Contract notice: Software package and information Tender - 22180220

Object of the contract
Software package and information systems
Description: Contract notice: Software package and information systems
Authority Type: Regional or local authority
Contact Nature: Supplies
Procedure: Open procedure
Document: Contract notice
Regulation: European Economic Area (EEA)
Award criteria: The most economic tender
CPV code: 48000000, 48500000, 48510000, 48511000, 48512000, 48513000, 48514000, 48515000, 48516000, 48517000, 48518000, 48519000, 48219300, 48783000, 48920000, 32341000, 32322000, 32321000, 32232000, 32321200, 32330000, 33120000, 72212515, 48312000, 48000000, 48500000, 48510000, 48511000, 48512000, 48513000, 48514000, 48515000, 48516000, 48517000, 48518000, 48519000, 48219300, 48783000, 48920000, 32341000, 32322000, 32321000, 32232000, 32321200, 32330000, 33120000, 72212515, 48312000
CPV Description: Software package and information systems.
Communication and multimedia software package.
Communication software package.
Desktop communications software package.
Interactive voice response software package.
Modem software package.
Remote access software package.
Video conferencing software package.
Exchange software package.
IT software package.
Emulation software package.
Memory-management software package.
Administration software package.
Content management software package.
Office automation software package.
Microphones.
Multimedia equipment.
Television projection equipment.
Video-conferencing equipment.
Audio-visual equipment.
Apparatus for sound, video-recording and reproduction.
Recording systems and exploration devices.
Video conferencing software development services.
Electronic publishing software package.
Conference / meeting management systems
Reference Number : 14228
Due to an increase in City Council delegates, following the local elections in Reykjavik next May, the City of Reykjavik is preparing changes to the City Council‘s Meeting Hall and an overhaul of the room's technical solutions. It is necessary to replace current technology.
Main Site : Reykjavik.
Due to an increase in City Council delegates, following the local elections in Reykjavik next May, the City of Reykjavik is preparing changes to the City Council‘s meeting hall and an overhaul of the room's technical solutions. It is necessary to replace current equipment. Therefore, the City of Reykjavik is preparing a tender for new tabletop equipment and software solutions for the City Council's 23-31 delegates.
The requirements for hardware include equipment for recording and broadcasting the city council meetings. This includes video distribution, audio recording, radio broadcasting and web A/V streaming. This also includes tabletop microphones for each delegate with modes of identification, voting and requests to speak. The software (conference or meeting management system) needs to fullfill general meeting management requirements; preparing an agenda and attaching files to each item, sending out invitations, managing the agenda and speakers list, writing minutes, handling voting and managing speaker time. The information on what happens during the meeting also needs to be extractable and made into metadata attached to the recording for the meetings to become fully searchable afterwards. A contract with a local associate will be required. The City of Reykjavik intends to finish testing of possible solutions in May, sign a contract in June and be up and running in mid to late August 2018.
Tender documents / All data will be avalable by 6.4.2018.
See tender documents.
See tender documents.
Internet address (URL): http://www.reykjavik.is/utbod
Directive: Classical Directive (2014/24/EU)