Supply, Installation and Configuration of HPE Tender - 52863833

Procurement Summary

Country: Kenya

Summary: Supply, Installation and Configuration of HPE Servers

Deadline: 10 May 2021

Posting Date: 06 May 2021

Other Information

Notice Type: Tender

TOT Ref.No.: 52863833

Document Ref. No.: AMREF/27/04/2021/005

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

48820000 - Servers

Purchaser's Detail

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Address: Login to see tender_details

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Tender Details

Tenders are invited for Supply, Installation and Configuration of HPE Servers for Amref Health Africa.
RESTRICTED TENDER NOTICEFOR SUPPLY OF HPE SERVERS
SUPPLY, INSTALLATION AND CONFIGURATION OF HPE SERVERS FOR AMREF HEALTH AFRICA.
TENDER No. AMREF/27/04/2021/005
TABLE OF CONTENTS
SECTION 1: Invitation to Tender
SECTION 2: Instructions to Tenderers
SECTION 3: Condition of Tender
SECTION 4: Confidential Business Questionnaire
SECTION 1 Invitation to Tender

1. Amref Health Africa invites sealed bids from eligible candidates for supply, installation and

configuration of HPE Servers.

Make and Model Specification for each Server Number

of servers

1 HPE ProLiant

DL385 Gen10

HPE ProLiant DL385 Gen10 8SFF CTO Mod-X Small Form Factor

AMD EPYC 7302 (3.0GHZ/16-Core/155W) FIO Processor Kit (2

processsors per server)

384 GB (32GBx12) Dual Rack

300GB x 3 SAS 12G Enterprise 10K SFF

HPE 9.5mm SATA DVD-RW Optical Drive

HPE SN1100Q 16Gb Dual Port Fibre Channel Host Bus Adapter

HPE 96W Smart Storage Lithium-ion Battery with 145mm cable kit

HPE Smart Array p408i-a SR Gen10 (8 internal Lanes/2GB Cache)

12G SAS Modular Controller

HPE Ethernet 1Gb 4-port FLR-T 1350-T4V2 Adapter

HPE 800W FlexSlot Platinum Hot Plug Low Halogen Power Supply

Kit (2 per server)

HPE 2U Small Form Factor Easy Install Rail Kit

HPE iLO Advanced Electronic License with 3yrs Support on iLO

Licensed Features

HPE 3Y Foundation Care NBD SVC

3 years warranty (3-3-3)

HPE Proliant DL385 Gen10 Support

2 x Multi Mode LC-LC Fiber Patch cable (5 Meters)

4 x Siemons CAT 6 Ethernet Patch cable (3 Meters)

4

2

Setup, Installation and Configuration of the servers 4

Page 4 of 22

2. Complete sets of tender documents can be downloaded by eligible bidders from Amref Health

Africa website; http://amref.org/tenders/

3. Completed tender documents for preliminary and technical requirements are to be enclosed in

a plain envelope marked with the tender reference number, lot number and tender name (The

financial bid should be in a separate envelope marked with the tender reference

number, lot number and tender name. The financial bid will only be opened for those

bidders who will have qualified in the technical evaluation).

4. Tenders must be delivered to the address below not later than 10th May 2021 at 12 noon and

must be accompanied by a tender security of 2% of the tender price from a reputable bank

(2% MUST be greater or equal to the tender price) in the Currency specified in the tender

document

5. Tenders should be dropped at the Amref Health Africa-Kenya Country Office (Along

Lang-ata Road, Opposite Langata Primary School) Small Tender Box at the Main

Reception. Tenders will be opened at 12 noon on the closing date in the presence of the

Tenderers- representatives who choose to attend at the Amref Health Africa Large Lecture

room.

6. All Tenderers should seek clarification from Amref Health Africa on or before 5

th May 2021 at

10am in writing to [email protected]

Page 5 of 22

SECTION 2 Instructions to Tenderers

2.1 Eligible Tenderers.

2.1.1 This Invitation for Tender is Restricted to HP GOLD Partners Only

2.1.2 Tenderers shall not be under a declaration of ineligibility for corrupt or fraudulent practices.

2.1.3 Bidders whose bids are wrongly marked /labeled shall be disqualified.

2.2 Cost of tendering.

2.2.1 The tenderer shall bear all costs associated with the preparation and submission of its bid. Amref

Health Africa or its agents will under no circumstance be responsible or liable for those costs regardless

of the conduct or outcome of the tendering process.

PRELIMINARY EVALUATION CRITERIA

Bids missing any of the documents below will be considered as non-responsive bid and therefore will

be eliminated at this stage.

1. Must submit a certified copy of one financial reports for 2019. The audited financial report

must have the following:

a) Must be signed by an auditor and director (s) if there is a provision for more than one

director to sign, ALL directors MUST sign.

2. Proof of at least 2 staff certified in technical HP Support and NOT a sales related certification

3. Must provide proof of Current and Valid HP partnership certificate

4. Must provide a tender security which MUST be 2% or more of the quoted sum

Note:

• The value MUST strictly be equal to or greater than 2% of the quoted sum and should

be valid for 60 days from the tender closing date.

Page 6 of 22

PRELIMINARY EVALUATION

Mandatory Requirements

No. Particulars Marks Compliant Non- Compliant

1. 5

.

Must submit certified copy of 2019-audited financial

report. The audited reports MUST;

a) be signed by an auditor and director (s)

1 or 0

2. 6

.

Proof of at least 2 staff certified in technical HP Support

(NOT a sales related certification)

1 or 0

3. 7

.

Must provide manufacturer-s/ dealer / Distributor

certificate or proof of partnership. 1 or 0

4.

Must provide 2% tender security of tender price from a

reputable bank which is equal to or greater than 2% of the

tender sum

1 or 0

Note: All the above documents should be packaged under the preliminary evaluation

criteria. Any bid lacking any of the above documents will be considered nonresponsive and will not proceed to the next evaluation stage.

Page 7 of 22

(a) TECHNICAL REQUIREMENTS

No. Particulars Marks CompliantNon-Compliant

1.

Bidders are expected to provide detailed

specifications of the equipment quoted. (including

brochures and catalogue of the equipment) 10

2.

Bidders must indicate warranty details in their technical

proposal which should be valid/applicable in Kenya for

supplied equipment 10

3.

Must provide lead-time for delivery of the equipment and

licenses.

a) 2-4 weeks (10 marks)

b) 4-6 weeks (5 marks)

c) 6-10 weeks (2 marks) 10

4.

Bidders must provide proof of Experience in supply and

delivery of HPE Servers from at least two different firms

over the last three years (2019 - 2021) - (Provide LPO or

invoice copies) and/ or recommendation / reference

letters.

(10 marks for each LPO / invoice) 20

5.

Bidders must provide proof of at least 2 staff certification

in HP Technical Support (NOT sales related

certification)

(10 marks for each certification) 20

Max Total Marks 70

Bidders who score below 75% will be considered as non-response and therefore will be

eliminated at this stage.

Page 8 of 22

TECHNICAL SPECIFICATION

Make and Model Specification for each Server

Number

of servers

1 HPE ProLiant

DL385 Gen10

HPE ProLiant DL385 Gen10 8SFF CTO Mod-X Small Form Factor

AMD EPYC 7302 (3.0GHZ/16-Core/155W) FIO Processor Kit (2

processsors per server)

384 GB (32GBx12) Dual Rack

300GB x 3 SAS 12G Enterprise 10K SFF

HPE 9.5mm SATA DVD-RW Optical Drive

HPE SN1100Q 16Gb Dual Port Fibre Channel Host Bus Adapter

HPE 96W Smart Storage Lithium-ion Battery with 145mm cable kit

HPE Smart Array p408i-a SR Gen10 (8 internal Lanes/2GB Cache)

12G SAS Modular Controller

HPE Ethernet 1Gb 4-port FLR-T 1350-T4V2 Adapter

HPE 800W FlexSlot Platinum Hot Plug Low Halogen Power Supply

Kit (2 per server)

HPE 2U Small Form Factor Easy Install Rail Kit

HPE iLO Advanced Electronic License with 3yrs Support on iLO

Licensed Features

HPE 3Y Foundation Care NBD SVC

3 years warranty (3-3-3)

HPE Proliant DL385 Gen10 Support

2 x Multi Mode LC-LC Fiber Patch cable (5 Meters)

4 x Siemons CAT 6 Ethernet Patch cable (3 Meters)

4

2

Setup, Installation, Configuration (Professional Services Charges)

4

Page 9 of 22

Other requirements to be included:

1. Professional Services (Delivery, Installation, configuration and Documentation.)

2. All required accessories for the whole project.

3. After Sales support

DISCLAIMER:

1. All vendors MUST be HP Gold Partners

2. All prices MUST be quoted in USD and MUST be VAT inclusive.

3. All pages of the tenderers bid should be serially paginated

4. Vendors should include all required accessories in their quote.

CONDITIONS:

1. Please note that this is not an order

2. The prices should be valid for 60 days from the date of the quotations. Prices should be

inclusive of 16% VAT.

3. Indicate the delivery time/stock availability.

4. Suppliers MUST make full delivery before invoicing.

2.4 Clarification of Documents

2.4:1 A prospective tenderer requiring any clarification of the tender document may notify

Amref Health Africa in writing to the email address provided. Amref Health Africa will

respond in writing to any request for clarification of the tender documents, which it receives

prior to the deadline stated.

2.5 Amendment of documents

2.5:1 At any time prior to the deadline for submission of tenders, Amref Health Africa for

any reasons, whether at its initiative or in response to a clarification requested by a

prospective tenderer, may modify the tender documents by amendments.

2.5:2 All prospective candidates that have received the tender documents will be notified

Page 10 of 22

of the amendment in writing or by post and will be binding on them.

2.5:3 In order to allow prospective tenderers reasonable time in which to take the

amendment into account in preparing their tenders, Amref Health Africa at its

discretion may extend the deadline for the submission of tenders.

2.6 Tender Prices and Currencies

2.6:1 The tenderer shall indicate on the appropriate Price Schedule the unit prices

inclusive of all taxes and the total tender price of the items it proposes to purchase

under the contract.

2.6:2 Prices quoted by the tenderer shall be fixed during the tender validity period and not

subjected to variation on any account. A tender submitted with an adjustable price

quotation will be treated as non-responsive and will be rejected.

2.6:3 The price quoted shall be in U.S. Dollars

2.7 Validity of Tenders

2.7:1 Tenders shall remain valid for 60 days or as specified in the appendix to instruction

to tenderers after date of tender opening prescribed

Documents

 Tender Notice