Consultancy for The Further Development Tender - 79505999

Procurement Summary

Country: Trinidad and Tobago

Summary: Consultancy for The Further Development of The Knowledge sharing Portal for Zika and Other Arboviruses

Deadline: 03 Mar 2023

Posting Date: 27 Feb 2023

Other Information

Notice Type: Tender

TOT Ref.No.: 79505999

Document Ref. No.:

Competition: ICB

Financier: European Commission

Purchaser Ownership: Public

Tender Value: Refer Document

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Tender Details

Consultancy for The Further Development of The Knowledge sharing Portal for Zika and Other Arboviruses.
1

REQUEST FOR EXPRESSION OF

INTEREST (REOI):

CONSULTANCY FOR THE FURTHER DEVELOPMENT OF THE KNOWLEDGESHARING PORTAL FOR ZIKA AND OTHER ARBOVIRUSES

CONSULTANCY

The Caribbean Public Health Agency (CARPHA), with funding from the 11th EDF

Programme for the Support for Health System Strengthening for prevention and control of

outbreaks of Zika and other mosquito-borne diseases in the Caribbean, is seeking to engage

a consultant for the implementation of a vector borne disease focused public education

campaign in one CARPHA member state.

BACKGROUND

Vector-borne diseases (VBDs) such as those caused by viruses and parasites which are

transmitted to humans, mainly by mosquitoes, are a major threat to the health and

economies of societies globally. Over 80% of the world-s population is at risk of contracting

a VBD with mosquito borne diseases (MBDs) having the greatest impact1

. MBDs such as

Malaria, Dengue, Chikungunya and Zika are diseases that account for approximately 17% of

the estimated global burden of infectious diseases, with approximately 700, 000

attributable deaths each year.

The epidemic of Zika (2016), Chikungunya (2014) and other mosquito-borne disease threats

show the need to have robust regional health security systems, especially since many CMS

depend on tourism as a major source of revenue. (The total direct losses to the tourism sector

due to Zika is estimated at approximately US$1.8 billion, or 0.21% of Gross Domestic

Product for the 2015-2017 period.) The possibility of an outbreak of Dengue-3 within the

Region is quite possible since that particular serotype has not been in circulation for a while,

resulting in the build-up of susceptible populations. There is therefore a need to strengthen

the public health workforce and surveillance systems in the region to detect and respond to

these public health threats.

.
1

Franklinos, Lydia H. V., Jones, Kate E., Redding, David W., Abubakar, Ibrahim (2019). The effect of global change on mosquito-borne

disease. The Lancet. http://dx.doi.org/10.1016/S1473-3099(19)30161-6.

2

Objective of the Project:

The overall objective of the project of which this contract will be a part is as follows:

To contribute to the improvement of public health of the Caribbean population through a

reduction in morbidity associated with Zika and other mosquito-borne diseases.

Results:

 Result 1: Inception Report, including a detailed Work Plan, developed and submitted for

the approval of the Project Manager

 Result 2: Documents related to Zika and other arboviruses harvested for at least ten (10)

CARPHA Member States (CMS)

 Result 3: Training in the use of the FI-Admin2

software and MedCarib-s2 cataloguing and

indexing procedures completed

 Result 4: Approved documents digitized

 Result 5: Documents indexed and uploaded onto CARPHA-s EvIDeNCe Portal

 Result 6: Draft Final Report submitted and accepted in accordance with the reporting

requirements in section 7.1 of these Terms of Reference.

 Result 7: Final Report submitted and approved in accordance with the reporting

requirements in section 7.1 of these Terms of Reference.

Eligibility.

If shortlisted and invited to submit a tender,

Participation in tender procedures managed by the beneficiary(ies) is open on equal terms to

all natural who are nationals of and legal persons (participating either individually or in

grouping-consortium - of tenderers) effectively established in a Member State or a country,

territory or region mentioned as eligible by the relevant regulations/basic act governing the

eligibility rules for the grant as per Annex A2a - PART II to the practical guide.

https://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Please check the link above to determine if you are eligible to apply. You can also email

[email protected] to verify eligibility, this must be done before the deadline date to

submit your Expression of Interest mentioned below.

Tenderers must state their nationality in their tenders and provide the usual proof of

nationality under their national legislation.
2

FI-Admin is a web-based software developed by BIREME. It is used as a management system for their Virtual Health

Library (VHL) information sources and facilitates the creation bibliographic records according to the LILACS—Latin

American and Caribbean Health Science —standard. BIREME is The Latin American and Caribbean Centre on Health

Sciences, also known by its original name Regional Library of Medicine (BIREME, acronym in Portuguese). It is a

specialized centre of PAHO/WHO oriented to technical cooperation in scientific health information).

2MedCarib is a bibliographic database on Caribbean Health Sciences literature and is one of the VHL sources.

3

The rule does not apply to the experts proposed under the service tenders financed by the

grant.

Grounds for exclusion

If shortlisted and invited to submit a tender, tenderers must submit a signed declaration,

included in the tender form, to the effect that they are not in any of the exclusion

situations listed in Section 2.6.10.1. of the practical guide.

Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at

the moment of the award decision cannot be awarded the contract.

You can access the PRAG and Declaration form 14A at

https://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

“Practical Guide to Contract Procedures for EU External Actions” (“PRAG”)

Protection of personal data

Processing of personal data related to this procedure by the contracting authority takes place

in accordance with the national legislation of the state of the contracting authority and with

the provisions of the respective financing agreement.

The Request for Expression of Interest (REOI), the tender procedure and the contract relate

to an external action funded by the EU, represented by the European Commission. If

processing your reply to the invitation to tender involves transfer of personal data (such as

names, contact details and CVs) to the European Commission, they will be processed solely

for the purposes of the monitoring of the procurement procedure and of the implementation

of the contract by the Commission, for the latter to comply with its obligations under the

applicable legislative framework and under the financing agreement concluded between the

EU and the Partner Country without prejudice to possible transmission to the bodies in charge

of monitoring or inspection tasks in application of EU law. For the part of the data transferred

by the contracting authority to the European Commission, the controller for the processing

of personal data carried out within the Commission is

the head of legal affairs unit of DG International Cooperation and Development.

Details concerning processing of your personal data by the Commission are available on the

privacy statement at:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

In cases where you are processing personal data in the context of participation to a tender

(e.g. CVs of both key and technical experts) and/or implementation of a contract (e.g.

replacement of experts) you shall accordingly inform the data subjects of the details of the

processing and communicate the above mentioned privacy statement to them.

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Objective of the contract:

The objective of this contract is as follows:

To increase availability of research and grey literature on Zika and other arboviruses, for at

least ten (10) CARPHA Member States, through CARPHA-s EvIDeNCe Portal

SELECTION CRITERIA

For Legal and Natural Persons

Key expert 1: Team Leader (Library Science Specialist)

Qualifications and skills

 At least a master-s degree in Library Science or a related field.

General professional experience

 At least three (3) years- experience working with metadata and document digitization;

 At least three (3) years- experience working with Anglo-American Cataloguing Rules

(AACR2) cataloguing standards, and quality control in a digital environment;

 Experience managing similar projects

Specific professional experience

 At least three (3) years demonstrated project management experience

 At least three (3) years demonstrated experience working with digital asset management,

digital repository or digital library systems

All experts must be independent and free from conflicts of interest in the responsibilities

they take on.

The profiles of the non-key experts for this contract are as follows:

Key Expert 2 - Knowledge Harvester

Qualifications and Skills:

 Bachelor-s degree, in Health Sciences or a related field

General Professional Experience

 At least five (5) years- work experience in a public health, preferably in the Caribbean

region

 Good computer skills

 Excellent communication skills

Specific Professional Experience

5

 At least two (2) years- work experience in arranging and describing primary source

materials

 Ability to interview senior officials and to initiate and facilitate collaboration as

demonstrated by involvement in similar projects

 A sound understanding of public health issues in the Caribbean, particularly those related

to Zika and other mosquito-borne diseases, as demonstrated by involvement in similar

projects dealing with public health issues

 Demonstrated organizational, analytical, decision-making, problem-solving and planning

skills

 Familiarity and experience with library systems will be an asset

IMPLEMENTATION

The indicative period of the contract is: April/May 2023 with a duration of twelve (12)

months.

INVITATION

CARPHA invites eligible consultants to indicate their interest in providing the services.

Interested consultants must provide information indicating that they are qualified to perform

the services (CV-s, brochures, description of similar assignments, experience in similar

conditions, availability of appropriate skills among staff, business profile, etc.). Suitably

qualified consultants will be short-listed and invited to tender for the Project through a

competitive procedure.

DEADLINE FOR SUBMITTING EXPRESSIONS OF INTEREST

Expressions of interest must be delivered in English by email to the address below by

Friday 3rd March, 2023 Atlantic Standard Time (AST) to:

E-mail: [email protected]

Sharda Lal-Khanai

Procurement Officer

Caribbean Public Health Agency

16-18 Jamaica Boulevard

Federation Park

St. Clair.

PORT OF SPAIN

Following the assessment of the Expressions of Interest submitted, a shortlist of not less than

three, and not more than eight applicants will be provided with the terms of reference and

invited to submit technical and financial proposals. The proposal will be evaluated by a

committee set up for this specific consultancy and the outcome officially communicated to all

tenderers.

CARPHA reserves the right to reject late applications or to cancel the present invitation

partially or in its entirety. It will not be bound to assign any reason for not short-listing any

applicant and will not defray any costs incurred by any applicant in the preparation and

submission of Expressions of Interest.

EOI-s must be submitted using the template below

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Expression of Interest

CONSULTANCY FOR THE IMPLEMENTATION OF A VECTOR BORNE DISEASE

FOCUSED PUBLIC EDUCATION CAMPAIGN IN ONE CARPHA MEMBER STATE

1 SUBMITTED by

Name(s) of legal entity or entities making this

EOI

Nationality3

Leader4

Member

Etc…

2 CONTACT PERSON (for this EOI)

Name

Organisation

Address

Telephone

Fax

e-mail

3. Applicants are requested to describe how they fulfil the selection criteria

listed in this call.

KEY EXPERT 1 - Team Lead - Library Science Specialist

 At least a master-s degree in Library Science or a related field. YES

NO

GENERAL PROFESSIONAL EXPERIENCE:

 At least three (3) years- experience working with metadata and

document digitization;

 At least three (3) years- experience working with AngloAmerican Cataloguing Rules (AACR2) cataloguing standards,

and quality control in a digital environment;

 Experience managing similar projects
3 Country in which the legal entity is registered.

4 Add / delete additional lines for consortium members as appropriate. Note that a subcontractor is not

considered to be a consortium member for the purposes of this EOI form. Subsequently, data on subcontractors

must not appear in the data related to the economic, financial and professional capacity. If this EOI is submitted

by an individual legal entity, the name of that legal entity should be entered as ‘Leader- (and all other lines

should be deleted). Any change in the identity of the Leader and/or any consortium members between the

deadline for receipt of EOIs indicated in the REOI and the award of the contract is not permitted without the

prior written consent of the CARPHA.

7

SPECIFIC PROFESSIONAL EXPERIENCE

 At least three (3) years demonstrated project management experience

 At least three (3) years demonstrated experience working with digital

asset management, digital repository or digital library systems

All experts must be independent and free from conflicts of interest in

the responsibilities they take on.

KEY EXPERT 2 - Knowledge Harvester

 Bachelor-s degree, in Health Sciences or a related field YES

NO

 GENERAL PROFESSIONAL EXPERIENCE:

 At least five (5) years- work experience in a public health,

preferably in the Caribbean region

 Good computer skills

 Excellent communication skills

SPECIFIC PROFESSIONAL EXPERIENCE

 At least two (2) years- work experience in arranging and describing

primary source materials

 Ability to interview senior officials and to initiate and facilitate

collaboration as demonstrated by involvement in similar projects

 A sound understanding of public health issues in the Caribbean,

particularly those related to Zika and other mosquito-borne diseases,

as demonstrated by involvement in similar projects dealing with

public health issues

 Demonstrated organizational, analytical, decision-making, problemsolving and planning skills

 Familiarity and experience with library systems will be an asset

REMINDER: Interested consultants must provide information indicating that they are qualified

to perform the services (CV-s, brochures, description of similar assignments, experience in

similar conditions, availability of appropriate skills among staff, business profile, etc.).

8

4 STATEMENT

I, the undersigned, the authorised signatory of the above Consultant (for consortiums, this includes all

consortium members), hereby declare that we have examined the REOI referred to above. If our EOI is

short-listed, we fully intend to submit a tender to provide the services requested in the tender documents.

We are fully aware that, for consortia, the composition of the consortium cannot be changed in the

course of the tender procedure, unless CARPHA has given its prior approval in writing. We are also

aware that the consortium members have joint and several liability towards CARPHA concerning

participation in the above tender procedure and any contract awarded to us as a result of it.

Documents

 Tender Notice