Supply and Delivery of Medical Equipment and Supplies for Transform: Primary Health... Tender

Procurement Summary

Country : Ethiopia

Summary : Supply and Delivery of Medical Equipment and Supplies for Transform: Primary Health Care Project

Deadline : 13 Apr 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 22269721

Document Ref. No. : TF_18_004

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : JOHN SNOW, INC RESEARCH & TRAINING INSTITUTE
Nefasilk Lafto Sub-City Kebele 05 Haji Kelifa Sabit Building P.O. Box 1392 Code 1110 Addis Ababa Tel: 251.113.20.35.01 Fax: 251.113.20.3572 Attn: Shahzad Akbar
Ethiopia
Email :shahzad_akbar@jsi.com

Tender Details

Quotation are invited for Supply and Delivery of Medical Equipment and Supplies for TRANSFORM: Primary Health Care Project.

JSI Research & Training Institute, Inc. (herein referred to as “JSI”) is soliciting quotations for the supply and delivery of medical equipment and supplies for TRANSFORM: Primary Health Care Project, Ethiopia.

This procurement is funded by the United States Agency for International Development (USAID) and is subject to all applicable Federal Rules and Regulations and Provisions 2 CFR 200 and 2 CRF 700.

Please submit your most competitive quotation in accordance with the instructions and product specifications. Any award issued as a result of this RFQ will be subject to all instructions, product specifications, certifications and terms and conditions included in this RFQ. This RFQ document includes the following parts:
PART A: Cover Page
PART B: Instructions
PART C: Product Specifications
PART D: Quotation Form
PART E: Certifications

Attachment: General Terms & Conditions

JSI is committed to the highest standards of ethics and integrity in procurement. JSI has zero tolerance for fraud and strictly prohibits bribes, kick-backs, gratuities, and any other gifts in-kind or in monetary form. JSI also strictly prohibits collusion (bid rigging) between vendors and between vendors and JSI staff. JSI selects vendors on merit and will only engage vendors who demonstrate strong business ethics. Vendors must not participate in bid-rigging or attempt to offer any fee, commission, gift, gratuity or any compensation in-kind or in monetary form to JSI employees. Vendors who do so will be disqualified from doing business with JSI.

Additionally, JSI has a conflict of interest policy that requires staff to disclose when there is a potential conflict of interest due to the staff-member’s relationship with a vendor, and if necessary, to refrain from participation in a procurement involving that vendor. If at any time your organization has concerns that an employee has violated JSI policy, you may submit a report via JSI’s Code of Conduct Helpline at: www.jsi.ethicspoint.com.

PART B: INSTRUCTIONS
A. Definitions:
Offeror: The organization or firm providing quotes for the goods or services requested under this RFQ.
Buyer: JSI Research & Training Institute, Inc. - Herein referred to as JSI
B. Submission Deadline
Quotations must be received no later than 5:00pm on April 13, 2018 to Shahzad_akbar@jsi.com .
Please reference the RFQ number TF_18_004 in the subject line of your email submission. Quotations
received after the submission deadline will be marked late. JSI reserve the right not to consider
quotations received after the submission deadline.
C. Questions:
All questions and requests for clarification regarding this RFQ must be submitted in writing by April 6,
2013, 5:00pm to Shahzad_akbar@jsi.com . Questions received after this date may not be considered.

D. Quotation Requirements:
i. Proposed items must fully comply with the technical specifications mentioned in the RFQ.
ii. Complete product description of each item must be provided along with complete make and
model information of the offered item.
iii. Quotations must include, at a minimum, all of requirements and specifications as listed in
the Product Specifications.
iv. Catalogue description or brochures that highlight the feature of product (s) offered along
with picture must be attached with the quotation.
v. International suppliers can provide fixed price quote for each line item in United States
Dollars (USD).
vi. Quotes prices should be CIP, Addis Ababa, Ethiopia. Quoted prices will be governed by the
rules prescribed in the 2010 edition of Incoterms published by the International Chamber of
Commerce.
vii. Freight costs (air-freight) must be included in the price or should be provided separately for
each line item.
viii. Costs must include insurance, shipping and handling cost for delivery, if any (all-inclusive
basis).
ix. Warranty Terms. The guarantee and warranty must be applicable and valid in Ethiopia.
x. Delivery Period: Number of weeks to deliver goods after the order is placed. Please provide
realistic delivery time.
xi. In order to ensure quality standards and sturdiness of construction of certain items, JSI may
request for a sample of each item to be sent to JSI office in Boston.
i. Quotation validity: The quoted prices must be valid for a minimum of 120 calendar days
from the deadline of receipt of quotations.
ii. Quotation form.
? Business Information:
i. Valid business license/ certificate of incorporation.
ii. Company Profile. This should include overview of company’s experience in the supply of
commodities or services stated in this RFQ.
iii. Past performance information such as provision of references, client list and description of
other similar tasks performed, etc. preferably from international NGOs.
iv. Offeror should certify as to the financial viability and resources to provide offered
goods/services with the period of performance.
? Completed and signed certifications (Part E).
a. Representations and Certifications
b. Certification Regarding Debarment, Suspension, or Proposed Debarment
c. Certificate Regarding Site of Manufacture and Shipping
E. Source/Nationality:
All goods and services offered in response to this RFQ must meet source and nationality requirements
and in accordance with the United States Code of Federal Regulations, 22 CFR 228. Goods must be
produced in any country except Cuba, Iran, Iraq, Laos, Libya, North Korea, and Syria.
F. Award:
JSI intends to issue a Fixed Price Purchase Order(s) to one or more suppliers who best meet the criteria
specified in this RFQ and are determined to be responsible and eligible suppliers for the specified items.
G. Evaluation & Selection Criteria:
Quotations will be preliminary reviewed for basic responsiveness and completeness. The quotations
must be submitted on time and meet all requirements as stated in Section D above. Quotations not
meeting these requirements may not receive further consideration.
JSI will evaluate responsive quotations on a “best value” basis, considering a variety of factors including
but not limited to conformance to the required specifications, technical acceptability of offered
goods/services, product quality, price, lead time, warrantee and past performance.

H. Terms of Award
This document is a request for quotations only, and in no way obligates JSI or its donor to make any
award. Please be advised that under a Fixed Price Purchase Order the goods/services must be delivered
within the quoted total price. Any expenses incurred in excess of the agreed upon amount in the
purchase order will be the responsibility of the Vendor and not that of JSI. Therefore, the Offeror is duly
advised to provide its most competitive and realistic quotation to cover all foreseeable expenses related
to supply of the requested items.
I. Payment Terms
JSI payment cycle is net 30 days upon receipt of goods/services, inspection and acceptance of
goods/services as in compliance with the terms of the award and receipt of vendor invoice. Full
cooperation with JSI in meeting the terms and conditions of payment will be given the highest
consideration.
J. Delivery Terms
All items must be delivered to CIP, Addis Ababa within the timeframe specified in the quotation and at
the time of finalizing a contract. The offeror must provide realistic time for delivery of goods taking in to
account all the factors from receipt of award to the delivery at required destination. There will be serious financial penalties for not delivering within the committed timeframe.
K. Offer Validity
The Offeror's quotation must remain valid for not less than 120 calendar days after the deadline
specified above.
L. Negotiations:
The Offeror's most competitive quotation is requested. It is anticipated that any award issued will be
made solely on the basis of these quotations. However, JSI reserves the right to request responses to
additional technical, management and cost questions which would help in decision making. JSI also
reserves the right to conduct negotiations on technical, management, or cost issues prior to the award
of a contract with selected offerors. In the event that an agreement cannot be reached with a selected
supplier, JSI reserves the right to enter into negotiations with alternate Offerors for the purpose of
making the award without any obligation to previously considered offers.
M. Rejection of Quotations:
JSI reserves the right to reject any and all quotations received or to negotiate separately with any and all
competing Offerors.
N. Incurring Costs:
JSI is not liable for any cost incurred by Offerors during preparation, submission, or negotiation of an
award for this RFQ. The costs are solely the responsibility of the Offeror.
O. Modifications:
JSI reserves the right, in its sole discretion, to modify the request, to alter the selection process, to
modify or amend the specifications and scope of work specified in this RFQ.

P. Cancellation:
JSI may cancel this RFQ without any cost or obligation at any time until issuance of the award.

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