Electronic Monitoring (EM) Solution Tender in Bahamas - 39667322

Procurement Summary

Country: Bahamas

Summary: Electronic Monitoring (EM) Solution

Deadline: 06 Mar 2020

Posting Date: 15 Jan 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 39667322

Document Ref. No.:

Competition: ICB

Financier: Coalition for Epidemic Preparedness Innovations (CEPI)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

31710000 - Electronic equipment

Purchaser's Detail

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Tender Details

Request for proposals are invited for Electronic Monitoring (EM) Solution.
OVERVIEW:
The Government of The Bahamas is seeking Proposals from vendors/implementers to provide all labor services, supervision and leased equipment necessary to provide for tracking Offenders using Global Positioning Systems(GPS) ELECTRONIC MONITORING (EM) SOLUTION, as a service to the Ministry of National Security and its Key Stakeholders, for the purpose of tracking offenders as outlined in this RFP
The system to be implemented will comprise the electronic monitoring of offenders and any other category of offender as directed by a court of law in The Bahamas. The system should allow active (near real-time) and passive tracking of offenders and have the ability to generate real time reports, including Geographic Information Systems (GIS) location capabilities, to authorized persons and agencies.
All available technologies will be considered including, but not limited to, radio frequency monitoring, voice verification systems, field location devices, pager alert systems, global positioning systems and GIS or any alternative equipment as proposed by a vendor that provides a range of monitoring functions with equipment.
The Contractor (Vendor) will perform all monitoring at pre-approved sites in The Bahamas and requires 24-hour technical assistance as needed. The Ministry expects to contract (lease) GPS equipment for the services. The proposed contract term is for an initial period of three (3) year with an option to renew for an additional One (1) year term. The vendor must furnish costs for a complete “turnkey system” leveraging existing technologies across the Government, relevant to the proposed EM solution, for the duration of the initial Three-year contract as well as the costs for optional products. Although cost is a significant consideration, product reliability and performance, customer service and support, staff knowledge and qualifications, and company financial stability are also critical to the selection of the preferred vendor for the proposed system by the Government.
The Electronic Monitoring System will initially be required to serve two separate electronic monitoring programs:
1) Community Confinement (also called Home Confinement, ) which supervises offenders who have been sentenced to a term of Home Confinement as an alternative sanction to prison, offenders who are placed on Home Confinement until they purge fines or fees imposed by a criminal or civil court, and offenders who have been placed on Home Confinement as a condition of bail while awaiting Trial (Pre-conviction monitoring) and;
2) Post-Conviction Electronic Monitoring Program, which supervises convicted offenders who are released on conditions stipulated by a court, inmates released on probation, and inmates who are participating in Bahamas Department of Correctional Services Work Scheme.
OBJECTIVES AND DESIGN INTENT:
The Government of The Bahamas desiresto improve the current system of pre-trial and post-trial supervision, and monitoring of low risk offenders with the intent of improving public safety and reducing the burden on Bahamas Department of Correctional Services in New Providence.
The Government of The Bahamas believes that there are opportunities for increasing overall efficiency in the criminal justice system by the implementation of a state of the art use of Global Positioning System (GPS) Electronic Monitoring System and that this can be achieved through the successful implementation and operation ofsuch a system by the Ministry ofNational Security and its key stakeholders, (Bahamas Department Of Correctional Services in partnership with The Royal Bahamas PoliceForce).
A detailed Table of Requirements (T of R), identifying and defining individual processes and the activities involved in each process, is an integral part of this RFP package. The Vendor will be required to respect and further develop the processes described, to design the system solution for the electronic monitoring activities described in accordance with the T of R and to then maintain
and support the system for the defined contractual period.

A key objective of the project is to ensure a socio-economic benefit for The Bahamas. That objective

is to require the successful Vendor/implementer to either establish a presence in The Bahamas or to partner

with an existing firm already established here so as to facilitate the transfer of knowledge. It is expected

that the community supervision of offenders will be greatly improved and that this will lead to

improvements in public safety in The Bahamas. The proposed system should streamline operations, build

on existing national systems that may support EM (GIS), reduce costs and strengthen management and

supervision of offenders who are released into the communities.

PROCUREMENT STRATEGY:

The Government of The Bahamas is interested in securing a Commercial Off the Shelf (COTS)-

based solution and is aware that there may be a number of hardware and software solutions

commercially available today that could meet some or all of its needs. Pursuing a COTS solution

should result in lower costs to the Government as well as faster delivery of the final product. The

Government of The Bahamas expects that its needs should be able to be met by a COTS solution

“right out of the box”, with relatively little additional design and development work necessary to

meet unique specific requirements of the Government of The Bahamas.

The solution proposed should be scalable in terms of the functionality provided; that is, it should

provide a basic level of functionality in all aspects ofthe Global Positioning System (GPS) Electronic

Monitoring (EM) along with the ability to add features and functionality according to the needs

and priorities of the Government of The Bahamas. The solution proposed should be forward

compatible and have the capability of interfacing with the Government Wide Area Network

(GWAN) and its telecommunication service provider(s) and the ESRI mapping overlays which

should be capable of migrating/integrating with The Bahamas National Geographic Information

System (BNGIS) Centre. Thisrequirement does not restrict the use of other mapping overlayssuch

as Microsoft Virtual Maps and Google Earth among others available.

The procurement will have two stages. In Stage One, respondents will provide their responses to

the RFP in accordance with the requirements stipulated in the RFP. An evaluation will be

undertaken of the responses received and a short-list will be prepared of those Vendors invited to

proceed to the next Stage. In Stage Two, the short-listed Vendors will be invited to provide a real

time demonstration of their solution (proof of concept). The solution which best meets the

scope/functionality, schedule, cost and quality objectives will then be selected for contract

negotiation.

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QUALITY, PERFORMANCE AND RISK MANAGEMENT:

Respondents will be required to prepare and submit a quality control program:

 identifying the lines of authority and responsibility within the Vendor-steam;

 indicating the internal review procedures and processes to be undertaken to ensure that

all work will conform to the contract requirements and to all applicable system

development standards; and

 Identifying the specific steps to be taken to correct deficiencies in the quality of work.

The Client has devised a number of performance standards which the Vendor must undertake to

meet as a condition of the granting of the Contract. These performance standards cover such

system elements, equipment and services astarget response times, target problem analysistimes,

and target repair/resolution times. Failure of the Vendor to meet the established standards could

result in contractual penalties. Critical or material failure could trigger contract termination or

other action as appropriate.

As one of the conditions of the awarding of the Contract, the Preferred Vendor will also be

required to prepare and submit a complete and comprehensive risk management plan and to

update it regularly during project execution.

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NOTIONAL TIMELINES AND MILESTONES:

The work plan developed by the Ministry of National Security includes the key dates indicated

below:

Stage

Number

Event Description Date TENTATIVE

1 Issue of the RFP January 6, 2020

2 Clarification Period Begins January 20, 2020

3 Bid Briefing Meeting N

I

L

January 27, 2020

4 Deadline for Clarification Questions January 31, 2020

5 Clarifications Issued by MNS February 7, 2020

6 RFP Bids Due (“Bid Due Date”) March 6, 2020 -4 pm

7 Opening of Bids March 10, 2020

8 Successful Bidder Announcement March 31, 2020

9 Award and Execute Contract April 10, 2020 (tentative)

10 Initial Project Briefing (Nassau Bahamas) To be determined

11 Implementation and Staff Training Vendor-s Milestone

12 System Start-Up Vendor-s Milestone

13 De-dug, operation & Maintenance Vendor-s Milestone

NOTE: Subject to receiving a firm schedule proposal from the Vendor, the Ministry expects that the

Vendor will require approximately one (1) month to design and implement the new system

Program that will enable themto:

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II. INTRODUCTION

INTRODUCTION AND BACKGROUND

The Ministry of National Security-s overall strategy to increase efficiency in the criminal justice

system; to improve the current system of pre-tria

Documents

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