Tender For Medical Insurance Services Tender, South Sudan - 42026271

Procurement Summary

Country : South Sudan

Summary : Tender For Medical Insurance Services

Deadline : 21 Apr 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 42026271

Document Ref. No. : FWA/MED/SSUD-2020-003

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : SAVE THE CHILDREN INTERNATIONAL
Negash Wondimagegn Procurement Manager P.O. Box 170, Juba Email: juba.procurement@savethechildren.org / wondimagegn.negash@savethechildren.org
South Sudan
Email :juba.procurement@savethechildren.org / wondimagegn.negash@savethechildren.org
URL :https://www.savethechildren.net/

Tender Details

Tenders are invited for Medical Insurance Services.

INVITATION TO TENDER FOR SAVE THE CHILDREN INTERNATIONAL

South Sudan


MEDICAL INSURANCE SERVICES

Date: 30/03/2020

Invitation to Tender (ITT)

Reference No: FWA/MED/SSUD2020-003

Dear Sir/Madam,

Save the Children International (SCI) invites you to tender for the provision of MEDICAL INSURANCE SERVICES.

This tender pack has been specifically created to provide you with all the information required to understand SCI‟s requirements, and complete a response to the tender, should you wish.

Below is a summary of all the information included in the tender pack (you can use the hyperlinks to navigate the document:

 Part 1: Invitation to Tender Document

1) Introduction to SCI

2) Project Overview and Requirements

3) Award Criteria

4) Instructions & Key Information

 Part 2 : Core Requirements and Specification

 Provides a detailed description of SCI specific requirements – for example; volumes, delivery dates / locations, product specifications etc.

 Part 3 : Bidder Response Document

 A template to be used to submit your response to this Invitation to Tender.

 Includes the Terms & Conditions of Bidding.

 Part 4 : Appendices

o Appendix 1 – Terms & Conditions of Purchase

o Appendix 2 – Child Safeguarding Policy

o Appendix 3 – Save the Children Anti-Bribery and Corruption Policy

o Appendix 4 – Save the Children‟s Human Trafficking and Modern Slavery Policy

o Appendix 5 – The IAPG Code of Conduct

Responses should be submitted no later than 21st April, 2020 (1600 HRS) using the Bidder Response

Document provided in Part 3 of this tender pack. For further guidance on how to submit your response, please follow the instructions detailed here.

Queries should be directed to Wondimagegn Negash

We look forward to receiving your response.

Negash Wondimagegn
Procurement Manager

PART 1 – INVITATION TO TENDER


1. INTRODUCTION TO SAVE THE CHILDREN
SCI is the world‟s leading independent organisation for children. We save children‟s lives; we fight for
their rights; we help them fulfil their potential. We work together, with our partners, to inspire
breakthroughs in the way the world treats children and to achieve immediate and lasting change in
their lives.
Our Vision – a world in which every child attains the right to survival, protection, development and
participation.
Our Mission – to inspire breakthroughs in the way the world treats children and to achieve
immediate and lasting change in their lives.
We do this through a range of initiatives and programmes, to:
 Provide lifesaving supplies and emotional support for children caught up in disasters like
floods, famine and wars.
 Campaign for long term change to improve children‟s lives.
 Improve children‟s access to the food and healthcare they need to survive.
 Secure a good quality education for the children who need it most.
 Protect the world‟s most vulnerable children, including those separated from their families
because of war, natural disasters, extreme poverty or exploitation.
 Work with families to help them out of the poverty cycle so they can feed and support their
children.
For more information on the work we undertake and recent achievements, visit our website at
www.savethechildren.net
Invitation to tender
4
2. PROJECT OVERVIEW AND REQUIREMENTS
2.1 PROJECT OVERVIEW
Please see below a summary of the requirements for which Save the Children invites you to bid on.
Further detail on the specific requirements of the project (volumes, dates, product specifications /
drawings etc.) can be found in Part 2 (Core Requirements & Specifications) of this Tender Pack.
Item Description
Country South Sudan
Description of goods or
services
MEDICAL INSURANCE SERVICES
Duration One Year with Possible of extension
Agreement Type
1) SCI intends, but reserves the right not to, enter into a Contract
which commits us to buying the goods or services listed in Part
2.
3. AWARD CRITERA
SCI is committed to running a fair and transparent tender process and ensuring that all bidders are
treated and assessed equally during this tender process.
Bidder responses will be evaluated against three categories of criteria: Essential Criteria, Capability
Criteria, and Commercial Criteria.
These criteria have been especially created to help SCI determine which bidder is able to offer the
best quality and most commercially competitive solution to meet our needs and deliver the most
effective programming to our beneficiaries.
3.1 ESSENTIAL CRITERIA
These are criteria which bidders must meet in order to be successful and progress to the
next round of evaluation. If a bidder does not meet any of the Essential Criteria, they will be
excluded from the tender process. This criteria is scored as Pass or Fail and will not be
evaluated against capability and commercial criteria.
3.2 CAPABILITY CRITERIA
These are criteria will used to evaluate the bidders ability, skill and experience in relation to
the requirements of SCI. All bids which pass the Essential Criteria will be evaluated against
Invitation to tender
5
the same pre-agreed Capability Criteria, which will have been created by a committee of
representatives from SCI.
3.3 COMMERIAL CRITERIA
These criteria will be used to evaluate the commercial competitiveness of a bid. All bids
which pass the Essential criteria will be evaluated against the same pre-agreed Commercial
Criteria, which have been created by a committee of representatives from SCI.
All Capability and Commercial Criteria will be weighted accordingly to reflect their importance. The
Commercial Criteria will account for at least 40%. The Capability Criteria will account for up to 60% of
the score.
4. BIDDER RESPONSE DOCUMENT
To ensure bidders provide all the required information in order for SCI to be able to effectively
evaluate bidders bids against the Evaluation Criteria, a Bidder Response Document has been created.
Bidders must complete the Bidder Response Document and provide various pieces of information as
part of their submission.
Further information on the Bidder Response Document can be found in Section 4 of this Tender Pack,
and a copy of the Bidder Response is provided in Schedule 2.
5. VETTING
Prior to a bidder supplying any goods / services they must first be vetted and cleared to work with
Save the Children. This involves checking bidders and key personnel against Global Watch Lists,
Enhanced Due Diligence Lists and Politically Exposed Persons Lists.
The vetting of bidders will be completed after the award decision has been made. If any information
provided by the Bidder throughout the tender process is proved to be incorrect during the vetting
process (or at any other point), SCI may reverse their award decision.
6. BIDDER INSTRUCTIONS
6.1 TIMESCALES
The below table indicates the key dates for this tender process. The issuing of this Invitation to
Tender and Tender Pack represents the start of the tender process.
Activity Date
Issue Invitation to Tender 30th March, 2020
Deadline for questions from
Bidders
13th April, 2020
Invitation to tender
6
Deadline for Return of Bids 28th April, 2020 (1600 HRS)
Bid Clarifications 30th May, 2020
Award Contact 15th June, 2020
Mobilisation 15th July, 2020
Go Live 1
st August, 2020
Please note that the above timings / dates are being shared for indicative purposes only and are
subject to change. However, SCI commits to ensure Bidders are treated fairly, equally and have
sufficient time made available to participate in this tender process.
6.2 DOCUMENTATION FOR SUBMISSION
Bidders wishing to submit a proposal to this Invitation to Tender must use the Bidder Response
Document template in Part 3 of this Tender Pack. Any bids received using different formats will not
be accepted.
This document has been created specifically for this tender and allows Bidders to demonstrate their
ability to deliver the required goods and / or services. The Bidder Response document is linked to the
Essential, Capability and Commercial Criteria which will be used to evaluate the quality of the bids
received.
Within the Bidder Response Document instructions are provided on how to complete the document
and specific guidance is provided on what information / supporting documentation is required.
The Bidder is expected to sign the statement in Section 3 of the Bidder Response Document to
confirm that the bidder response is accurate and can be relied upon
6.3 SUBMISSION OF BIDS
Responses will only be accepted in the requested format. Any incomplete responses or responses
not in the format of the provide templates may be treated as void.
Bids can be submitted electronically or by hard copy:
Electronic Submission
 An email containing a copy of the bid:
a. Email should be sent to juba.procurement@savethechildren.org
b. Email should be addressed to juba.procurement@savethechildren.org
Please note – this email box is a sealed tender box so DO NOT SEND
QUESTIONS related to this tender to this email address.
c. The subject of the email should be “Invitation to tender FWA/MED/SSUD2020-001 Bidder Response – „Bidder Name‟, „Date‟‟
d. All documents should be clearly labelled so it is clear to understand
what each file relates to.
Invitation to tender
7
e. Email size should not exceed 15mb – if this limit is breached bidder
should split the submission into two emails.
f. Do not copy other SCI email addresses into the email when you submit it
as this may invalidate your bid.
Or;
Paper Submission
 Two hard copies of bid submitted on headed paper
o Bids to be submitted to SCI in Hai Malakal, opposite works Trade Union office, behind
the Norwegian Embassy
o Bids should be submitted in a single sealed envelope addressed to The Tender
Committee
o The envelope should clearly indicate the Invitation to ten

Documents

 Tender Notice