GMINA POLICE has floated a tender for Contract notice: Software package and information systems. The project location is Poland and the tender is closing on 08 Apr 2020. The tender notice number is 069414-2020, while the TOT Ref Number is 40535926. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.

Expired Tender

Procurement Summary

Country : Poland

Summary : Contract notice: Software package and information systems

Deadline : 08 Apr 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40535926

Document Ref. No. : 069414-2020

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : GMINA POLICE
Office Name: Gmina Police
Address: Stefana Batorego 3
Town: Police
Postal Code: 72-010
Contact Point: Konrad Midzio

Phone: +48 914311825
Fax: +48 914311832
Poland
Email :zsmp@ug.police.pl
URL :http://bip.police.pl/

Tender Details

Object of the contract
Software package and information systems

Description: Contract notice: Software package and information systems

Authority Type: Regional or local authority
Contact Nature: Supplies
Procedure: Open procedure
Document: Contract notice
Regulation: European Union
Award criteria: The most economic tender
CPV code: 48000000, 30200000, 30230000, 30236000, 30210000, 30211000, 51000000, 72228000, 48000000, 72000000, 72500000, 72510000, 48000000, 30200000, 30230000, 30236000, 30210000, 30211000, 51000000, 72228000, 72000000, 72500000, 72510000
CPV Description: Software package and information systems.

Computer equipment and supplies.

Computer-related equipment.

Miscellaneous computer equipment.

Data-processing machines (hardware).

Mainframe computer.

Installation services (except software).

Hardware integration consultancy services.

IT services: consulting, software development, Internet and support.

Computer-related services.

Computer-related management services.

Implementation of integrated domain systems and the necessary infrastructure in the Municipal Office and units of the Police Commune to provide public e-services along with data migration and training -

Reference Number: OR.272.1.2020

Integration and development of IT systems to provide e- Services for the sustainable development of the e-society of the city of Police.

Main Site: City Halland in Police

1. Purpose of the contract:

a) improving the quality and efficiency of local government administration through the use of integrated and comprehensive IT and organizational solutions,

b) reducing the costs and time of customer service,

c) standardization, simplifying contacts and increased access to information for residents and entrepreneurs, investors and tourists,

d) accessusing systems for tasks imposed by law on offices.

The concept of the entire project assumes the delivery, implementation of comprehensive and integrated IT solutions treated as e-services supporting the tasks of employees of the Municipal Office, municipal units and providing contact and service for JST Police clients in the scope specified in Terms of Reference.

2. Enterprise conceptProjects:

The essence of the new solution are e-services for JST employees and JST Clients, who use data repositories, including reference data, and operate in a new IT infrastructure in accordance with defined business processes. Effective preparation, implementation and use of these e-services requires:

- conducting a detailed pre-implementation analysis aimed atlu among others detailing of defined business processes,

- designing the architecture of the entire solution in the application layer, data (e.g. migration and flows with particular emphasis on personal data, ...), technical components (e.g. software, databases, data bus, servers, ... ) and operating rules (e.g. rights management, users, notifications, secure copies, -) installation, configuration, implementation of delivered programs, data migration and conducting pilot implementations,

- training of employees,

- performing tests,

- implementing basic operating and maintenance procedures,

- providing documentation,

- preparing the scope of organizational changes required,

- providing technical assistance and maintenance services,

- conductingimplementation process based on the presented and agreed methodology.

3. System assumptions:

a. the project involves the implementation of e-services necessary to:

- support the operational activities of local government units, i.e. current transactions and events,

- prepare and provide management information,

- support for communication, data exchange, documents (Communication portal, electronic document circulation);

b. whole implementationwill be implemented on the hardware infrastructure provided, installed and configured by the Contractor for operation, located in the server room indicated by the Employer;

c. for individual structures of the commune at the level of the general concept, the scope of IT solutions has been defined.

IT solutions relate to process support:

- for the Municipal Office (UM),

- for units withglobal (JOSW),

- for municipal units (JG) that are not educational units,

- for management solutions and supporting integration and communication for local government units

Contractors who meet the conditions of participation specified by the Employer in this chapter may apply for the order in proceedings regarding:

a. technical or professional ability,

b. economic situation or fin the field of "technical or professional ability", the Contractor is required to demonstrate that:

1. in the last 3 years before the expiry of the time limit for submission of tenders, and if the period of business activity is shorter then in that period, he has completed at least:

a. 2 orders consisting in delivery and implementation, in a local government unit, of the Inf System offered in these proceedingsormatic with a value of at least PLN 1, 000, 000.00 gross (excluding equipment supplies), which included the budgeting, financial and accounting, tax, HR and payroll area as well as the supply of database software, including at least: one order also included education management area for at least 10 educational units;

b. 2 orders involving a witnesstechnical assistance services of an integrated IT system covering the financial and accounting area with a technical assistance value of at least PLN 200, 000.00 gross, implemented over a period of at least 12 months, including at least one order covering a minimum of 10 organizational units.

If the value of the contract was specified in a currency other than PLN, pthe conversion will be at the average exchange rate of the zloty announced by the President of the National Bank of Poland and in force on the day of signing the supply contract.

2. The Contractor should have qualified technical staff, i.e. people capable of performing the contract, the Contractor should demonstrate that he has or will have at least a team of six people to carry out the projectorder, having the qualifications necessary to perform the order, but it is not allowed to indicate the same person as performing more than one of the following functions in the team provided for the implementation of the contract:

a. project manager The contractor should demonstrate the availability of a person who jointly meets the following requirements:

- has at least four yearsie experience in performing the role of Project Manager (by four years of experience the Employer understands the total time of performing the function of project manager, i.e. 1 460 days, the periods indicated may overlap),

- in the last 3 years he managed a minimum of 1 project, including pre-implementation analysis and implementation of an integrated financial and accounting system with a value of at least 2, 000 000.00 PLN gross, for a unit of the public finance sector (within the meaning of the Public Finance Act of 27.8.2009 (i.e. Journal of Laws of 2019, item 869, as amended), duly made and received by the Employer;

b. analyst / consultant The Contractor should demonstrate the possession of at least 3 people, each of whom was members within the last 5 years before the submission deadlinem, in at least 2 project teams responsible for: pre-implementation analysis and implementation of the integrated financial-accounting or HR-payroll system or education management system, which has been duly made and received by the contracting authority;

c. system administrator The contractor should demonstrate the possession of at least two people, each of whom lastAt least 3 years before the deadline for submission of bids, she was a member of at least two project teams responsible for technical assistance during the maintenance service. technical during the maintenance service and for everyonee, the Employer`s request will provide anonymous copies of the employment contract together with a document regulating the scope of the employees` obligations.

1. In the economic or financial situation, the Contractor should have financial resources or creditworthiness ensuring the performance of the contract in the amount of at least PLN 2, 000, 000.

The Contractor in the Single European Order Document (EAT) forminien, describe the economic and financial capacity in such a way that the contracting authority can examine compliance with the above conditions for participation set out in points 2.

2. In the field of "economic and financial capacity", the Contractor is required to demonstrate:

a. Possession of financial resources or creditworthiness for an amount not less than PLN 2, 000, 000.00 (and in the event that financial resources oreditorial is expressed in a foreign currency expressed in PLN equivalent of at least PLN 2, 000, 000 at the average exchange rate of the National Bank of Poland as at the date of issuing the bank`s information confirming the amount of funds on the account or the Contractor`s creditworthiness) and

b. obtaining in the last 3 financial years, and if the business period is shorter, for this period, the total net incomeit is not less than PLN 2, 000, 000.00 in total (and if the turnover is expressed in a foreign currency in PLN and the equivalent of at least PLN 2, 000, 000 at the average NBP exchange rate on the last day of the last financial year).

The Contractor in the Single European Order Document (EAT) form should describe the technical and professional capacity in such a way thatthe applicant could test compliance with the above participation conditions set out in points 3.

3. Fulfillment of conditions by relying on the potential of "other entities".

A. Contractors, in order to confirm compliance with the conditions for participation in the procedure, may rely on the technical or professional abilities of other entities, regardless of the legal nature of the legal relations linking it.

B.to experience conditions, Contractors may rely on the capacities of other entities if those entities perform the deliveries for which they are required.

c. If the abilities of the entity, the potential of which the Contractor relies, do not confirm the fulfillment by the Contractor of the conditions for participation in the procedure, or there are grounds for exclusion for these entities, referred toin art. 24 paragraph 1 point 13 of 22 of the Public Procurement Law, the Employer requests that the Contractor within the time limit specified by the Employer:

i. replaced this entity with another entity or entities, or

ii. undertook to personally carry out the relevant part of the contract if it demonstrates technical or professional capacity.

4. Fulfillment of the conditions for participation by a consortium.

In the case of Contractors jointly applying for a grantie the contract (consortium), the conditions set out in point 2 of this paragraph may be met by one Contractor or all Contractors jointly applying for the contract.


Internet address (URL): http://bip.police.pl/

Documents

 Tender Notice