Organisation of Eastern Caribbean States Tender - 27043715

Procurement Summary

Country: Saint Lucia

Summary: Organisation of Eastern Caribbean States Accounting Software for the OECS Finance and Accounting Unit

Deadline: 05 Oct 2018

Posting Date: 26 Sep 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 27043715

Document Ref. No.: OECS-FAU-PAS-01

Competition: ICB

Financier: Other Funding Agencies

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

48443000 - Accounting software package
72212443 - Accounting software development services

Purchaser's Detail

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Tender Details

Tenders are invited for Organisation of Eastern Caribbean States Accounting Software for the OECS Finance and Accounting Unit.
The Organisation of Eastern Caribbean States (OECS) Commission invites Bids for the
Procurement of Accounting Software.
Requirements
The accounting software is being considered as a platform in the wider context of an
Enterprise Resource Planning (ERP) system for the Commission in the future. Hence, a
robust accounting software that has the capacity to interface with a range of other software
packages procured for the various service areas within the Organisation is needed. Other
interfacing packages may include payroll, procurement, project development and
management and travel authorisation.
It is expected that the software will support a chart of accounts that enables both Project
and Financial Accounting for the OECS Commission.
Key areas of functionality:
? Business Intelligence capability.
? Standard Financial Statements compliant with International Financial Reporting
Standards (IFRS)
? Retention of a minimum of five (5) years of detailed financial information
? Fully integrated modules
? Flexible and efficient reporting system
? Must have the capacity to host 40 Bank accounts or more.
The following modules are required:-
General Ledger/ Journal
Accounts payable
Accounts receivable
Purchase Order
Budgeting
Cash Management
Purchasing
Contract Management
Fixed Asset Management
* Payroll and inventory not needed
The selected Bidder shall implement the Software and also provide training, and relevant
support / maintenance during the warranty period.
2. Bidding will be conducted through the Invitation to Bid procurement method specified in The
Commission-s Procurement Guidelines revised June 2017, and is open to all eligible bidders.
3. Qualification/Selection requirements include:
Pre-qualification
a) To be pre-qualified, bidders must present a demo of the Software option being proposed to
the OECS.
b) Bidders must have experience in the supply of goods similar to the goods in the bid for a
period of at least three (3) years prior to the deadline for bid submission.
c) The Bidders shall submit reference lists for not less than one (1) successfully completed
similar contract during the last five (5) years, for similar goods (based on bids submitted
for the named software), for an amount of not less than US$70, 000.00:
If the bidder is a Joint Venture (JV), all members should jointly meet all qualification
requirements and the member in charge should have at least one (1) successfully completed
similar contract during the last five (5) years.
Post-qualification
d) Bidders shall submit documentary evidence of compliance to the Technical
Specifications.
e) Financial Offer.
The award of contract will be made to the lowest responsive bidder who meets the prequalification
and post-qualification requirements.
4. Interested eligible bidders are required to submit a written application to the email address below,
which should include the pre-qualification information in 3. b) and c) above, and a statement on the
willingness to present the demo. Date and time arrangements will be made for presentation of the
demo, which can be done virtually or in person. The demo and the pre-qualification information will
be evaluated and bidders will be pre-qualified. The written request should reach the Commission-s
office ON OR BEFORE October 5, 2018.

Documents

 Tender Notice