Request for proposals are invited for Consultancy on Process and Event Facilitation (DRC HQ).
26 March 2021: Request for Proposal (RFP) for Consultancy on Process and Event Facilitation (DRC HQ)
RFP Reference no.: RFP-DK-PIBE-2021-001
Are you a specialist in facilitating virtual collaborative processes and innovative hybrid events? Do you want to further develop the formulation of a concept to support the humanitarian sector to address key problems to improve protection of people affected by displacement? Are you well versed in the state of affairs of digitalization and how it impacts vulnerable groups herein displacement affected as well as how digital opportunities can be tapped for same? Can you support capacity building on innovation for the humanitarian sector? If yes, then you are the one we are looking for!
The Danish Refugee Council (DRC) has received a grant from Danida for the implementation of the humanitarian aid operations. Part of this operation is the supply of Consultancy Services. Therefore, the DRC requests you to submit price bid(s) for the supply of the item(s) listed on the attached DRC Bid Form Annex A.
DRC, therefore, requests you to submit price bid(s) for the services listed on the attached DRC Bid Form Annex A.
RFP publication date: 26 March 2021
RFP closure date and time: 23 April 2021, 16:00, local Copenhagen time
To download the full tender package please click on the link HERE.
ANNEX 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2017 Page 1 of 8
Danish Refugee Council
Borgergade 10, 1300 Copenhagen
Denmark
26-03-2021
To: [Supplier name]
Request for Proposal No.: RFP-DK-PIBE-2021-001
Dear Sir/Madam:
The Danish Refugee Council (DRC) has received a grant from Danida for the implementation of the humanitarian aid
operations. Part of this operation is the supply of Consultancy Services. Therefore, the DRC requests you to submit price bid(s)
for the supply of the item(s) listed on the attached DRC Bid Form Annex A.
I. TENDER DETAILS
The Tender details are as follows:
Line Item Time, date, address as appropriate
1 RFP published 26-03-2021
2 Closing date for clarifications 16-04-2021 16:00 Copenhagen Time
3 Closing date and time for receipt of Tenders 23-04-2021 16:00 Copenhagen Time
4 Tender Opening Location Copenhagen, Denmark
5 Tender Opening Date and time 26-04-2021 14:30 Copenhagen Time
PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE
II. IMPORTANT INFORMATION REGARDING THIS RFP:
• DRC may choose to split the contract award to more than one supplier.
• This tender is split into three LOTs
III. SELECTION AND AWARD CRITERIA
The criteria for awarding contracts resulting from this Tender is based on ‘best value for money-. For the purpose of all tenders
DRC defines best value for money as:
Best value for money should not be equated with the lowest initial bid option. It requires an integrated assessment of technical,
organizational and pricing factors in light of their relative importance (i.e. reliability, quality, experiences, and reputation, past
performance, cost/fee realism, delivery time, reasonableness, need for standardization, and other criteria depending on the
item to be procured).
Request for Proposal
ANNEX 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2022 Page 2 of 8
For all bids deemed technically compliant as per the specification stipulated in Annex F - Statement of Works, DRC will give
a weighted combined technical and financial score. The weighted score will determine the contract award.
The technical criteria for this RFP and their weighting in the technical evaluation are:
Technical
criteria #
Technical criteria Weighting in
technical evaluation
[Total 100%]
1 Company Qualifications 40%
2 Proposed Services 60%
Please note that bids shall respond to all criteria, or their bid may be disqualified.
A. Administrative Evaluation
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that
are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.
# Annex # Document Instructions
1 A.1 Bid Form (Technical) Complete ALL sections in full, sign, and submit
2 A.2 Bid Form (Financial) Complete ALL sections in full, sign, and submit
3 B Tender and Contract Award
Acknowledgement Certificate
Complete ALL sections in full, sign, and submit
D Supplier Code of Conduct Sign, and submit
4 E Supplier Profile and Registration
Form
Complete ALL sections in full, sign, and submit
B. Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the RFP. A Bid is
deemed to meet the criteria if it confirms that it meets the conditions, procedures and specifications in the RFP without
substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the RFP, it will be
rejected.
The criteria for the tender are stipulated in Annex A - DRC Bid Form.
C. Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically noncompliant will not be financially evaluated.
IV. TENDER PROCESS
The following processes will be applied to this Tender:
Tender Period
Tender Closing
Tender Opening
ANNEX 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2022 Page 3 of 8
Administrative Evaluation
Technical Evaluation
Financial Evaluation
Contract Award
Notification of Contract Award
V. SUBMISSION OF BIDS
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the RFP requirements, prior
to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing
date and time specified.
All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2).
Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any
other email address, or physical address will be disqualified.
Bids submitted by mail, email or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such
Bids.
Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the RFP requirements.
A. Email submission
Bids can be submitted by email to the following dedicated, controlled, & secure email address:
[email protected]When Bids are emailed the following conditions shall be complied with:
The RFP number shall be inserted in the Subject Heading of the email
Separate emails shall be used for the ‘Financial Bid- and ‘Technical Bid-, and the Subject Heading of the email
shall indicate which type the email contains
o The financial bid shall only contain the financial bid form, Annex A.2
o The technical bid shall contain all other documents required by the tender, but excluding all pricing
information
Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same
type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
Email attachments shall not exceed 4MB; otherwise the bidder shall send his bid in multiple emails.
Failure to comply with the above may disqualify the Bid.
DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the
Bidder or DRC in the processing of emails.
DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.
Bids can be submitted in one of two ways; hardcopy or electronically. If the Bidder submits a Bid in both Hardcopy and
electronically, DRC will choose the version that is the most advantageous to DRC.
ANNEX 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2022 Page 4 of 8
VI. COMPLETION OF BID FORM
A. Prices Quoted
Any discount offered shall be included in the Bid price.
B. Currency
The currency of the Bid shall be in Danish Krone - DKK. No other currencies are acceptable.
C. Language
The Bid Form, and all correspondence and documents related to this RFP shall be in English.
D. Presentation
Bids shall be clearly legible. Prices entered in lead pencil will not be considered. All erasures, amendments, or alterations shall
be initialed by the signatory to the Bid. Do not submit blank pages of the Bid Form and/or schedules which are unnecessary
for your offer. All documentation shall be written in English. All Bids shall be signed by a duly authorized representative of
the Bidder.
E. Split Awards
DRC reserves the right to split awards.
F. Validity Period
Bids shall be valid for at least the minimum number of days specified in the RFP from the date of Bid closure. DRC reserves
the right to determine, at its sole discretion, the validity period in respect of Bids which do not specify any such maximum or
minimum limitation.
VII. ACCEPTANCE
DRC reserves the right, at its sole discretion, to consider as invalid or unacceptable any Bid which is a) not clear; b) incomplete
in any material detail such as specification, terms delivery, quantity etc.; or c) not presented on the Bid Form - and to accept
or reject any amendments, withdraws and/or supplementary information submitted after the time and date of the RFP
Closure.
VIII. AWARD OF CONTRACTS
This RFP does not commit DRC to award a contract or pay any costs incurred in the preparation or submission of Bids, or costs
incurred in making necessary studies for the preparation thereof, or to procure or contract for services or goods. Any bid
submitted will be regarded as an offer made by the Bidde
Sign in with Google