IV. DUTIES AND RESPONSIBILITIES

The Project Engineer will include but not be limited to the following:

a) Monitoring and reporting on the technical aspects of the Project.

b) Preparation of monitoring and control and performance reports per

project management best practices.

c) Provide technical input through the development of Technical

Specifications and Terms of References for the procurement of services,

goods and works especially as it relates to Outcome 1 and 2 of the 3RCReWS project.

d) Review and provide detailed feedback on all project deliverables

especially as it relates to Outcome 3 and 4 of the project.

e) Participate in the preparation and review of contract tenders for the

project.

f) Analyze maps, schematic drawings, blueprints, and other topographical

or geologic data to plan and monitor the execution of the project.

g) Produce detailed technical notes and specifications describing the types

and quantity of materials and equipment to be used, manner of

construction and the general conditions under which each component of

the project is to be constructed.

h) Produce detailed Bill of Quantities, cost estimates including a summary

sheet indicating the unit prices of construction materials, labor rates and

equipment purchases or rentals.

i) Provide technical input to all project deliverables specifically the Standard

Operating Procedures and Operational Manual, Risk Management

Framework and the Strategic Plan for the installation of the RO.

j) Meet with the contractors and stakeholders concerning the Project, and

engineering regulations, standards, or policies.

k) Supervise and Report on the activities of the consulting and construction

teams.

l) Inspect project sites to monitor progress and ensure conformance to

contract documents

m) Collaborating with consulting firms/engineers to ensure efficient resolution

of issues and manage technical requirements to ensure the 3R CReWS

Project needs are met.

n) Manage and report on project issues, budgets, quality control and

schedules.

o) Prepare and present engineering reports as required.

p) Undertake any additional project-related duties as may be required for

the successful completion of the Project.

V. EXPECTED DELIVERABLES

It is expected that the project engineer will provide the following deliverables

1. Technical Input notes and specifications to contribute to the bidding

Documents for the Consulting Services to Design and Supervise the

upgrade the existing conventional activated sludge (CAS) biological

treatment process at the Bridgetown Sewage Treatment Plant and onsite laboratory. (M1)

2. Technical input notes and specifications on the procurement and

Installation of reverse osmosis (RO) membrane filtration systems to

reduce the total dissolved solids concentration of the reclaimed water

produced at the BSTP

3. Scope of works for engineer to Install a grid-tied Photovoltaic (PV)

Renewable Energy Systems and Install sludge dewatering equipment

to improve energy efficiency

4. Technical input to the updated Standard Operating Procedures

(SOP) and Operational Manual that addresses the requirements of

the upgrades, preventative maintenance, operator safety, and

environmental monitoring

5. Technical input to the risk management framework to support the

sustainable management of BWA-s operations.

6. Technical Input on the strategic plan for the installation of water

treatment facilities along the west coast corridor.

7. Technical inputs into the Annual Progress Report

8. Monthly progress reports

VI. REPORTING

The position will be commissioned by the Centre who is the Contracting Authority

for the purpose of the assignment. The Project Engineer will report directly to the

Centre for contractual purposes. The Centre will constitute a project core team

to provide additional technical advice and inputs, overall coordination and

oversight for this assignment. The Project Engineer will liaise with staff assigned to

provide support under this Project via the National Project Coordinator to whom

he/she will report. Changes in the TORs can be made subject to and only after

written mutual agreement between the Project Engineer and the Centre in

consultation with the National Project Coordinator.

VII. LOCATION OF ASSIGNMENT

The Project Engineer will be stationed in Barbados at the offices of the Barbados

Water Authority (BWA). The initial contract duration is for one (1) year with a

probationary period of three (3) months, and subject to extension, contingent on

performance and availability of funding.

VIII. PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS

• Project activities implemented effectively and efficiently as per approved

work program and budget.

• Quality of outputs delivered including monthly progress reports, technical

documents, workshops, and workshop reports amongst others.

• Material provided to support monitoring, learning, adaptive feedback,

evaluation, and risk identification and mitigation (including monthly reports,

strategic documents, and recommendations)

• Feedback from the Government of Barbados, Barbados Water Authority,

the Project Steering Committee, and stakeholders.

IX. PAYMENT

Payment will be made in monthly instalments upon the submission and

acceptance of a monthly project highlight report and Invoice.

X. QUALIFICATIONS AND EXPERIENCE

The National Project Coordinator is required to possess the minimum

competency requirements listed hereunder and should describe in detail in the

CV, experience in the successful completion of similar engagements, relevant to

the scope of the consultancy.

Minimum Qualifications Requirements: A Master-s degree in an

Engineering discipline such as Civil engineering, Structural engineering, Hydraulic

engineering, and/or Environmental engineering.

Specific Experience:

• Minimum of 5 years- relevant experience in construction management,

design, or supervision.

• Minimum of 5 years' proven experience in engineering with a focus on

climate resilient infrastructure or water engineering.

• Proven experience working with the water sector in Barbados and/or in the

Caribbean and Latin American region especially in relation to matters such

as: technical requirements, necessary permits, and procedures for

connection, etc.

General Experience:

• Proven experience working in engineering projects on areas of water

management, water sanitation, hydraulics, sustainable energy and/or

climate change.

• Proven experience in the development of bidding documents such as

Scope of Works, Technical Specifications, and Bill of Quantities.

• Knowledge of applicable codes, policies, standards, and best practices

within the local industry.

• Proficiency in AutoCAD, ARCGIS, Solidworks, Solar Advisor Model (SAM),

Long-range Energy Alternatives Planning System (LEAP), Hybrid

Optimization Model for Multiple Energy Resources (HOMER) or similar

applications and Microsoft Office Applications.

• Demonstrated record of engagement (coordination and working) with

national/regional counterparts (including government officials at national

and state level and the private sector), partners or donors. Experience

within Barbados will be considered an asset.

XI. EVALUATION CRITERIA

Responsive candidates will be evaluated as per the evaluation criteria below:

DESCRIPTION WEIGHT

A QUALIFICATIONS

A1 A Master-s degree in an Engineering discipline such as Civil

engineering, Structural engineering, Hydraulic engineering,

and/or Environmental engineering.

15

B SPECIFIC EXPERIENCE REQUIRED

B1 Minimum of 5 years- relevant experience in construction

management, design, or supervision.

15

B2 Minimum of 5 years' proven experience in engineering with a

focus on climate resilient infrastructure or water engineering

15

B3 Proven experience working with the water sector in

Barbados and/or in the Caribbean and Latin American

region especially in relation to matters such as: technical

requirements, necessary permits, and procedures for

connection, etc.

10

C GENERAL EXPERIENCE REQUIRED

C1 Proven experience working in engineering projects on areas

of water management, water sanitation, hydraulics,

sustainable energy and/or climate change.

10

C3 Proven experience in the development of bidding

documents such as Scope of Works, Technical Specifications,

and Bill of Quantities.

10

C4 Knowledge of applicable codes, policies, standards, and

best practices within the local industry

10

C5 Proficiency in AutoCAD, ARCGIS, Solidworks, Solar Advisor

Model (SAM), Long-range Energy Alternatives Planning

System (LEAP), Hybrid Optimization Model for Multiple Energy

Resources (HOMER) or similar applications and Microsoft

Office Applications.

10

C6 Demonstrated record of engagement (coordination and

working) with national/regional counterparts (including

government officials at national and state level and the

private sector), partners or donors. Experience within

Barbados will be considered an asset.

5

TOTAL 100

TELEPHONE INTERVIEW (or equivalent)

The evaluation committee may interview the experts short-listed, after having

written provisional conclusions, but before concluding the technical evaluation.

The interview shall be conducted by telephone or other electronic media and

the date and time of these interviews will be confirmed or notified to the

consultant at least 5 days in advance. If a consultant is unable to participate in

an interview by force majeure, a mutually convenient alternative date and time

is arranged with the tenderer. If the consultant is unable to participate in this

second scheduled time, he/she will be eliminated from the evaluation process.

XII. Application Submission Procedure

Suitably qualified Individual Consultants are invited to submit an Expression of

Interest which should include the following application documents:

• Letter of motivation outlining motivation and how your experience, skills,

qualifications, and professional networks fit with the required job

description.

• Curriculum vitae or resume with full details of experience, achievements

and qualification.

• Contact details of three (3) professional references.

The Centre-s electronic-procurement system shall be used to manage the

submission, withdrawal, substitution, or modification of EOI-s.

Consultants must first register by creating a Username, profile and password

before accessing the bid submission form at the URL:

www.caribbeanclimate.bz/bid-submission.

1. Prior to EOI Submission, Consultants will be required to complete the

submission form with fields that include:

i. Name of Consultant (Company):

ii. Contract Reference:

iii. Contract Title:

iv. Name and Email address of uploader

2. Consultants must upload one (1) password protected PDF files for the EOI.

An automatic receipt time stamped email will be sent to the uploader-s

email account as a receipt and proof of submission. Each submission will

be given a confirmation number.

3. Submissions of EOIs

(i) EOI should be addressed to Colin Young (PhD), Executive Director,

Caribbean Community Climate Change Centre

(ii) EOI-s must be uploaded as files to

http://www.caribbeanclimate.bz/bidsubmission/.

(iii)The subject matter of the submission must read: “Project Engineer”

(iv) EOI-s must be secured with a password. Such password must be

emailed to [email protected] no later than 15 minutes

prior to the deadline for bid submission. The subject matter for email

containing password must read “Project Engineer ” (Consultant-s

Name).

Requests for Clarification: email: [email protected] Attention:

Ms. Andrea Tillett, Procurement Officer. Requests for clarification should be

received by the Centre no later than: Tuesday, 7th February 2023. Consultants

are advised that the responses to the requests for clarification will be only

posted on the Centre-s Webpage

at: https://www.caribbeanclimate.bz/blog/category/opportunities/procurement2/procurement/

The deadline for the submission of EOI-s is on or before 2:00pm (GMT-6),

Thursday, 16th February 2023.

The Caribbean Community Climate Change Centre reserves the right to accept

or reject any submission and to annul the process and reject all submissions at

any time prior to the contract signature without thereby incurring any liability to

consultants.

Documents

 Tender Notice