Summative Evaluation Tender in Iraq - 34175037

Procurement Summary

Country: Iraq

Summary: Summative Evaluation

Deadline: 30 Jun 2019

Posting Date: 02 Jul 2019

Other Information

Notice Type: Tender

TOT Ref.No.: 34175037

Document Ref. No.:

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79419000 - Evaluation consultancy services

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Tender Details

Tenders are invited for Iraq: Summative Evaluation in Iraq - July 2019.
Terms of reference
Summative Evaluation of Integrated post conflict assistance to improve living conditions of IDPs, returnees and vulnerable conflict-affected persons in the hard to reach areas in Iraq
June 2019
i. ACRONYMS
ANA: Anah (base)
CSP: Child Safeguarding Policy
CP: Child Protection
HRP: Humanitarian response plan
IDPs: Internal Displaced persons
ISIS: Islamic State of Iraq and Syria
KSF: Kurdish Security forces
KUK: Kirkuk (base)
NFI: Non-Food Items
NGO: Non-Governmental Organization
OFDA: Office of Foreign Disaster Assistance
OECD-DAC: Development Co-operation Directorate
QAT: Shirqat (base)
SNFI: Shelter and non-food items
TAL: Tal Afar (base)
Tdh: Terre des hommes Foundation
TIK: Tikrit (base)
ToR: Terms of Reference
USAID: United States Agency for International Development
WASH Water Sanitation Hygiene
WTP: Water Treatment Plant
I. INTRODUCTION

Terre des hommes Foundation is seeking to contract a consultant to conduct a summative evaluation for the project «Integrated emergency assistance to improve living conditions of IDPs and vulnerable conflict-affected persons in Iraq » implemented since August 2018 under funding from USAID/OFDA.
This draft named “terms of reference” aims to explain the project and its objectives.
II. PROJECT’S BASIC INFORMATION

Strategy/Project/Activity Name
Integrated post conflict assistance to improve living conditions of IDPs, returnees and vulnerable conflict-affected persons in the hard to reach areas in Iraq
Implementer
Terre des hommes Fondation - Lausanne
Cooperative Agreement/Contract #
Award No. 720FDA18CA00033
Life of Strategy, Project, or Activity
Start Date: 1st of August 2018
End Date: 31st of July 2019
Active Geographic Regions
Salah Al Din Governorate – Tooz, Balad and Baiji districts;
Ninewa Governorate – Tal Afar District;
Kirkuk Governorate - Hawija district;
Anbar Governorate – Al Qaim and Anah District
Iraq
Focal point
Ganesh Bahadur Thapa, MEAL +964 7834467461
III. TERRE DES HOMMES

Terre des hommes Foundation (Tdh) is the leading Swiss child relief agency. The Foundation has been helping children in need for over 50 years, defending their rights regardless of their race, creed or political affiliation. In over 35 countries, Tdh protects children against exploitation and violence, improves children’s and their mother’s health and responds to emergencies in humanitarian crises.
Tdh has been active in the Kurdistan Region of Iraq since October 2014. A fact-finding assessment took place in October 2014 and was immediately followed by an emergency response in Dohuk governorate (Zakho district). After the first intervention in Dohuk governorate, Tdh launched a first assessment in Kirkuk Governorate in January 2015, which was followed by the implementation of a cash grant program and the opening of an office in Kirkuk town and in Erbil in June 2015 in order to intervene in areas less (un)covered by humanitarian aid.
Additional assessments have been carried out in Kirkuk, Anbar and Salah al Din governorates and led to the implementation of Wash, NFI distribution, CCCM, Child Protection and Education activities in the districts of Daquq, Tikrit, Baiji, Shirqat, Tal Afar and Anah.
IV. EVALUATION CONTEXT

Under the OFDA award, Tdh is currently responding in 4 governorates – Anbar, Salah al Din, Kirkuk and Ninawa, in hard to reach areas. Populations in these locations face a multitude of problems stemming from the past conflict, which continues to have negative impacts on the population to this day. For Tdh, it is important to shift its focus mainly to returnees, who are facing a shortage of services in the areas of their origin, often leading to secondary displacement.
To respond to these needs, Tdh is focusing on 3 main topics:
WASH: the proposed project focuses on durable solutions to the problems by revitalizing existing WASH infrastructure and building the capacities of local authorities. The goal is to improve access to safe drinking water (water quality and quantity), and enhance the overall sanitation and hygiene for IDPs, returnees and conflict affected people in Iraq.
· Repairs of 4 water treatment plants (2 WTP already rehabilitated for QAT base, 2 planned for ANA base, 1 planned for KUK base)
· Repairs of 6 water networks connected to boreholes (2 pumping stations planned for KUK base and 6 boreholes planned for TAL)
· WASH package in 25 schools, focusing on water access, sanitation facilities and hygiene promotion, linked with distribution of some WASH items (7 schools for QAT, 4 for TAL and 5 for ANA already achieved, 8 schools planned for KUK and 1 for TAL)
· Hygiene promotion within the communities of the 4 target governorates linked with distribution of hygiene items (HP sessions provided in all areas, target almost achieved)
Child protection: Tdh focuses on both direct provision of services as well as building the capacity of community-based structures. The goal is to provide access to psychosocial support and case management for conflict affected children. Activities include:
· Psychosocial support to 2, 200 conflict affected children and families (sessions being delivered in all bases)
· Case management service provision to 860 children (already started in all bases)
· Establishment of child protection committees (already some established in each base)
· Awareness raising within the community about child protection and child rights (already started in all bases)
· Training of 80 teachers and 80 key community members in protection and psychosocial support (already started in all bases)
NFI Distribution: The goal of the NFI response is to provide access to individual and general household support items for vulnerable conflict-affected families in situation of acute emergency. Following vulnerability assessment conducted by Tdh at HH level in newly developing emergency situations, Tdh will distribute basic NFI items that are meant to alleviate the absence of the most basic household items.
4, 500 kits including Hygiene kits (consumable kits and water kits), basic kits (SNFI cluster standard) and Winter top up kits are supposed to be distributed. (820 basic kits have been distributed in ANA, TAL, TIK and QAT in the context of the winter response. As top up of these kits (same beneficiaries), 800 beneficiaries received winter kits (mixed with other donors) in the context of the global Winter Response coordinated through the cluster).
Through the proposed response, Tdh wants to synergize between the 3 sectors. For example, the schools where child protection activities will be rolled out will be the ones addressed through WASH intervention.
Due to the nature of the funding, as all activities in QAT and Tal Afar bases ceased in January 2019, we would thus recommend conducting the evaluation focusing exclusively on Anah and Kirkuk bases.
V. PURPOSE OF THE EVALUATION

The purpose of the summative evaluation of the OFDA project is to support learning based on current project performance, identify best practice approaches, and substantiate actions and tools which could be improved and adapted for the next OFDA projects. Through this evaluation, Tdh aims to foster learning and ensure that existing good practices are documented, positive and negative impacts of the intervention are explored and that, lessons learned are analyzed and incorporated in future programming.
The intended audience of the evaluation is the project implementing staff in the 4 field offices as well as the coordination team based in Erbil / Baghdad. On a second level, the management / support team based in Lausanne, Tdh-HQ: Desks and WASH and CP humanitarian experts, Logistic and Finance expert and the Quality and Accountability unit will also be a key user group.
The evaluation will be useful to better define future Tdh humanitarian projects. The existing models, policies and guidelines will be updated with the successes and the lessons learned from this evaluation. Not only in the Iraq intervention but all the existing and future interventions of Tdh in emergency or humanitarian contexts will benefit from this evaluation.
Finally, recommendations derived from the final evaluation report will be incorporated into future proposals for various donors
VI. EVALUATIVE QUESTIONS

The performance of the project will be evaluated following the OECD-DAC criteria. The evaluator will mainly analyze the following questions:
CRITERIA
QUESTIONS
RELEVANCE
Do the project activities address the root causes of the problems of the beneficiaries?
Have the implemented activities taken into consideration needs of vulnerable people (elderly people, pregnant woman, disabilities people etc.)?
PARTICIPATION
Has Tdh involved sufficiently all stakeholders during all the steps of the project?

EFFECTIVENESS
Has the Hygiene Promotion been effective in regards of the methodology, the content and the beneficiaries targeted?
Does the distribution process impede or facilitate the achievement of objectives? (the identification of IDPs, the set-up of the distribution space, monitoring tools, the way that Tdh distribute, coordination with other NGOs)
Was the Tdh response appropriate to face challenges during the implementation of activities? (logistics, material, human resources, schedule of activities, regularity of activities)
COORDINATION
What are the effects of the coordination between sub-sectors (e.g. Wash and CP) or between Tdh and its partners (only CP) on results to be reached?

IMPACT
Is the monitoring and evaluation system appropriate to assess the real impact of NFI distribution on the emergency needs of the beneficiaries?
Are the implemented activities bringing a long-lasting positive effect on the beneficiaries?
VII. METHODOLOGY OF THE EVALUATION

The consultant will be asked to submit the methodology of the evaluation, which will include but not limited to the following:
In-country briefings with Tdh Iraq team and regular feedback during the field work;
Desk review (project proposal, quarterly reports, monitoring plan, budget and narrative, articles, cluster’s documentation, chronogram, organizational chart, monthly sitreps, training curricula, technical tools, sources of verification and any other document produced in the frame of the project);
Observation of ongoing activities in the field bases;
Interviews with relevant stakeholders, including key staff (remotely if needed), partners, and mostly? beneficiaries.
The consultant will ensure that different evaluative methods will be combined, and the information triangulated. As much as possible, participatory methods will be used to involve project actors and staff, therefore ensuring optimal learning by the team and partners.
It is highly recommended to differentiate as much as possible the activities to evaluate, in order to have a comprehensive vision of the projects implemented in each base.
The methodology described in these terms of reference is suggested as a proposition.
In order to facilitate the induction of the consultant and to activate existing knowledge of the Tdh Iraq team about the context, focal points will be mobilized to support the consultant throughout the duration of the consultancy:
ü In Iraq: WASH Coordinator, Child Protection Coordinator, Deputy Country Representative, Program and MEAL Manager, Field Coordinators, Project Managers and if needed other program staff
ü In Switzerland: Desk Officer, Humanitarian Technical Experts, Monitoring and Evaluation advisor.
Regular contacts with Tdh Evaluation Focal Points will be established throughout the duration of the evaluation work in order to share updates on the progress of the work. In case of difficulties, reorientation shall be considered during the evaluation, but only with approval of Tdh.
VIII. DELIVERABLES

The consultant will provide deliverables in a timely manner and in electronic format.
Essential deliverables required are:
Following desk review and briefings, and before the start of the fieldwork: The inception report, which will include:

ü the detailed suggested methodology, including the evaluation matrix highlighting how evaluation questions will be addressed and to whom
ü the draft data collection tools,
ü work plan, including the list of people and sites to be visited
ü the first results derived from the desk review, including risks and limitations analysis
An intermediate (draft final report) and the final evaluation report, which will include:

ü An executive summary (max. 3-4 pages) focused on the methodology, the main evaluation questions, conclusions and relevant recommendations
ü A table of contents
ü A list of annexes, abbreviations, tables, figures, pictures, etc.
ü An introduction
ü The presentation of the methodology, scope and limitations
ü The findings of the evaluation including lessons learned
ü Detailed recommendations for the next projects including good practices in general and per sector
ü An evidence-based conclusion
ü Annexes (ToR, data collection tools, updated work plan and list of people interviewed)
ü A PowerPoint presentation
Reports must be provided in Word format and the report pages numbered. Reports must be written and submitted in English.
Results of this evaluation will be intended for both Tdh and for the donors.
Intellectual Property Rights
All documentation related to the Assignment (whether or not in the course of your duties) shall remain the sole and exclusive property of the Terre des hommes (Tdh) Foundation.
IX. EVALUATION SCHEDULE

The proposed evaluation consists of 21 working days including:
ü A maximum of 13 days of field visit (including 2 traveling days)
ü A minimum of 8 days for desk review and finalization of the report to be organized at the consultant’s convenience
The assignment should be carried out in a period of time to be defined with the consultant, ideally between the 4thth of July and the 31st of July 2019.
NB : Because of security concerns, the schedule could be subject to modifications or the access restrained.
X. PROFILE OF CONSULTANT

The consultant (team) must have a strong background in the design, implementation and evaluation of humanitarian projects.
Other requirements are:
ü Knowledge of the Middle-East, especially the Iraqi context
ü Demonstrated previous experience in leading humanitarian evaluations, using a range of different evaluation methods (impact evaluation, process evaluation, etc.)
ü Expertise in project cycle management, humanitarian project monitoring, and accountability issues
ü Experience in working in the emergency humanitarian sector, with a focus on the WASH and Child Protection sector
ü Expertise in Humanitarian standards
ü Strong conceptual and analytical thinking
ü Excellent communication and writing skills
ü Gender mixed team would be an asset
ü Excellent knowledge English; Arabic would be a strong asset (a translator shall be provided if needed).
ü Successful experience in implementing and / or evaluating OFDA-funded projects would be an asset.
ü Valid visa for Iraq could be an asset
XI. APPLICATION

To be considered, the applicant must submit the following documentation:
ü A Curriculum Vitae (max. 3 to 4 pages highlighting work experience and qualifications relevant to this consultancy)
ü Methodological proposal highlighting understanding of the ToR, the context of the evaluation and the proposed approach to the evaluation tasks
ü A detailed quotation (in Excel format)
ü One sample evaluation report highlighting previous experience relevant to this evaluation
ü A criminal record as required for any staff/contractor working for Tdh
ü Full contact details of at least two references from among recent clients
Please submit your application exclusively via email to [email protected] Deadline for submissions is 30th of June 2019.
A Tdh team will be set up in order to review applications and successively the reports delivered by the selected consultant.
XII. ROLES AND RESPONSABILITIES

Tdh will provide the consultant/s with on-site transportation (including airport transfer to accommodation locally), accommodation, flight fares and translator if required.
Tdh team will provide support to the consultants in terms of:
Responding inquiries and questions about the task
Briefing about security conditions
Logistics: booking hotel, providing local transportation, facilitate contact with / gathering staff and people to be interview
Providing equipment / space needed for kick-off meeting and debriefing session
Providing internet access, printer and office furniture if needed
Providing translation if needed
Reviewing and commenting on deliverables (inception report, draft report)
Visa facilitation
The consultant will be responsible for:
Consulting with Tdh for any inquiries / questions
Ensuring that the consultant team is aware about security conditions as per Tdh briefing
Behave in a culturally, gender and child sensitive manner.
Abide by ethical principles when collecting data from beneficiaries, in particular from children and women (inform consent, confidentiality)
Develop the data collection tools, test them and review them upon Tdh recommendation
Prepare quality reports and deliver them as planned in the work plan and schedule.
All consultant team members are required to sign and abide by Tdh CSP and PSEA (Child Safeguarding and Prevention of Sexual Exploitation and Abuse Policies).
The consultant will be required to adhere to and follow Tdh administrative and logistical regulations and procedures.
XIII. SECURITY AND RESPONSABILITIES

Everyone is responsible for his/her own safety. Risks can be minimized with some caution and common sense by everyone. However, the Country Representative has responsibility for security rules. At any given time, all movements and activities outside Erbil must be endorsed by the mission and its security focal points for each sub-office.
Visitors and all persons under Tdh contract (employees, trainees, volunteers, contractors, etc.) must comply with the standards and rules of security of the delegation. However, they must also adapt their way of being and acting according to the circumstances in order to maximize their own safety.
They should not rely entirely on the organization: security depends largely on the behavior of each person. Everyone has an obligation to be consistently informed of the local security situation.
In reference to the country security SoPs and security plans for all bases, the evaluator and the evaluation’s team will be briefed at their arrival in Iraq and when deployed in Tdh sub offices.
The compliance with Tdh Iraq security rules is mandatory and expected for the entire duration of the evaluation and for every staff, national and expatriate involved in it.
XIV. MODALITIES OF PAYMENT

Tdh will pay the consultant in two installments:
First installment (30 % of total fee) upon acceptance of the inception report,
Second installment (remaining % of the total fee) upon acceptance of the final report.
How to apply:

To be considered, the applicant must submit the following documentation:
ü A Curriculum Vitae (max. 3 to 4 pages highlighting work experience and qualifications relevant to this consultancy)
ü Methodological proposal highlighting understanding of the ToR, the context of the evaluation and the proposed approach to the evaluation tasks
ü A detailed quotation (in Excel format)
ü One sample evaluation report highlighting previous experience relevant to this evaluation
ü A criminal record as required for any staff/contractor working for Tdh
ü Full contact details of at least two references from among recent clients
Please submit your application exclusively via email to [email protected] Deadline for submissions is 30th of June 2019.
A Tdh team will be set up in order to review applications and successively the reports delivered by the selected consultant.

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