Contract notice: Document management services Tender - 37790519

Object of the contract
Document management services
Description: Contract notice: Document management services
Authority Type: Body governed by public law
Contact Nature: Services
Procedure: Restricted procedure
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 72512000, 30193700, 30199500, 30234000, 48310000, 48311000, 48311100, 48313000, 48329000, 48610000, 48613000, 48700000, 48750000, 48780000, 48781000, 48782000, 48783000, 63120000, 63121000, 63121100, 63122000, 72000000, 72212750, 72212780, 72212782, 72317000, 72512000, 79995100, 79996100, 79999000, 92512000, 72512000, 30193700, 30199500, 30234000, 48310000, 48311000, 48311100, 48313000, 48329000, 48610000, 48613000, 48700000, 48750000, 48780000, 48781000, 48782000, 48783000, 63120000, 63121000, 63121100, 63122000, 72000000, 72212750, 72212780, 72212782, 72317000, 79995100, 79996100, 79999000, 92512000, 92512100
CPV Description: Document management services.
File storage box.
Box files, letter trays, storage boxes and similar articles.
Storage media.
Document creation software package.
Document management software package.
Document management system.
Optical-character-recognition (OCR) software package.
Imaging and archiving system.
Database systems.
Electronic data management (EDM).
Software package utilities.
Storage media loading software package.
System, storage and content management software package.
System management software package.
Storage management software package.
Content management software package.
Storage and warehousing services.
Storage and retrieval services.
Storage services.
Warehousing services.
IT services: consulting, software development, Internet and support.
Storage media loading software development services.
System, storage and content management software development services.
Storage management software development services.
Data storage services.
Archiving services.
Records management.
Scanning and invoicing services.
Archive services.
Archive destruction services.
Framework Agreement for the Supply of Total Document Storage, Scanning and Digitalisation Solutions
The tender is to establish a framework agreement for the supply of total document storage, scanning and digitalisation solutions. The framework agreement will be split into 3 lots:
Tenderers are required to submit a full service offering to be eligible for award. The service offering in Lot 1 will include:
— document storage,
— document scanning,
— EDRMS software and cloud solutions,
— digital transformation consultation,
— secure destruction of electronic records.
Should tenderers wish to be considered for Lot 1, a separate response should be submitted. Lot 1 shall be awarded to the 5 successful tenderers whose bids for the lot are the most economically advantageous and are able to provide all services in line with the specification.
A participating authority may award a call-off contract under this lot for up to maximum 10 years including all extension options.
Terms and conditions/Activity Based Income (ABI): the terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.
Submission of expressions of interest and procurement information: this exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:
— register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk
— login to the portal with username/password,
— click the SQs/ITTs open to all suppliers link. These are the SQs/ITTs open to any registered supplier,
— click on the relevant SQ/ ITT to access the content,
— click the express interest button at the top of the page. This will move the SQ/ITT into your My SQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box,
— follow the onscreen instructions to complete the SQ/ITT,
— submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo e- Tendering Help Desk at [email protected]
Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at [email protected]
Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.
HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the pre-qualification questionnaire.
The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users:
1) All National Health Service (NHS) bodies in England, including but not limited to:
(i) acute trusts (as listed at: http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx);
(ii) health and care trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);
(iii) mental health trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx);
(iv) clinical commissioning groups (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx);
(v) ambulance trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);
(vi) area teams (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx);
(vii) special health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx);
(viii) NHS England; and
(ix) clinical senates and strategic clinical networks;
(2) All NHS bodies in Wales, including but not limited to all:
(i) health boards;
(ii) NHS trusts;
(iii) the national delivery group;
(iv) community health councils; and
(v) NHS Wales shared services partnership (as listed at http://www.wales.nhs.uk/nhswalesaboutus/structure);
(3) All NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to:
(i) health and social care trusts (as listed at: http://online.hscni.net/?s=trusts);
(ii) health agencies (as listed at: http://online.hscni.net/?s=health+agencies);
(iii) hospitals (as listed at: http://online.hscni.net/?s=hospitals); and
(iv) the Health and Social Care Board;
4) Social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service);
5) Ministerial departments and non-ministerial departments of central government, non-departmental agencies and other public bodies, and public corporations (as listed at: https://www.gov.uk/government/organisations);
6) Devolved governmental and parliamentary organisations within the UK, including but not limited to the Scottish Government, Scottish Parliament, and Scottish public bodies (as listed at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (as listed at: http://www.assembly.wales/en/abthome/role-of-assembly-how-it-works/Pages/governanceofwales.aspx);
7) All local authorities (as listed at: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1);
8) The Ministry of Defence (as detailed at: https://www.gov.uk/government/organisations/ministry-of-defence).
This list includes each organisation's successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes. This agreement will be open to any bodies or organisations operating in the UK of a health and/or social care nature or which have a similar procurement need and/or any UK based central government authority listed at Annex I of Directive 2014/24/EU, in respect of any goods or services to any of the above listed organisations.
Internet address (URL): https://healthtrusteurope.bravosolution.co.uk