Utility-FORD Vehicle Double Cabin Pick-Up for the Learning Links Project Tender, Liberia - 30640826

Procurement Summary

Country : Liberia

Summary : Utility-FORD Vehicle Double Cabin Pick-Up for the Learning Links Project

Deadline : 21 Feb 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 30640826

Document Ref. No. : RFQ/19/001

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : THE KAIZEN COMPANY
Attn: Phoebe McKinney Monrovia
Liberia
Email :pmckinney@learninglinks-liberia.com / operations@learninglinks-liberia.com

Tender Details

Quotation are invited for Utility-FORD Vehicle Double Cabin Pick-Up for the Learning Links Project.

The Kaizen Company (Kaizen) invites your firm to participate in this competitive solicitation for pricing, delivery, and terms of potential sale of the following equipment for the Learning Links office in Liberia. Kaizen reserves the right to reject any and all offers, to add, delete, or modify any element of the solicitation at any time without prior notification and without any liability or obligation of any kind. This RFQ does not obligate Kaizen to enter into a contract nor does it obligate Kaizen to pay any costs incurred in the preparation of submission of any Response.

? Intermittent front wiper, rear washer/wiper
? All systems and manuals should be in English
? Vehicle should be new, with a model year of 2016 or newer.
? Substantial cargo space is highly preferred.

Delivery of Materials

Vendors must provide comprehensive delivery costs and timelines—in calendar days—for the proposed vehicle. The timeline should begin from full execution of the purchase order and end with arrival of the vehicle at the final destination in Monrovia, Liberia.

Warranty/After-sale Services

Vendors must specify the duration and scope of warranty and after-sale services included in their quotation. Such warranty and after-sale services should either be explicitly included in the cost of the vehicle itself, or quoted separately.

REQUIREMENTS

Prospective vendors must submit the following information in the Response:

1. Be in the English language.

2. Be on the company’s letterhead with the company’s contact name and address.

3. Include detailed information on the make, model and technical specifications of the specific vehicle(s) proposed.

4. Contain detailed costs using Table 1: Price Schedule (include below), in USD, with any applicable charges clearly identified, provided against each of the categories of services described. Please note that Kaizen is exempted from Value Added Tax in Liberia.

5. Include a firm timeline in calendar days for availability of the vehicle described in this RFQ in Monrovia, Liberia. In the event of delays beyond the firm delivery timeline provided, Kaizen may apply a financial penalty to be deducted from the final payment.

6. If the proposed vehicle must be imported from outside of Liberia, vendors are strongly encouraged to identify the country from which the proposed vehicle would be shipped.

7. A contact name, email address, and telephone number to facilitate communication between Kaizen and the prospective vendor.

8. If a government, its agents, or agencies, have an ownership or managerial interest in the company, the prospective contractor must indicate this when submitting its offer. Failure to do so will result in the prospective vendor’s offer being removed from consideration.

EVALUATION

Kaizen will evaluate bids based on the following criteria:

1. Price 50%

2. Equipment Specifications (in relation to RFQ requirements) 30%

3. Delivery Time 20%

Evaluation Criteria Grading for Each Criterion:

Exceeds Expectations 4 Points

Meets Expectations 3 Points

Meets most but not All Expectations 2 Points

Does Not Meet Expectations 1 Point

APPLICATION

Your submission must be received through email no later than 5PM Monrovia local time on Feb 21, 2019, sent to the attention to both of the following: Phoebe McKinney (pmckinney@learninglinks-liberia.com) and (operations@learninglinks-liberia.com )

Email submission should have “RFQ-19-001” and the service provider name in the subject line.

SCHEDULE OF EVENTS
Release of RFQ Feb. 7, 2019
RFQ Closes – Responses Due Feb. 21, 2019 by 5pm Monrovia time
The schedule noted above may be changed at any time in the sole discretion of Kaizen.
GENERAL TERMS AND CONDITIONS
1. Kaizen’s project in Liberia is funded by the United States Agency for International Development
(USAID), under Source and Nationality (S/N) Geographic Code 937. (For more information, please
refer to http://www.usaid.gov/ads/policy/300/310.) A request for waiver may apply if necessary;
however, the estimated time required to obtain the SON waiver will be considered within the
“Timeline” in the Evaluation Criteria. Kaizen encourage all bidders to consider products that fall under
S/N Geographic Code 937 as priority whenever possible.
2. Kaizen will only consider responsive Responses from responsible vendors for award.
3. Collusion is strictly prohibited. Collusion is defined as an agreement or compact, written or oral,
between two or more parties with the goal of limiting fair and open competition by deceiving,
misleading, or defrauding a third party.
4. Prices quoted must be valid for sixty (60) days.
5. Unit prices are required and in the case of discrepancies between unit price and total price, the unit
price will be taken as reference basis in the evaluation.

Documents

 Tender Notice