Contract notice: Software supply services Tender - 41304677

Object of the contract
Software supply services
Description: Contract notice: Software supply services
Authority Type: Body governed by public law
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 72268000, 48411000, 48440000, 48441000, 48442000, 48460000, 48462000, 48812000, 72222300, 72260000, 72268000, 72268000, 48411000, 48440000, 48441000, 48442000, 48460000, 48462000, 48812000, 72222300, 72260000
CPV Description: Software supply services.
Investment management software package.
Financial analysis and accounting software package.
Financial analysis software package.
Financial systems software package.
Analytical, scientific, mathematical or forecasting software package.
Mathematical or forecasting software package.
Financial information systems.
Information technology services.
Software-related services.
Contract Regarding Provision of Treasury Management System
EKF Danmarks Eksportkredit (hereinafter `EKF`) is the Danish export credit agency. EKF`s objective is to facilitate Danish companies` internationalization opportunities and to create growth and jobs in Denmark. In that connection EKF among other things provides export loans. EKF is launching a call for tenders with the aim to conclude a contract with a supplier of a treasury management system. The purpose of the contract is to obtain a new treasury management system with implementation by the end of 2020 at the latest in order to ensure continued efficiency, automation and control within EKF`s treasury function.
As a lender of record, EKF facilitates funding for customers of Danish export on commercial terms. Export loans can be used on a standalone structure or as part of e.g. a project finance structure. Loans are available in most currencies. The loan structure follows the project with an availability period of 2-3 years and an amortization of 15-18 years. Loans can be front and back loaded or amortizing with equal instalment. Different structures, currencies, interest periods, index, etc. demand a flexible system, which gives the opportunity to handle the registration and administration of the loan portfolio, monthly reporting, accounting and day-to-day settlements. For this purpose EKF uses a treasury management system.
The treasury management system should be a standard system hosted by the supplier. The supplier is responsible for the delivery of the system, maintenance, support and the daily operation of the system. Furthermore, the supplier shall upon request deliver consultancy services.
EKF is looking for a treasury management system which covers the following main functional areas, all described in Appendix 1:
(a) transaction entry: concerns the functionality of entering deals in the treasury management system.
(b) cash and liquidity management: covers the functionality of the managing of cash flows, bank accounts and ensuring sufficient funds (in the right locations and currencies) to meet the financial obligations of EKF.
(c) settlement: involves, among other things, making treasury payments, reconciliation of treasury bank accounts, confirmation of deals and interest rate fixing of floating rate instruments.
(d) treasury reporting and risk management: comprise functionality of handling exposures and all required treasury reports in the treasury management system.
(e) accounting: deals with ongoing financial record keeping and hedge accounting for treasury activities.
(f) interfaces: standardised and recurring exchanges of data between two or more separate solutions required for running the treasury tasks.
(g) IT: cover the treasury management systems delivery terms and assurance report coverage.
(h) audit and security: ensures that the segregation of duties ought to exist within the treasury function.
The supplier will be responsible for the delivery of the system and will prepare a detailed delivery and implementation project plan. The system will be delivered in a project between the supplier and EKF where both parties will take active part. The deadline for implementation is December 2020, cf. Appendix 5.
The tenderer must submit the European Single Procurement Document (`ESPD`) with the following information:
The tenderer`s equity in the most recent financial year available.
If the tenderer relies on the economic and financial capacity of other entities, the tenderer and the entities in question undertake joint and several liability for the performance of the contract.
The ESPD serves as provisional documentation that the tenderer fulfils the minimum suitability requirements in respect of economic and financial capacity.
Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
Upon the contracting entity`s request, the following documentation of economic and financial capacity must be submitted:
the operator`s balance sheets or extracts from balance sheets in the most recent annual report/financial statement available if publication of the balance sheets is required under law in the country in which the operator is established, or other documentation of the size of the equity. For groups of operators (e.g. a consortium), the information in the most recent annual report/financial statement available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.
Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the address set out in section I.3). For access to the procurement documents, the tenderer must be registered or register as a user.
If the tender contains several versions of the same document, the latest uploaded version will apply.
All communication in connection with the tender procedure, including questions and answers, must take place through the electronic tendering system. Questions must be submitted not later than 25 March 2020. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than 6 days before expiry of the deadline cannot expect to be answered.
Interested operators are requested to keep updated via the electronic tendering system. If the tenderer encounters problems with the system, please contact support by e-mail, [email protected], or telephone (+45) 70208014.
The tenderer must together with its tender submit an ESPD as preliminary documentation of the circumstances set out in section 148(1), paras (1) to (3) of the Danish Public Procurement Act (udbudsloven). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the tenderer relies on the capacities of other entities, an ESPD must be submitted for each of the entities on which the tenderer relies.
The tenderer will be excluded from participation in the tender procedure if the tenderer is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act, unless the tenderer has submitted sufficient documentation of its reliability in accordance with section 138 of the Danish Public Procurement Act.
Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.
Further information:
As regards section II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire duration of the contract, including the price of all options. The estimate is based on the historical consumption of the present treasury management system over the last 6 years.
As regards section II.2.7), the duration of the contract shall be measured from the acceptance date as defined and specified in the Contract and Appendix 5.
During the tender there will be held presentations meeting where tenderers will be given the opportunity to present their tender. The meetings will be carried out in accordance with section 6 of the tender specifications.
The contracting entity may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that applications or tenders do not comply with the formal requirements of the procurement documents.
Internet address (URL): https://ekf.dk/