Contract notice: Document management software Tender - 14422062

Object of the contract
Document management software development services
Description: Contract notice: Document management software development services
Authority Type: Ministry or any other national or federal authority
Contact Nature: Services
Procedure: Competitive procedure with negotiation
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 72212311, 72000000, 72221000, 72222300, 72227000, 72267100, 72315200, 72212311, 72000000, 72221000, 72222300, 72227000, 72267100, 72315200
CPV Description: Document management software development services.
IT services: consulting, software development, Internet and support.
Business analysis consultancy services.
Information technology services.
Software integration consultancy services.
Maintenance of information technology software.
Data network management services.
Rammeaftale om drift, support, vedligeholdelse og videreudvikling af ESDH-systemet.
The tender relates to a framework contract for the operation, maintenance, support and further development of the Ordregiver's ESDH system (Electronic Case and Document Handling System). The framework contract can be used by authorities in the Tax Ministry's group. The ESDH system is used pt. Of approx. 6, 000 users. The services covered, the Orderholder's needs and the scope of the tender are described below, cf. point. INI.2.4).
NUTS Code: DK0
The offer relates to a framework contract for the operation, maintenance, support and further development of the Ordregiver's ESDH system (Electronic Case and Document Handling System), as well as possible access to user licenses. Including other deliveries and services to the authorities covered by the tender. Ordregiver's ESDH system is based on the Captia / Workzone standard product from ScanJour (opkobOf KMD), with a number of customer-specific customizations, as well as bundled modules (SmartPost, Office, SharePoint, PDF).
The ordinator's ESDH system is currently installed in 2 ESDH instances, each instance comprising a production environment and a number of test environments. In addition to the above mentioned ESDH instances / environments, the ESDH system also includes:
- 1 Archive View Mill - with a previous version of WorKzone application (Captia),
- 4 Historical Database environments - Similar to a previous version of the Workzone application (Captia).
The ordregiver's ESDH system supports case processing with, inter alia, The following main functions are:
- Case management
- Creation of documents
- Document handling
- Logging
- Security and rights management
- Statistics
- Explanation.
The organizer's ESDH system supports pt. Following mineAuthorities in the Ministry of Taxation: Ministry of Taxation, Skatankankestyrelsen, Spillemyndigheden
The ordregiver's ESDH system has many integrations with surrounding trade systems that create cases in the ESDH system. In addition, employees can access the ESDH system through an Outlook integration. The ESDH system contains many cases with associated documents, and is characterized by large amounts of data. WordThe Registry's ESDH system is business critical for the Contractor.
The contracted framework for operation, maintenance, support and further development has the special purpose of maintaining and optimizing the ESDH system, ensuring in this respect:
1) fulfilling the contractor's requirements for service levels in relation to Operation, support and maintenance and that its pricing is competitive,
2) the contracting entity l0benThey can make upgrades to the ESDH system,
3) the contracting entity may adapt the ESDH system to its structure and business needs, including the establishment of additional instances,
4) the contracting entity can purchase and use new functionality in relation to ESDH System, and
5) the contracting entity may receive the necessary professional advice and sparring regarding the use of the ESDH systemWith further development possibilities and ongoing operating support and performance of such services.
The framework contract includes the following main services:
A) Operation: The service includes: Operation of contractor's ESDH system and integration with other systems.
B) Support: The service includes support for the ESDH system through, inter alia, Availability of a 2nd level service desk for contractor's selected employees.
C)-Maintenance: The service includes L0bend and preventive maintenance of contractor's ESDH system, as well as error and error correction in the same.
D) Further development: The service includes projects that change the ESDH system, such as functionality, integrity, architecture and / or data model, preparation for data delivery to the Government Archiving said ordregiver's ESDH system l0bende can be adapted to the development-In the contractor's business needs.
E) Possible establishment of additional ESDH bodies within the Ministry of Taxation, cf. options 4 and 5.
The organizer's ESDH system is based on the Captia / Workzone standard product from ScanJour (KMD). Specific measures will be taken to ensure equal treatment of tenderers, also in relation to the necessary services from ScanJour (KMD). FrameThe contract can be used by the entire Ministry of Taxation with the underlying authorities. The framework contract requires compliance with the personal data law, including the rule of war section 41 of the Personal Data Act. 4. and from the 25.5.2018 personal data regulation.
- Economic and financial capacity
- Technical and professional capacity
See sections III.1.2) and III.1.3) below.
List and short description of the externalSelection criteria: - Applicants must submit the single European tender document (hereinafter ESPD), stating the following information: - Applicant's equity in the most recent available financial year - - Applicant's total annual turnover in the last three available financial statements. - The ESPD serves as a preliminary proof that, Applicants meet the minimum eligibility requirements in relation to Economic and Financial CapabilitiesThe contractor will ask the suitably qualified candidates to provide proof that the information in the ESPD is correct. When the contracting entity requests it, the following financial and financial capacity documentation must be provided:
- the company's financial statements or extracts thereof Latest available financial statements, Safeguard publication of the balance sheet is legalIn the country in which the company is established or other documentation of the size of the equity. In the case of an association of companies (eg a consortium), the information must be provided for each of the participating companies in the association.
- Declaration of the company's total turnover in the last three available financial statements, depending on where the company was established orTarted its business if the figures for this turnover are available. For an association of companies (eg a consortium), the information must be provided for each of the participating companies in the association. If the company is based on the economic and financial form of other entities (eg a parent company, a subsidiary or a subcontractor), the information must also be provided for these-units. Safeguard applications are based on the shape of other entities, equity is calculated as the total equity of the company and those other entities in the most recent available financial statements. In an association of companies (eg, a consortium), equity is calculated as the total equity of the companies in the most recent available financial statements. The information is given in ESPD, Section IV.B.
Basing-The company is in the form of other entities (eg, a parent company or a subcontractor) regardless of the legal nature of the relationships between the company and these others, the company must, in connection with the application, document the resources necessary for Fulfillment of the framework contract by submitting a statement of support or other documentation for: aThe applicant or tenderer actually lines the necessary economic and financial form. It must be documented that the entity in question is legally obliged to the applicant. Otherwise, the contracting entity will not weigh on the form of other entities.
The contracting entity has drawn up a template for support statement that the applicant may use. This is made available in EU Supply.
MinimumV to the level that may be required:
- A fair turnover within the last 3 years available accounts of at least DKK 150, 000, 000.
Safely, the bidder is based on other entities' form, the turnover is calculated as the total turnover of the bidder and those other entities in Each of the 3 most recent available accounts. By an association of companies (eg a consortium) calculateTurnover as the total turnover of the companies in each of the 3 most recent available financial statements. The information is given in section IV.B of the ESPD document.
- As a minimum requirement, a positive equity is required in the most recent available financial statements.
Safer bidder is based on other entities' form, equity is calculated as the total equity of the entity and those other entities in the lateAvailable financial statements. In an association of companies (eg, a consortium), equity is calculated as the total equity of the companies in the most recent available financial statements. The information is given in Section IV.B of the ESPD Document.
Application for pre-qualification must be submitted electronically via the internet-based eSourcing system EU Supply, cf. the address in point I.3). To access-The tender documents must be registered or registered as a user. It's free to sign up as a user. Application for participation can not be submitted by e-mail. For technical questions regarding the use of EU Supply, please contact EU-Supplys support on phone 70208014 or mail to [email protected]. All communication in connection with the procurement procedure, including questionnaireAnd ESDH system documentation: To access the system documentation, see Terms of Service Section 1.1.
Questionnaire for the pre-qualification must be made within the deadlines specified in the Terms and Conditions. Questionnaire received later than 6 days before the deadline for requesting a pre-qualification can not be expected to be answered. The contracting entity is endeavoring to adviseKeep the received questions within 3 working days. However, the Contractor acknowledges that there may be longer response times in July.
The safe application contains several versions of the same document, the most recent uploaded version will be applicable.
Application for pre-qualification must be made by submitting an ESPD via EU- Supply. ESPD is regarded as a preliminary proof of the provisions of the Public Procurement Act --148 pcs. 1, No. 1-3.
The ESPD must be submitted in XML and PDF format. The contracting entity does not require the ESPD to be signed. For a group of companies (eg a consortium) a separate ESPD must be submitted for each of the participating economic operators. Safely the applicant is based on the form of other entities, an ESPD must be submitted for each of theHonors as this is based on. Reference is made to the Competition and Consumer Agency's Guide to the ESPD.
The applicant will be excluded from participation in the procurement procedure if the applicant is subject to the mandatory grounds for exclusion referred to in Sections 135 and 136 of the Public Procurement Act, and the grounds for exclusion provided for in section 137 (1) of the Procurement Act. 1, No. 2 and 7 unless the applicant has submitted sufficient documentsTion that it is palpable in accordance with section 138 of the Public Procurement Act.
Following the pre-qualification, the contracting entity will request tenderers to provide full documentation of the information specified in the ESPD. The documentation must be submitted within two and a half weeks of the request.
Refer to the Danish Competition and Consumer Agency's Guide to the Electronic Completion of ESPD DoDocument on the following page: http://www.kfst.dk/Offentlig-konkurrence/Udbud/Udbudsregler/ESPD
Ordregiver reserves the option of supplementing, completing or completing the application according to the principle of the Procurement Act section 159 (1). 5 and 6, whose applications do not meet the formal requirements of the tender.
It is noted that each tenderer can submit one offer only. Safely the same legal enheD is part of or on another made participant in several offers, eg. Submitting offers but at the same time as a participant in a consortium submitting offers, the bidder must ensure that the participation of the same legal entity does not give rise to the possibility of mutually influencing the content of the different tenderers' offers. The contracting entity reserves the right to request tenderers to confirm that saidThe participation of legal entities does not give rise to the possibility of mutually influencing the content of the different offerers' offers, including the absence of practices that may threaten transparency and distort competition between the tenderers. The contracting entity reserves the right to cancel the tender process in accordance with the Procurement rules, safely, it is estimated that the incomes offeredD is not economically advantageous. section. IV.2.4) Notice that the application to participate and any subsequent offers must be prepared in Danish, but that technical specifications, standard manuals, etc. may be submitted in English.
Internet address (URL): http://skat.dk/SKAT.aspx?oId=1716506
Directive: Classical Directive (2014/24/EU)