File Tracking and Scanner Procurement Tender - 135169329

Procurement Summary

Country: United Kingdom

Summary: File Tracking and Scanner Procurement

Deadline: 03 Mar 2026

Posting Date: 06 Feb 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 135169329

Document Ref. No.: C419390

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

CPV Classification

48000000 - Software package and information systems
42965100 - Warehouse management system
72212420 - Facilities management software development services and software development services suite
35126000 - Bar code scanning equipment
79999100 - Scanning services

Purchaser's Detail

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Tender Details

The NHSBSA invites you to participate in an Pre Market Engagement exercise through this Request for Information (RFI) for the provision of a File Tracking and Scanner Procurement. The NHS Business Services Authority (NHSBSA) is seeking market insight to support the potential procurement of a modern File Tracking Solution that enhances visibility, accuracy, and operational control across key environments. This Request for Information (RFI) aims to understand the range of capabilities, technologies, and approaches available in the market for file tracking. The NHSBSA currently has a contract in place for a File Tracking and Scanner Management Information (MI) software solution. This contract began in March 2020 and runs until September 2026. The current solution is used at two NHSBSA sites located at Greenfinch Way (NE15 8NX) and Bridge House (NE1 6SN) and supports 42 users in total, 29 based at Greenfinch Way and 13 based at Bridge House. The solution supports NHSBSA's scanning operations, which process approximately 1 billion prescriptions, medical exemption applications, and dental claims each year. These activities are critical to managing confidential records securely and efficiently across multiple sites. The system enables tracking of files from receipt through scanning, storage, and eventual destruction, while providing performance statistics and management information. As part of our forward planning and market engagement under PA23 regulations, NHSBSA is seeking to un...

Documents

 Tender Notice