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Expired Tender United Kingdom ICB TOT Ref. 135169329

File Tracking and Scanner Procurement Tender - 135169329

Tender notice from United Kingdom, published on 06 Feb 2026.

Exeutive Summary

The NHS BUSINESS SERVICES AUTHORITY has issued a Tender notice for the procurement of a File Tracking and Scanner Procurement in the United Kingdom. This Tender notice was published on 06 Feb 2026 and is scheduled to close on 03 Mar 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 135169329, while the tender notice number is C419390 and Register on the platform.

Key facts

Summary
File Tracking and Scanner Procurement
Sector
Computer Hardware and Software Services
Technology and Equipment
Defence and Security
Materials and Products
Other Services
TOT Ref. No.
135169329
Document Ref. No.
C419390
Country
United Kingdom
Notice type
Tender
Competition
ICB
Publication date
06 Feb 2026
Bid deadline
03 Mar 2026
EMD
Refer Document
Tender value
Refer Document
Purchaser ownership
Public
Financier
Self Financed

CPV classification

48000000Software package and information systems
42965100Warehouse management system
72212420Facilities management software development services and software development services suite
35126000Bar code scanning equipment
79999100Scanning services

Purchaser details

Purchaser contact is for registered users

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Tender details

The NHSBSA invites you to participate in an Pre Market Engagement exercise through this Request for Information (RFI) for the provision of a File Tracking and Scanner Procurement. The NHS Business Services Authority (NHSBSA) is seeking market insight to support the potential procurement of a modern File Tracking Solution that enhances visibility, accuracy, and operational control across key environments. This Request for Information (RFI) aims to understand the range of capabilities, technologies, and approaches available in the market for file tracking. The NHSBSA currently has a contract in place for a File Tracking and Scanner Management Information (MI) software solution. This contract began in March 2020 and runs until September 2026. The current solution is used at two NHSBSA sites located at Greenfinch Way (NE15 8NX) and Bridge House (NE1 6SN) and supports 42 users in total, 29 based at Greenfinch Way and 13 based at Bridge House. The solution supports NHSBSA's scanning operations, which process approximately 1 billion prescriptions, medical exemption applications, and dental claims each year. These activities are critical to managing confidential records securely and efficiently across multiple sites. The system enables tracking of files from receipt through scanning, storage, and eventual destruction, while providing performance statistics and management information. As part of our forward planning and market engagement under PA23 regulations, NHSBSA is seeking to un...

Documents

Tender Notice
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United Kingdom Public Procurement Intelligence

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Frequently asked questions

The bid deadline for File Tracking and Scanner Procurement was 03 Mar 2026. Bidding is closed.

This tender has been issued by NHS BUSINESS SERVICES AUTHORITY in United Kingdom.

The tender value is not disclosed; please refer to the tender document. EMD / bid security details are provided in the tender document.

This tender is Self Financed

The tender is classified under the following CPV code(s): 48000000 ~ Software package and information systems ~ https://www.tendersontime.com/united-kingdom-tenders/software-package-and-information-systems-tenders/, 42965100 ~ Warehouse management system ~ https://www.tendersontime.com/united-kingdom-tenders/warehouse-management-system-tenders/, 72212420 ~ Facilities management software development services and software development services suite ~ https://www.tendersontime.com/united-kingdom-tenders/facilities-management-software-development-services-and-software-development-services-suite-tenders/, 35126000 ~ Bar code scanning equipment ~ https://www.tendersontime.com/united-kingdom-tenders/bar-code-scanning-equipment-tenders/, 79999100 ~ Scanning services ~ https://www.tendersontime.com/united-kingdom-tenders/scanning-services-tenders/.

The tender notice and related documents are listed in the Documents section above. Select a document to view or download it. Please log in or register to access the documents. If you cannot find additional documents in the Documents section, please log in to your account and Send Document Request from your account section.

The TendersOnTime reference is 135169329. The purchaser document reference is C419390.

See the Similar Tenders section on this page or browse other tenders from United Kingdom.

This tender falls under Computer Hardware and Software Services, Technology and Equipment, Defence and Security, Materials and Products, Other Services in United Kingdom. Suppliers in these sectors can track similar United Kingdom tenders using CPV-based alerts.