Final Design And Supervision For Construction Tender - 3544985

Procurement Summary

Country: Saint Lucia

Summary: Final Design And Supervision For Construction Of Community Centers

Deadline: 02 Oct 2015

Posting Date: 31 Aug 2015

Other Information

Notice Type: Tender

TOT Ref.No.: 3544985

Document Ref. No.: SLU-DVRP-CS-QCBS-FDSCCC-PR--01-15

Competition: ICB

Financier: World Bank (WB)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

71220000 - Architectural design services
71520000 - Construction supervision services

Purchaser's Detail

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Tender Details

Saint Lucia has received financing from the World Banktowards the Disaster Vulnerability Reduction Project (DVRP) and intends to apply part of the proceeds for consulting services for Final Design and Supervision for Construction ofCommunity Centers (Piayethe Services") include carrying out the necessary consultations, field investigationsand desk reviews to prepare detailed designs withall related disciplines, including but not limited to Civil, Electrical, Mechanical, HVAC, Plumbing, Fire protection, Publicsafety, auxiliary potable water and electricity supply, and to provide supervisory service to ensure that the reconstructed community centers can mitigate against prospectivehazards such as storms, earthquakes, hurricanes and floods. To this end, the consulting firm shall ensure that the options presented are based on climate resilient designprinciples applicable for the region and of the site of the proposed reconstruction ofPiaye and Roblot CommunityCenters. The consultancy shall include two phases: Phase 1-Pre-Construction services and Phase 2- Construction and Post-Construction services. Accordingly, the Consulting Firm shall be responsible forservices asfollows: Phase 1: Pre-ConstructionServices i. Undertake an analysis and evaluation of the conditions ofproposed site for construction, such analysis shouldinclude the necessary Environmental Impact Assessments, Social Safeguards(land acquisitions if any), prevailing and prospective vulnerabilities including natural and man-made risks (storms, flooding andhurricanes) and potential measures for mitigation; ii. Carry out all field investigations, engineering surveys, geotechnical investigationwith a minimum of two (2) boreholes including the following tests(Atterberg Limits, Standard Penetration Test (SPT), GradationAnalysis), and consultations required to arrive at the scheme design, detailed design, construction drawings, technical specifications and preparation of bidding documents. iii. Hold stakeholders[1] consultations to determine and agree upon the proposed construction design; iv. Particular consideration should begiven in the detailed design to provision for disabled persons access to facility (e.g. ramps for disabled children), Coveredwalkways, Provision of sanitary facilities, Provision for water storage / water tanks, Provision for site drainage, solar heatingand location and details for specific tank position and quality of design. v. Propose appropriate form, orientation, scale, massing, spatialconfiguration, selection of materials, fenestration and other factors that may impact the energy efficiency, use and maintenance ofthe new building; vi. Prepare andsubmit design documents to adequatelydefine the scope and costof each component of the project within the respective group; vii. Provide all engineering services required for preparing architectural, structural, mechanical and electrical designs. viii. Preparation of detailed and finaldesigns including all technical information that is: production ofarchitectural, civil, electrical, mechanical, HVAC, and Plumbing engineering working drawings, schedules and specifications, in accordance to mitigate againstseismic, hurricane, flood and fire conditions so that the newly constructed community centres can function as an emergencyshelter; ix. Preparation of a Maintenance Manual for the new structures with the associated cost. x. Obtaining the necessary statutory approvals for the proposedworks. xi. Preparationof the Bidding Document. Pre SupervisionServicesa) Provide assistance with the tendering and selection process. b) Attend and participate in thepre-bid meeting and ensure the timely response toclarifications sought by Bidders for the preparation of the necessary addenda as may be required; c) Assist the Client with theevaluation of bids and prepare the technical analysis report to supplement the Bid Evaluation Report. Manpower Scheduling and Costs - Pre-Construction Services It is estimated that preparation of detailed designs(Bill of Quantities and Drawings) and technical information required for bidding document and the bidding process will take a totalof six (6) months. The bidding process will beover a periodof three (3) months. Phase 2 - Construction and Post-Constructionservices Underthe direct supervision of the Resident Engineer the Consultant will undertake the supervision and certification of works: a) Carry out technical inspections and supervision of the various activities included in the construction contract in a mannerthat ensures that the contractor remains obligated to the timely and qualitativeimplementation of the works. b) Prepare quality assurance plan in consultation with the contractor, consistent with the conditions of the contract.

The Planshould bereviewedand approved by thetechnical unit within MIPSnsultations with appropriate agencies and authorities on all matters. f) Prepare in accordance with the works implementation program a comprehensive public relationsprogram to keep schools, residents, road users and other key stakeholders informed prior to and during construction, of the typesand duration of disruptions and impacts that may be caused during construction. This should also includebut not be limited to advance notice and information onclosure of roads, traffic diversions and measures being implemented to minimize thenuisance effects of dust and noise in thespecific areas. g) Prepare, implement and supervise the environmental management plan / requirements. h) Ensure that the contractor mobilizes and supplies to the contract all personnel, equipment and machinery that has beencommitted in the Contract and that all such items remain on site until the appropriate approval for release is granted i) Check the adequacy of the Contractor's equipment to ensure proper execution of the workscontracts. j) Review and approve any workshop drawings required fromthe works contractor. k) Approve all sources of materials including technical inspectionsand the results of laboratory testing of all constructionmaterials prior to approval. l) Examine any technical proposals by the contractor and furnish the employer with the necessarytechnical advice and recommendation in respect of materials as compared with the specifications and bill of quantities. m) Maintain a complete set of field records, diary and minutes of site meetings. Attend site meetings as and when required, review contractor's work schedule, monthly progress report and results of laboratory testing, in accordance with the agreed qualityassurance plan. n) Verify periodic and final payment statements submitted by the contractor and certify the quality and quantity of completedwork activities for payment after checking their consistency with the technical specifications, terms of contract and agreedquality assurance plan. o) Examine and make recommendations to MIPSar matters. p) Review and prepare any necessary variation orders after securingthe employer's approval and prepare all relevant amendmentsto the drawings to suit any modifications to the existing approved works. q) Review the breakdown of unit rates and justification submitted by the contractor for the unit price of those work activitiesthat are not includedin the original contract (including variation orders) andrecommend for the approval of theemployer. r) Preparation of progress reports and consultation with the employer on the progress of theworks s) Certify practical completion and issue completion certification to the contractors and prepare asbuilt drawings for MIPShe management committee responsible for oversight of the works# u) Prepare and submit a final report on the progress of works, the Contractors' performance, and quality of works.

The reportshould highlight problems or potential problems that may arise in connection withthe works contracts and make recommendations forpossible solutions. v) Provide timely assistance and direction to the Contractors on all matters related to the interpretation of the ContractDocuments, ground survey controls, quality control, laboratory testing of construction material, work performance and other mattersrelated to contract compliance and progress of the project. w) Organize the supervision of the works by engaging necessary site personnel (Engineer, Superintendent of works, Clerk ofWorks) to ensure effectiveexecution. x) Inspect the safety aspects of the construction and temporary works to ensure that adequate measures have been taken toprotect life and property. y) Before the issuance of the Taking Over certificate, the Consultant shall carry out the necessary inspection, specify andsupervise anyremedial works to be carried out and recommend upon completion the inspection with representatives of MOST, PCU andMIPSe necessary and essential to successfully supervise andcontrol all construction activities in accordance with the terms of the works contract. Services during theDefects Liability Period: During this period the Consulting Firm shall undertake the following: a) Inspection of worksperiodically prior to the expiry of the Contractors one year defects liability, preparation of a final deficiency list if required;supervision of remedial works and recommendations to the Client, as to the date of the Final inspection of the wholeWorks.b) Carrying outSubstantial Completion Inspection of Works together with the representatives of the MOST, MIPSated) Review of the MaintenanceManual in accordance with the final scope of the works.e) Preparation of theFinal Payment Certificate (Final Account) Manpower Scheduling and Costs:Construction and Post-Construction Services A periodof Twelve (12) calendar months will be required for the construction of the two (2) CommunityCenters. Key personnel for the services shall beTeam Leader (Resident Engineer), two (2) Superintendentof Works, and two (2) Clerk of Works. Apart from the key personnel (Resident Engineer, Superintendent of Works and Clerk of Works) the Consulting Firmshall have the necessary supportingstaff (administrative and technical) and shall ensure that the relevant specialist listed beloware on site to provide, as required, the necessary supervision and approvals to the Contractor during the construction period forthe successful completion of this phase of the assignment. As part of the Supervision of works the Resident Engineer shall alsofunction as the Environmental Supervisor with responsibilities for overseeing the implementation of the Environmental plan. All theKeypersonnel are to be on site throughout the construction period. The Department of Planningand National Development now invites eligible consulting firms ("Consultants") to indicate their interest in providing theServices. Interested Consultants should provide information demonstrating that they have the required qualifications and relevantexperience to perform theServices; (brochures, description of similar assignments, experience in similar conditions, availabilityof appropriate skills among staff, please note that the individual experts' bio data isrequired.) The shortlistingcriteria are: The minimum required qualifications and experience of the consulting firmare:At least ten (10) years of experience in design and supervision of civilworks contracts. SimilarExperience: At least one (1) successfully completed contract duringthe past five years for detailed design and supervision of construction of civil engineering structures suchas a two (2) story reinforced concrete public buildings andother complex concrete type structures with a value of the works of at least US$1.0 Million Interested Consulting Firms shouldhave the following key staff with the requisite minimum qualifications and professionalexperiences listed below for undertaking the assignment. Phase 1? Pre-ConstructionServices: WORK TEAM MINIMUM REQUIREMENTS POSITIONSQUALIFICATIONSSPECIFICEXPERIENCE TeamLeader / Project Manager Msc /Bsc in Civil Engineering or ArchitectureAdvisor, Consultant or management positions in development of projects and administration of contract related to buildingsworks. Experience of working with multilateral organizations.Experience not less than fifteen (15) years Structural Engineer BscStructural EngineeringExperience in structural design of multistory reinforced concrete public buildings. Experience not less than seven (7) years Electrical Engineer BscElectrical EngineeringExperience in electrical design of multistory reinforced concrete public buildings. Experience not less than seven(7)years Architect Bscin Architecture Experience in design of multistory reinforced concrete public buildingsExperience not less than seven (7) years Surveyor BscQuantity SurveyorExperience not less than seven (7) years Phase 2- Construction and Post-Construction services: WORK TEAM MINIMUM REQUIREMENTS POSITIONSQUALIFICATIONSSPECIFICEXPERIENCE Project Engineer Bscin Civil/Structural Engineering Professional experience as a project Engineer and construction management of FIDIC form of contract. Experienced in working withmultilateral organizations.Experience not less than ten (10) years Superintendent of WorksBscCivil / StructuralEngineering/ArchitectureProfessional experience as a Superintendent of Works andconstruction management of FIDIC form of contract. Experienced in working with multilateral organizations. Experience not less than five (5) years Clerkof Works Associate Degree/Diploma in Civil/ Building EngineeringAtleast seven (7) years working experience in the related discipline. The attention of interestedConsultants is drawn to paragraph 1.9 of the World Bank's Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Creditsict of interest. Consultants may associate toenhance their qualifications. The associations should clearly indicate theform of the association (Joint-venture or sub-consultancy; member in charge; other member/s and or sub-consultants). Joint ventures should submit letters ofintent indicating their intent to form a joint venture if awarded thecontract and shall provide the above mentionedinformation for each member of the joint venture. A Consultant will beselected in accordance with the LeastCost Selection (LCS) method set out in the World Bank's Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Creditsthe address below during office hours 8:00 a.m-4:00 p.m. (0800 to 1600 hours). Expressions of interestmust be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by October 2, 2015. Project CoordinationUnitMinistry of Finance, Economic Affairs, Planning and Social Security

Attn: Project Coordinator5thLevel, Conway BusinessCentreWaterfront, CastriesSaintLucia

Documents

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