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The UNIVERSITY OF COLOGNE, DEPARTMENT 64 - PURCHASING has issued a Tender notice for the procurement of a University of Cologne - Preparation and Support for the Cafm System Tender and Introduction in the Germany. This Tender notice was published on 27 Jan 2026 and is scheduled to close on 26 Feb 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 134457656, while the tender notice number is 2026_64_0008 and Registering on the platform.
Procurement Summary
Country: Germany
Summary: University of Cologne - Preparation and Support for the Cafm System Tender and Introduction
Deadline: 26 Feb 2026
Posting Date: 27 Jan 2026
Other Information
Notice Type: Tender
TOT Ref.No.: 134457656
Document Ref. No.: 2026_64_0008
Financier: Self Financed
Purchaser Ownership: Public
Tender Value: Refer Document
Purchaser's Detail
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Login to see detailsTender Details
The UoK was given property management by the state. The UoK thus assumes responsibility for all construction measures (new and extension buildings, renovations and modernizations). This means that maintenance (maintenance, inspection and... Repairs in the event of malfunctions) for all users of the properties in the UoK portfolio. At the time of this tender, the client-based facility management system FM Essentials is used for reporting, documenting and controlling orders PLANON (formerly Conject) in use. Further development and support of this solution will be discontinued by the provider in the medium term. In addition, the solution no longer meets the current and future requirements of a facility management system. From this Basically, with the support of external consultants, the requirements should be collected in detail, the options should be evaluated on the basis of a rough market analysis and a tender should be prepared. In detail, the project scope includes the replacement of the Existing system: o First priority is to install a maintenance planning system (IPS) in order to meet the UoK's operator responsibility from a governance perspective. Maintenance planning is currently done in Excel. The data basis and the planning and evaluations based on them are error-prone, partly not up-to-date and imply data redundancies. This also makes work more difficult, among other things with regard to planning the deployment of personnel. o Second priority is replacement of the ticketing system, with regard to planned maintenance measures as well as for operational fault management. o With 3rd priority is an area management module from the planning and construction area of property management Requirements must be taken into account, since in the current - then to be replaced - system landscape, area data is used and updated in an interface with the CAD system FMDesign. Both the and...
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