Contract notice: Document management software Tender - 36857590

Object of the contract
Document management software development services
Description: Contract notice: Document management software development services
Authority Type: Regional or local Agency/Office
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 72212311, 48780000, 72265000, 72212311, 48780000, 72265000
CPV Description: Document management software development services
System, storage and content management software package
Software configuration services
Service contract "Document and Workflow Management System"
Reference Number: 2019 / 20.7V2
Service contract "System of Management of Documents and Workflows ", according to the specifications.
Main Site: Municipiul Bucuresti.
The contracting authority is considering the modernization of the "Document and Workflow Management System" to allow integrated management of all documents, structured on different levels of access and security, as well as an improvement of the flow of petitions received by to citizens, natural and legal persons, institutions, by defining and implementing fof the PMB Registrar's duties, in the new "Document Management and Workflow Management System", according to the specifications. 165, 167 of Law No. 98 / 2016.
The method of fulfillment: the DUAE will be completed in accordance with article 193 paragraph (1) of the Lawof no. 98 / 2016.
The supporting documents proving the fulfillment of those assumed by completing the DUAE to be presented, at the request of the contracting authority only by the tenderer ranked first in the intermediate ranking prepared at the end of the evaluation of the offers are:
1) the criminal record of the economic operator and members of the administrative, management or management bodysupervision of the respective economic operator or of those with power of representation, decision or control within it, as it results from the certifying certificate issued by the ONRC / the constitutive act;
2) certificate of fiscal attestation issued by the National Agency for Fiscal Administration (ANAF) for fulfilling the obligations of payment of taxes, taxes and insurance contributionsto the component budgets of the general budget consolidated, in accordance with the legal provisions in force in Romania;
3) fiscal certificate issued by the local taxes and taxes department, for the fulfillment of the payment obligations to the local budget.
The certificates and cash registers will be presented in original / certified copy legible copy with the mention "in accordance with the original".
Certificatestax will have to certify that the bidder does not have outstanding debts at the time of submission.
If applicable, documents proving that the economic operator can benefit from the derogations provided in art. 166 para. (2), art. 167 para. (2), art. 171 of Law 98/2016 on public procurement.
For foreign legal entities if in the country of origin or the country in which it is locatedit is established the bidder / supporting third party / subcontractor does not issue documents of the nature of the ones provided above or the respective documents do not cover all the situations provided in art. 164, 165 and 167, the contracting authority accepts a declaration on its own responsibility or if in the respective country there are no legal provisions regarding the declaration on its own responsibility, an authentic declaration givenin front of a notary, an administrative or judicial authority or a professional association that has competence in this regard.
Requirement no. 2.
The persons with decision function within the contracting authority, regarding the organization, the development and the completion of the award procedure, are:
- Gabriela Firea general mayor of Bucharest,
- Aurelian Badulescu vice-mayorof the Municipality of Bucharest,
- Sorin Chirita Public Administrator of the Municipality of Bucharest,
- Ion Florea Executive Director Financial Accounting-Budget Directorate,
- Eugen Davidoiu General Director General Directorate of Public Procurement,
- Adrian Iordache Executive Director Legal Directorate,
- Dorina Elena Popa executive director Direction Proceedings,
- Stefan Vasii general director DiGeneral Logistics Department,
- Cristian Emanoil Preda executive director of the IT Department.
Any economic operator who submitted the offer individually or in association, subcontractor or third party, must not be in any of the situations provided by art. 59 and 60 of Law no. 98 / 2016.
A declaration regarding the non-compliance with the provisions of art. 59 and 60 of Law no. 98/2016 (Form no. 3 of the "Forms" section).
If the offer ranked first is submitted by an association, each associate (including the leader) will present the documents mentioned above to demonstrate the fulfillment of the requirements.
The supporting documents must also be submitted by the tenderer associate / subcontractor / third-party supporter
Requirement: economic tenderers who submit a tender must provethey need a form of registration according to the law of the resident country, from which it can be seen that the economic operator is legal constitutes [...] details on www.e-licitatie.ro
Specify the average annual turnover. The bidder (the individual economic operator or association of economic operators) must prove an average of the annual turnover, in the last 3 financial years completed (respectivelytiv 2016, 2017, 2018) of at least RON 4 400 000.
Requests for clarifications will be addressed in Romanian, through SICAP / SEAP, in the "Questions" section of the award procedure carried out by electronic means, and the answers to these will be published in Romanian language, in the SEAP at the "Documentation, clarifications and decisions" section of the participation announcement. Forsubmission of clarification requests economic operators must register in SICAP / SEAP www.e-licitatie.ro as economic operator and register for the award procedure, as a participant.
Details regarding registration in SICAP / SEAP and participation in the award procedures online can be obtained from the SEAP operator http: //sicap-prod.e-licitatie.ro
The evaluation commission will sendrequests for clarification regarding the offer, in Romanian language, by using the technical facilities available in SEAP ("Questions" section). The economic operators will send the answers to clarifications and any documents requested during the evaluation of the offers, through SEAP ("Questions" section). ), in full in the section corresponding to the respective request, in the forumelectronic file, in the form of one or more distinct documents / files, signed with the electronic signature, according to the provisions of Law no. 455/2001 regarding the electronic signature.
All the documents / inscriptions regarding the award procedure, transmitted by the bidders (the offer, qualification documents, requests for clarifications, answers to the requests for clarifications) will be writtenwill be presented in Romanian or will be accompanied by the authorized translation into Romanian.
Details regarding the preparation of DUAE you will find, after authentication in the system, in the section "DUAE Information" DUAE supplement guide.
Bidders are obliged to comply with the provisions Regulation No. 679 of 27.4.2016 on the protection of individuals with regard to data processing withpersonal character and regarding the free movement of these data, as well as the provisions of Directive 2002/58 / EC on the processing of personal data and the protection of confidentiality in the public communications sector, transposed into national law by Law no. 506/2004 regarding the processing of personal data and the protection of privacy in the electronic communications sector, with modificationand subsequent additions. In this regard, the bidders, by submitting the bids, consent both to their own agreement for the processing of personal data, as well as to the permission to provide the personal data of the partners for processing, both in the electronic applications SMIS / MySMIS, and in all the phases of evaluation / contracting / implementation / sustainability of the project, in compliance with the legal provisions mentioned above.
Designation of the winning bid.
The contracting authority has the obligation to establish the winning bid based on the award criterion specified in the award documentation, respectively "price-quality ratio".
The evaluation of the offers is made by awarding, each offer, in part, of a score resulting from the application of algof the established calculation schedule.
The ranking of the offers is established by the decreasing order of the scores.
The declared winning bid is the offer ranked on the first place which, after applying the award criterion, obtained the highest score. If two or more offers are ranked first, with equal scores, the division will be done taking into account the score obtainedand to the evaluation factors, in descending order of their weights.
In case the equality is maintained, the contracting authority has the right to request new financial proposals, and the winning bid will be the one with the lowest financial proposal.
The new financial proposal in no case will it influence the technical proposal, this one remaining unchanged
Internet address (URL): www.pmb.ro