Object of the contractComputer back-up and catalogue conversion services
Description: Contract notice: Computer back-up and catalogue conversion services
Authority Type: Other
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: European Union
Award criteria: The most economic tender
CPV code: 72900000, 79995100, 72900000, 79995100
CPV Description: Computer back-up and catalog conversion services.
Archiving services.
Comprehensive management of documentation of the plant archives of the University Clinical Center
Reference Number: 63 / PN / 2018
1. The subject matter of the order is a comprehensive document management service for the plant archives of the University Clinical Center
Main Site: Seat of the Ordering Party
1. The subject of the order is uservant of comprehensive document management of the institutional archive of the University Clinical Center consisting of:
Activities related to the scope of medical documentation and non-medical company archives:
1) Inventory:
2) Storage
3) Missing
4) Service, which includes the following activities:
a) Providing rooms for review of the files free of charge
b) Destroying the dockmentions in the archives after the storage period, submitting to the state archive, announcement on the planned destruction of the documentation. c) Transport to the designated place / reception of full boxes indicated by the Employer
d) Taking non-medical documentation after the next year (on the spot 2 years) and medical after the following year (in place of 5 years). e) Access by the contractor-a computer system for handling the requested documentation. f) Leaving a copy of the documentation with the contractor when submitting the original. g) Repacking / unpacking (some documentation may have to be added to another because it happens that in the hospital we find older documentation, which will be must be added to previously inventoried and transferred to the company).
h) Security documentation of clinical trials in cartons sealed with a seal.
I) Express delivery in urgent cases up to 4 hours from the time the notification is requested by electronic or telephone - original documentation.
J) Destruction.
K) Flaying. L) Searching documentation-courier shipment in case of emergency.
m) Scanning, copying and sending e-mail.
5)-Submission of documentation will be carried out each time along with the protocol signed by the parties, whose model will be an attachment. Quantitative report to the level of archboksow, cartons in which documents are currently stored. - This condition will be met if the Contractor shows that he is entered in the Register of Custodians of personal and payroll files kept by the competentthe marshal of the voivodship in accordance with the law of 14.7.1983 on the national archival resources and archives (Journal of Laws of 2018, Journal of Laws of 2018, item 217, as amended). - This condition will be fulfilled if The Contractor will demonstrate that he is insured against civil liability in the scope of activities related to the subject of the order, i.e. in the scope of archiving services with a guarantee sum forone and all events not less than PLN 500, 000.00. The condition will be initially verified on the basis of the completed part IV: Eligibility criteria by submitting a general statement regarding all the eligibility criteria in point α (alpha) in EIN
1. The contracting authority does not provide for the provision of contracts referred to in Article 67 section 1 point 7 of the Public Procurement Law
2. The ordering party does not allow a submissionvariant offers.
3. The Employer does not allow partial bids.
4. The Contracting Authority allows the contract to be amended in accordance with Annex 5 to the ToR.
5. If the values provided by Contractors on statements and documents, referred to in point VII of the ToR, are given in a currency other than PLN, the Contracting Authority will convert these values into PLN, taking the average NBP exchange rate of the given currency as atinitiation of proceedings.
6. All activities, rights, obligations of the Contractors and the Ordering Party, which the Act did not order to include the Ordering Party in the ToR, which may contribute to the proper conduct of the proceedings, are governed by the Public Procurement Law.
4. The Contractor shall submit an EIN document in an electronic form bearing a qualified electronic signature. statementsentities submitting the offer jointly and entities making the potential submitted on the form JEDZ should take the form of an electronic document, signed with a qualified electronic signature by each of them in the scope in which they confirm the circumstances referred to in art. 22 ust. 1 of the Public Procurement Law. An equivalent requirement applies to EAT submitted by a subcontractor, based on art. 25a para. 5 point 1 of the Public Procurement Law - 5. The electronic communication means used for depositing EAT by the contractor is e-mail. Warning! Placing an EAT along with an offer on a data carrier (eg CD, pendrive) is unacceptable, as it does not constitute its submission using means of electronic communication within the meaning of the provisions of the Act of 18.7.2002 on the provision of electronic services.
6. EAT should be sent to the e-mail address:
[email protected]. The contracting authority allows in particular the following format of transmitted data: .pdf, .doc, .docx, .rtf, .xps, .odt. B. The contractor fills up the EMS by creating an electronic document. It can use the ESPD tool or other available tools or software that enable you to fill in the EAT and create an electronic document, in detailin one of the above formats.
c. After creating or generating by the contractor an electronic document, EAT, the contractor signs the above-mentioned the document is a qualified electronic signature issued by a qualified trust service provider who is an entity providing certification services - an electronic signature that meets the security requirements specified in the Act
d. Signed documentt electronic EAT should be encrypted,
ie. with an access password. For this purpose, the contractor can use the tools offered by the software in which the document is prepared (eg Adobe Acrobat), or use the open-source tools available on the market (eg: AES Crypt, 7-Zip and Smart Sign) or commercial.
e. The Contractor shall provide a password to accessthe EAT file in the print content of the offer. The print content of the offer may contain, if necessary, other information for proper access to the document, in particular information about the encryption program used or the decryption procedure of the data contained in EIN
. The Contractor shall send the ordering party encrypted and signed with a qualified electronic signature on the E-mail address indicatedin such a way that the document reaches the orderer before the deadline for submission of offers. The title of the sent message should indicate the designation and the name of the proceeding, which EAT applies, and the name of the contractor or any designation allowing the contractor to be identified (eg JEDZ to proceed # ... / PN / 2018 Name of the Contractor).
G. The Contractor, by sending a GO, requests confirmationdelivery of a message containing EE
h. The date of sending the E-mail will be to confirm delivery of the message containing the EED from the ordering server.
Internet address (URL): www.uck.gda.pl
Directive: Classical Directive (2014/24/EU)
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