Jet Fuel Station Maintenance Tender, Bosnia and Herzegovina - 47917958

Procurement Summary

Country : Bosnia and Herzegovina

Summary : Jet Fuel Station Maintenance

Deadline : 16 Dec 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 47917958

Document Ref. No. : HQ EUFOR/JET FUEL STATION MAINTENANCE/2020-SV/015

Competition : ICB

Financier : European Union (EU)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EUROPEAN UNION FORCES (EUFOR)
Procurement and Contracting Office Butmir Camp Sarajevo 71210 Ilidza, Fax: 00387 33 495 707
Bosnia and Herzegovina
Email :taco@eufor.europa.eu
URL :http://www.euforbih.org/

Tender Details

Tenders are invited for Jet Fuel Station Maintenance at HQ EUFOR, Camp Butmir Sarajevo.


Any request for clarification must be received by the Contracting Authority in writing at least 14 days before the deadline for submission of bids. The Contracting Authority will reply to bidders` questions at least 6 days before the deadline for submission of bids. If the Contracting Authority, either on its own initiative or in response to a request from a bidder, provides additional information on the bidding dossier, it will send such information in writing to all bidders at the same time.

Costs incurred by the bidders in preparing and submitting the bid proposals will not be reimbursed.

We look forward receiving your bid at the address specified in the Instructions to Bidders before or on Wednesday, 16 December 2020 at 14:00 hours. If you decide not to submit a bid, we would be grateful if you could inform us in writing, stating the reasons for your decision.

Yours sincerely,

Procurement and Contracting Office

J8 HQ EUFOR


A. INSTRUCTIONS TO BIDDERS

PUBLICATION REF.: HQ EUFOR/JET FUEL STATION

MAINTENANCE/2020-SV/015

In submitting a bid, the bidder accepts in full and without restriction the conditions governing this contract, the terms of reference and all other instructions, forms and provisions contained in this bidding dossier as the sole basis of this bidding procedure, whatever his own conditions of sale may be, which he hereby waives.

Bidders are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this bidding dossier. Failure to submit a bid containing all the required information and documentation within the deadline specified will lead to the rejection of the bid. No account can be taken of any reservation in the bid as regards the bidding dossier; any reservation will result in the immediate rejection of the bid without further evaluation.

1 Services to be provided

The services required by the Contracting Authority are described in detail in the Terms of Reference. These are contained in Annex II of the Draft Contract, which forms Part B of this bidding dossier.

1.1. The successful Contractor shall provide all labour and equipment as described in Terms and References (part B, Annex II), needed for Jet fuel station maintenance at HQ EUFOR, Camp Butmir, 71210 Ilidza, Bosnia and Herzegovina (BiH) and guarantee the availability of spare parts throughout the contract period. Your bid must comply fully with the technical specifications and Terms and References set out in the bidding dossier (Annex II) and conform in all aspects with the quality standards and other instructions.

1.2 The Contract period will be from 01 January 2021 until 31 December 2021 with the possibility to be extended for maximum one (1) option year (until 31 December 2022).

1.3 Bidders are not authorised to bid for a variant in addition to the present bid.

2 Timetable DATE TIME*

Deadline for request for any clarifications from the Contracting Authority Monday, 02 December 2020 16:00 hr.

Clarification meeting / site visit (if any) Not applicable Not applicable

Last date on which clarifications are

issued by the Contracting Authority Tuesday, 10 December 2020 16:00 hr.

Deadline for submission of bids Wednesday, 16 December 2020 14:00 hr.

Bid evaluation (**) December 2020


Notification of award to the successful
bidder (**)
December 2020 -
Signature of the contract (**) December 2020
Commencement date (**) 01 January 2021 -
* All times are in the time zone of the country of the Contracting Authority
(Bosnia and Herzegovina)
** Provisional dates
3. Participation
3.1. Participation to this procedure is open on equal terms to all natural and legal
persons of the Member States of the European Union, Turkey, Iceland,
Liechtenstein, Norway, Albania, Chile, FYROM, Mexico, Montenegro, Aruba,
Canada, Hong Kong, Israel, Japan, Singapore, South Korea, Switzerland, Chinese
Taipei, United States of America, Bosnia and Herzegovina and neighbouring
countries in accordance with Part II Article 3 and Part IV Article 3 of the EU Financial
Rules applicable for expenditure financed through the ATHENA mechanism.
3.2. These terms refer to all nationals of the said states and to all legal entities,
companies or partnerships constituted under, and governed by, the civil, commercial
or public law of such states and having their statutory office, central administration
or principal place of business there. A legal entity, company or partnership having
only its statutory office there must be engaged in an activity which has an effective
and continuous link with the economy of the state concerned.
3.3 Bidders must not be in any of the exclusion criteria indicated in Section 16 of the
Instructions to bidders and must have the legal capacity to allow them to participate
in this bidding procedure (see Section 16).
4. Type of contract
4.1 Service Contract Purchasing Agreement with fixed prices. The Contract shall
remain valid from 01 January 2021 until 31 December 2021, with the possibility to
be extended on a yearly basis for maximum 1 year (until 31 December 2022). The
prices shall remain fixed throughout the contract validity period including option
year, if exercised.
4.2 The quantities and total CPA amount are indicative and are in no way guaranteed
to be purchased from the contractor under the Contract Purchasing Agreement;
HQ EUFOR reserves the right to alter those at any time during the CPA validity.
4.3 A firm purchasing commitment will be generated only when a duly signed call
order (annex VIII) is issued by HQ EUFOR.
Under the CPA, authorized Calling Officers will place call orders (annex VIII)
throughout the validity of the CPA and solely for those items and at fixed prices, as
specified in the CPA. Authorized Calling Officers are specified as such under HQ
EUFOR points of contact of this CPA. Call orders shall be valid insofar signed by
the Contract Manager specified under HQ EUFOR points of contact of this CPA.
4.4. In addition to the payment provisions specified in this CPA and article 24 of the
Special conditions; payment shall be made in accordance with a duly issued Call
order and after having verified actual services received. The prices specified in this
CPA are fixed and not subject for revision throughout the validity of the CPA and
possible extensions thereof.
5. Currency
Bids must be presented in BAM currency.
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6. Lots
This bidding procedure is not divided into lots. Bidders must bid for the entirety of the
services to be provided; partial bids will not be considered nor evaluated.
7. Period of bid validity
7.1. Bidders shall be bound by their bids for a period of 90 days from the deadline for the
submission of bids.
7.2. In exceptional cases and prior to the expiry of the original bid validity period, the
Contracting Authority may ask bidders in writing to extend this period by 40 days.
Bidders that agree to do so will not be permitted to modify their bids. If they refuse,
their participation in the bidding procedure will be terminated.
7.3. The successful bidder will be bound by his bid for a further period of 60 days
following receipt of the notification of award that he has been selected.
8. Language of bids and procedure
8.1. The bids, all correspondence and documents related to the bid exchanged by the
bidder and the Contracting Authority must be written in the language of the
procedure. The language of this procedure shall be English.
8.2. Supporting documents and printed literature furnished by the bidders may be in
another language, provided they are accompanied by an accurate translation into
the language of the procedure. For the purposes of interpretation of the bid, the
language of the procedure will prevail.
9. Submission of bids
9.1. Bids must be received before the deadline specified in the letter of invitation to bid.
They must include the Bid submission form in part D of this bidding dossier and
be sent/delivered to the following address:
HQ EUFOR
Procurement and Contracting Office
Main Gate Camp Butmir
71210 Ilidza, Sarajevo
Bosnia and Herzegovina
Bids must comply with the following conditions:
9.2. All Bids must be submitted in one (1) original, marked “original”, and one (01) copy
signed in the same way as the original and marked “copy”.
9.3. All bids must be received at Butmir Camp Sarajevo, 71210 Ilidza, BiH before or on
the deadline date and time, Wednesday, 16 December 2020 at 14:00 hours, by
registered letter with acknowledgement of receipt or hand-delivered against receipt
signed by the Contracting Authority or his representative. For bid submission only,
please call on 00387 33 495 729.
9.4. All bids, including annexes and all supporting documents, must be submitted in a
sealed envelope/package bearing only:
a) the above address;
b) the reference code of this bidding procedure, (i.e., );
c) the words “Not to be opened before the bid opening session” in the
language of the bidding dossier and equivalent phrase in the local language “Ne
otvarati prije komisije za dodjelu ugovora”.
d) the name of the bidder.
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The financial bid (annex V) must be placed in a sealed envelope with the technical
bid. The envelopes should then be placed in another single sealed
envelope/package, unless their volume requires a separate submission.
10. Content of bids
All bids submitted must comply with the requirements in the bidding dossier and
comprise:
10.1. A technical bid consisting of:
a) A detailed description of the services proposed in conformity with the terms of
reference (Annex II), including any documentation required demonstrating
technical conformity and capacity.
b) Certificates and accreditat

Documents

 Tender Notice