Contract notice: Venue, catering, technical Tender - 17760745

Procurement Summary

Country: Belgium

Summary: Contract notice: Venue, catering, technical equipment, branding and logistics for the ECSEL Joint Undertaking symposium 2018

Deadline: 03 Jan 2018

Posting Date: 28 Oct 2017

Other Information

Notice Type: Tender

TOT Ref.No.: 17760745

Document Ref. No.: 429502-2017

Competition: ICB

Financier: Self Financed

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

79952000 - Event services

Purchaser's Detail

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Tender Details

Object of the contract
Venue, catering, technical equipment, branding and logistics for the ECSEL Joint Undertaking symposium 2018
Description: Contract notice: Venue, catering, technical equipment, branding and logistics for the ECSEL Joint Undertaking symposium 2018
Authority Type: European Institution/Agency or International Organisation
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: European Institution/Agency or International Organisation
Award criteria: The most economic tender
CPV code: 79952000, 79952000
CPV Description: Event services.
Venue, catering, technical equipment, branding and logistics for the ECSEL Joint Undertaking symposium 2018.
The ECSEL Joint Undertaking will invite European industry and research communities, together with decision-makers to present and assess, over the years, progress of the projects funded by the ECSEL Joint Undertaking programme in relation to international developments in the electronics components and systems (ECS) field, and this to a broad audience (including press and other publicly visible instruments). The symposium is also an important communication channel to ensure transparency and openness of the ECSEL Joint Undertaking programme.
The symposium will have an average of 350 participants per day. This number should be the reference number for total price calculation of catering services. However, ECSEL Joint Undertaking will confirm the exact number prior to the event according to a mutually agreed deadline between the provider and ECSEL Joint Undertaking Office.
Services requested:
I. venue — spaces, furniture and technical equipment:
1) plenary session of the symposium;
2) welcome desk and cloak room;
3) exhibition/catering area;
4) press breakfast;
5) additional meeting rooms;
6) ECSEL Joint Undertaking staff room;
7) WiFi;
II. catering:
a. for 350 people (2 days of the symposium);
b. press breakfast for 20 people (second day of the symposium);
c. for 30 people — VIP dinner (night before the symposium);
d. for the social events;
III. technical team and event coordination services;
IV. stewardesses and cloak room attendant;
V. registration and badge;
VI. photographer and videographer;
VII. animation/entertainment;
VIII. decoration;
IX. lighting;
X. branding;
XI. social event and animation/entertainment.
Internet address (URL): www.ecsel.eu
Directive: Classical Directive (2014/24/EU)

Documents

 Tender Notice