Contract notice: Data management services Tender - 34358393

Object of the contract
Data management services
Description: Contract notice: Data management services
Authority Type: Ministry or any other national or federal authority
Contact Nature: Supplies
Procedure: Open procedure
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 72322000, 72317000, 72316000, 72212600, 51611100, 72322000, 72317000, 72316000, 72212600, 51611100
CPV Description: Data management services.
Data storage services.
Data analysis services.
Database and operating software development services.
Hardware installation services.
Tender for Datawarehouse for Analysts — NABU
Reference Number : 2016-14893
The EU Anti-Corruption Initiative (hereinafter — EUACI) is the largest EU supported programme in the area of anti-corruption in Ukraine so far. The overall objective of the EUACI is to improve implementation of anti-corruption policy in Ukraine, thereby ultimately contributing to a reduction in corruption. Consequently, the Danish Ministry of Foreign Affairs, Danish Embassy in Kiev (MFA) wishes to procure a Data Warehouse system (DWH), including hardware, integration, maintenance, support and development related to the DWH.
Main Site : UKRAINE.
The scope of the procurement includes:
— supply, install and configure of hardware required for the proper functioning of the DWH including, but not limited to servers, storages, backup tape library and other,
— supply, install and configure of software components, including but not limited to operating systems, databases, ETL, BI, backup and restore tools,
— analyse data sources, design and implement logical and physical Data Warehouse model, develop metadata and reference data, configure ETL processes to integrate data sources, develop and implement data cleansing and de-duplication rules in order to obtain 'golden record', create data marts, configure BI tools and develop statistical reports,
— provide documentation for each component of the system related to the DWH installation, system maintenance, user manual, technical manual, design, process and operating manuals,
— conduct trainings to NABU's representatives along with appropriate course materials for all the components being implemented as part of the project.
The DWH shall provide the following functionality:
— extracting data from state registers and databases (or electronic copies), taking into account the variety of formats and mechanisms of exchange, other operating restrictions of the said sources data,
— processing of accumulated data, including for the purpose of building a coherent information picture on the basis of data collected from different sources for the purpose of further intelligent information search, the formation of operational reports (hereinafter — or) according to approved templates,
— creation and support of reliable, relevant and consistent information (so-called 'golden record') for objects (dimensions),
— access to information for NABU's analysts and detectives to support the processes of NABU. Also using BI providing opportunities for the use of modern data analysis and visualization techniques, data mining technology, statistical processing of data, association and grouping of or, search of hidden patterns, visualization of links, etc.,
— ensuring a comfortable work while generating reports and high-speed DWH, taking into account the large volumes of analysed data. The time to calculate complex indicators shall not exceed 12 hours and shall take place at non-working hours,
— maintaining the relevance of information about data sources,
— functioning of processes and procedures to be launched by schedule, by the event, by condition, by a signal received from an external information system (application),
— generate reports and enable the export of data from external information systems (applications). Please refer to Appendix 3 of the Draft Contract for a more detailed description of the object of the procurement.
In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds.
An economic operator is excluded from the procurement procedure if the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in Section 135(1) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it has unpaid overdue debt of 100 000 DKK or more to public authorities in relation to payment of taxes and payment of social security, cf. Section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator provides guarantee of payment of the part of the debt which constitutes 100 000 DKK or more, or where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. Section 135(4).
An economic operator is excluded from the procurement procedure if it is subject to any of the exclusion grounds listed in Sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it within the last 2 years has been subject to any of the exclusion grounds listed in Sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act.
The Contracting Authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority):
1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in Sections 135(1), 135(3) and 137(1)(2);
2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in Sections 135(1), 135(3) and 137(1)(2) entirely);
3) A solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established).
Thus, the Contracting Authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the Contracting Authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds.
Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/growth/tools-databases/ecertis/
Economic operators are encouraged to submit all necessary documentation as early as possible.
In Part IV.B of the ESPD, the economic operator must fill in its average yearly turnover for the last 2 financial years available (where the economic operator can present annual reports).
If the economic operator consists of a group of economic operators (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, each involved economic operator or entity must submit a completed ESPD.
When an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the economic and financial standing of other entities, the participating economic operators or the entities referred to are subject to joint and severable liability for the performance of the contract.
The Contracting Authority can accept annual reports or excerpts hereof or relevant statements from a bank or certified accountant as documentation in relation to the economic and financial standing.
When an economic operator is participating in the procurement procedure together with others or when an economic operator relies on the economic and financial standing of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary economic and financial standing. The statements of support must establish a legal obligation for the party concerned and state that the involved economic operators or entities are subject to joint and severable liability for the performance of the contract.
Economic operators are encouraged to submit all necessary documentation as early as possible.
The tender procedure is governed by Danish law and the rules applicable hereunder.
An English translation of the Danish Public Procurement Act is available on: https://www.kfst.dk/media/46419/the-public-procurement-act.pdf
Access to the procurement procedure requires online registration.
Guidance (in Danish and English) on the use of the tendering system can be found at: https://www.udbudssystemet.dk/public/instructions/ETHICS.EO.vejledning.pdf
Local time in section IV is according to Central European Time (CET) in Denmark.
Economic operators may only submit one application or tender.
Economic operators must submit a European Single Procurement Document (ESPD) as preliminary evidence that the economic operator is not subject to exclusion grounds and that the economic operator fulfils the minimum requirements for economic and financial standing and technical and professional ability.
When the economic operator is participating together with others or if the economic operator relies on the capacity of other entities, each participating economic operator must provide a separate ESPD.
Before the Contracting Authority decides to award the contract, the tenderer, which the Contracting Authority intends to award the contract to, must present documentation of the information provided in the ESPD.
This contract has not been divided into lots, cf. Section II.1.6), due to market and economic considerations.
Economic operators will not receive remuneration for their participation in the procedure.
Internet address (URL): http://um.dk/en/danida-en/