Wet Lease for Air Transport Services Tender in South Sudan - 28048310

Procurement Summary

Country: South Sudan

Summary: Wet Lease for Air Transport Services

Deadline: 25 Nov 2018

Posting Date: 30 Oct 2018

Other Information

Notice Type: Tender

TOT Ref.No.: 28048310

Document Ref. No.: SCI/SSD/ITT/2018/018

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

60400000 - Air transport services

Purchaser's Detail

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Tender Details

Tenders are invited for Wet Lease for Air Transport Services.
TENDER NOTICE
Save the ChildrenInternationalin South Sudan, is inviting tenders for qualified service providers for provision of Air Transport Services in South Sudan.
SUPPLY OF GOODS/SERVICES as follows:
Reference number
Goods/Service Description
SCI/SSD/ITT/2018/018
Air Transport Services
How to apply:
The tender is open to bidders who have registered aviation companies and NOT Brokers who could bid on behalf of aviation companies.
Eligible and interested service providers can request for tender dossier by
- E-mail the request to [email protected]
- Flash disk: at our office in Hai Malakal, opposite works Trade Union office, behind the Norwegian Embassy.
You will be asked to register your name, your company name, contact number, and e-mail address.
Office hours from 8:30-13:00, 14:00-17:00
Deadline: Tender closing date is November 25th 2018
Submission: All completed bids should be submitted in a sealed envelope (by
Hand delivery or courier) addressed to Tender Committee
SCI/SSD/ITT/2018/018 (Air Transport Services)
Save the Children International
Hai Malakal
Juba, South Sudan
SAVE THE CHILDREN INTERNATIONAL – SOUTH SUDAN COUNTRY OFFICE

INVITATION TO TENDER (SCI/SSD/ITT/2018/018)

AIR TRANSPORT SERVICES
PART 1: TENDER INFORMATION

1. Introduction

Save the Children (SCI) is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters and reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

For further information, we encourage you to visit our Website: www.savethechildren.org

2. Our Intentions and Goals of the ITT

To accomplish our goals and objectives, it is anticipated that SCI may enter into single supplier agreement. How and with which Supplier agreements will be entered into will be at the discretion of SCI.

During the ITT period, business will continue as normal from a SCI perspective and it is expected that existing agreements, pricing and service levels will be maintained by existing Service Providers.

2.1. ITT Goals:

1. To identify an aircraft to move SCI staff in South Sudan which operates to the highest levels of safety and security

2. To partner with Airfreight service provider that are highly trained and with effective customer service representatives

3. To realize consistencies in reporting, by leveraging a preferred Service Provider

4. To achieve the most economically advantageous tender.

5. To agree, set, and manage the account through a series of standard Key Performance Indicators like

- Shimpment Collection from SCI Warehouse in Juba

- Provision of Estimated & Actual Delivery time

- Delivery in Full And on Time (DIFOT)

- Customer Service Response

- Emergency Movement order receipt Acknowledgment

- First Time Invoice Accuracy

- Flight safety Measures

2.2. Provisional timetable

Activity Date

Issue Tender Notice and Invitation to Tender 26/10/2018

Return of tenders (Closing Date) 25/11/2018

Tender opening 26/11/2018

Tender Review Committee (27-30)/11/2018

Compliance Checks /Assessment /Negotiations (3-14)/12/2018

Award & "Go-Live" with Supplier 01/01/2019
3. Description of Service

Title: ACMI (WET) LEASE OF AIRCRAFT

3.1. Objective: Provide Air Transport services to SCI South Sudan Country Office.
2017 flight spent data spent in USD
3.3.2 TECHNICAL INFORMATION
Detailed technical information of the Aircraft are to be provided as per Annex-I. The bidders should provide following information on the offered aircraft along with the proposal/offer:
a. Aircraft Type & Series

b. Manufacturer Serial Number (MSN), Year of Manufacture, Registration Number and Country of Registration

c. Engine Type/Rating

d. Range (with full payload)

e. Maximum takeoff weight (MTOW), Maximum Landing Weight (MLW), Maximum zero fuel weigh (MZFW), Operating empty weight ( OEW), Basic Weight, Payload, Fuel Capacity

f. Seat Configuration with LOPA

g. Fuel burn per Block Hour on DAC-JED, DAC-RUH, DAC-KUL sectors with full payload (passenger weight with baggage is 120 kg).

h. Detail Life Status:

Total Airframe Hours (TSN)

Total Airframe Cycle (CSN)

Engine with Serial Number

Landing Gears

APU

i. Details of the In-flight Video Entertainment Systems

j. Maintenance Status:

Last „C? check performed on / at (Agency)

Last „D? check performed on / at (Agency)

Hours/Cycles logged since „D? check

Next „C? and HMV/D-check due on

Mandatory modifications status on aircraft and engines

Details of accidents / incidents, if any, and repairs carried out

k. • Name and address of the Current Operator

• Previous Operator (immediate before the current operator)

l. Number and size of pallets/container (FWD cargo & AFT cargo)

m. Cargo Compartment Configuration/ Capacity • Fwd – no. of LD3s / in cu. ft.

• Aft – no. of LD3s / in cu. ft.

• Bulk - in cu. ft.

n Flight Crew – Qualifications/Experience. Crew will be trained and experienced in accordance with Company, National regulations and/or ICAO annex 1 but not lower than as per UNAVSTADs.
NB: PIC with less than 3 months experience of operational area shall perform at least 10 hours or 5 landings under supervision of and certified by company check pilot, before acting as PIC.
Flight Crew - Flight Time Limitation. The AOC Holder Operations Manual shall establish flight time and flight duty time period limitations for flight crews and make provisions for adequate rest in accordance with the appropriate national regulations. The AOC holder shall also establish a system to manage the risks associated with flight crew fatigue.
3.3.2 OPERATION AND MAINTENANCE OF THE AIRCRAFT
• The chartered aircraft shall be under the operational control of the Carrier at all times and the Carrier shall be unmistakably responsible for the safe and efficient conduct of the flight at all times. This responsibility shall include but is not be limited to ensuring that:
o The aircraft assigned for the task is in an airworthy condition and able to undertake the task safely and effectively;

o The crew assigned to the aircraft is suitably qualified and experienced to be able to undertake the task safely and effectively;

o The operational and environmental risks in respect to the task has been adequately analysed and considered well within the capabilities of the crew and aircraft; and

o Except in an emergency, regulations regarding crew-duty time are strictly complied with.

•

• The operator will be responsible for operation and maintenance of the aircraft under ACMI lease conditions.

•

• Juba will be the base of operation.

• The aircraft will be predominantly operated on Juba-Local South Sudan Airstrips route for transportation of SCI Staff and visitors.

• The aircraft may also be operated to Juba-JKIA- Nairobi-Kampala international destinations in the East Africa.
3.3.3 PROVISION FOR SPARES AND TOOLS
The Operator will be required to make provision for adequate spares/tools/consumables/ LRUs/rotables at SCI’s base station i.e., Juba for smooth operation of the aircraft during the lease term.
3.3.4 GALLEY AND SERVICE EQUIPMENT
Each aircraft shall have following Galley facilities and arrangements:

a. 02 (two) ship sets Galley Equipment and Inserts including Oven (with Inserts), Hot Cups/Coffee Maker, Hot Jugs, etc.

b. 04 (four) ship sets of Service Trays (50% 2/3 and 50% 1/2 trays) shall have to be provided.
3.3.5 PROVISION OF CREW
The Operator shall provide the minimum number of crewmembers, both Cabin and Pilot crew, to ensure maximum operational performance in strict compliance with applicable air transport regulations. The operator will state the number of crew members to be rostered onto this service contract
• The cost of Crew Accommodation, Meals and Transport while aircraft is in Juba should be quoted separately as a monthly lump sum and should not be included in the MGH rate.
• Please provide cost breakdown (itemized) of the monthly lump sum (cost for the accommodation, cost for the meals and cost for the transportation).
SCI may provide any or all of the above while the aircraft is in Juba may it be found to be economical.
- The cost should be all-inclusive together with Pilots/ Crew Accommodation, transport & their insurance in Juba, exclusive of landing permission fees.
3.3.6 AIRCRAFT INSPECTION
Prior to finalization of the lease contract, the aircraft will be subject to an Acceptance into Operational Service (AOSI) which will be conducted only if all permits for aircraft and crew to operate within South Sudan are issued by local authorities
3.3.7 AOG (AIRCRAFT ON GROUND) CONDITION
a. In case of AOG, the Operator shall undertake all necessary measures to make the aircraft operational at the earliest.

b. Aircraft Availability. The Carrier undertakes to ensure that the aircraft shall be Serviceable and Mission Ready (SMR) at all times except for Allowable Down-Time (ADT) which shall be the time stipulated for regular maintenance in accordance with the Manufacturer’s/carrier approved Maintenance Schedule for the aircraft type of regular maintenance applicable for the aircraft make and model not exceeding five (5) days per calendar month. The 5 days shall not be carried forward. In the case of non-availability of aircraft beyond 5 days i

Documents

 Tender Notice