Medical Commodities Distribution Tender in Liberia - 40198063

Procurement Summary

Country: Liberia

Summary: Tender For Medical Commodities Distribution

Deadline: 13 Feb 2020

Posting Date: 03 Feb 2020

Other Information

Notice Type: Tender

TOT Ref.No.: 40198063

Document Ref. No.: PSML-20260

Competition: ICB

Financier: United States Agency for International Development (USAID)

Purchaser Ownership: -

Tender Value: Refer Document

CPV Classification

33100000 - Medical equipments

Purchaser's Detail

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Tender Details

Request for proposals are invited for Medical Commodities Distribution.
REQUEST FOR PROPOSALS (RFP)
RFP Number: PSML-20260
Issuance Date: January 30, 2020
Deadline for Quotes: February 13, 2020 6pm Local Time
Description: Medical Commodities Distribution
For: Global Health Supply Chain-Procurement and Supply Management (GHSCPSM) project in Liberia
Funded By: United States Agency for International Development (USAID),
Contract No. AID-OAA-I-15-00004; HIV/AIDS Task Order 1: No. AID-OAA-TO-15-00007; Malaria Task Order 2: No. AID-OAA-TO-15-00009; PRH Task Order
3: No. AID-OAA-TO-15-00010; MCH Task Order 4: No. AID-OAA-TO-16-00018
Implemented By: Chemonics International Inc.
Point of Contact: [email protected]
***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****
Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/.
Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks.
Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.
Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.
Offerors responding to this RFP must include the following as part of the proposal submission:
• Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
• Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• Certify that all information in the proposal and all supporting documentation are authentic and accurate.
• Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.
Please contact Sara Benavides, [email protected], with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through the contact information listed on the website found at the hyperlink above.
Section 1: Instructions to Offerors

1. Introduction: The USAID Global Health Supply Chain Program-Procurement and Supply

Management (GHSC-PSM) project, implemented by Chemonics International in Liberia, has as a

primary purpose ensuring the uninterrupted supply of health commodities under USG-funded

public health initiatives. The project provides direct procurement and supply chain management

support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria

Initiative (PMI), and Population and Reproductive Health. In Liberia, GHSC-PSM works closely

with the Ministry of Health (MOH) at the central, county, and local level; and the Central Medical

Stores (CMS) to facilitate the distribution of commodities unto the last mile at the health

facilities and points of distribution to the patient. Distributions are cyclical in nature, with

approximately four rounds of delivery taking place per year to all 15 counties. As part of project

activities, the GHSC-PSM requires the purchase of third-party logistics (3PL) services to oversee

the safe and timely delivery of the commodities. The purpose of this RFP is to solicit quotations

for these services.

Chemonics seeks a best-in-class service provider with a strong background in transportation of

high value health commodities and the capacity to achieve industry standard performance

indicators for shipping and order accuracy.

The purpose of this RFP is to solicit quotations from eligible suppliers for as-needed, ad hoc

distribution orders. As a result of this RFP, the GHSC-PSM project in Liberia anticipates issuing a

Fixed Unit Price (FUP) Agreement or possibly multiple FUP Agreements—to establish specific

pricing levels and parameters for ordering these commodities/services. This will allow the GHSCPSM

project in Liberia to issue specific orders, on an as-needed basis and within a distribution

ceiling, for the procurement of these services over the next 12 months. The Supplier shall

furnish the supplies/services described in any purchase orders issued by Chemonics under this

Agreement. Chemonics is only obligated to pay for supplies/services ordered through orders

issued under this Agreement and delivered by the 3PL in accordance with the terms/conditions

of the Agreement.

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance

with the instructions, terms, and conditions described in this RFP. Failure to adhere with

instructions described in this RFP may lead to disqualification of an offer from consideration.

2. Offer Deadline and Protocol: Offers must be received no later than 6pm local Monrovia time on

February 13, 2020 by email to [email protected]. No hard copy submissions will be

accepted.

Please reference the RFP number in any response to this RFP. Offers received after the specified

time and date will be considered late and will be considered only at the discretion of Chemonics.

3. Questions: Questions regarding the technical or administrative requirements of this RFP may be

submitted no later than 9am local Monrovia time on February 6, 2020 by email

[email protected]. Questions must be submitted in writing; phone calls will not be

accepted. Questions and requests for clarification—and the responses thereto—that Chemonics

believes may be of interest to other offerors will be circulated to all RFP recipients who have

indicated an interest in bidding.

Only the written answers issued by Chemonics will be considered official and carry weight in the

RFP process and subsequent evaluation. Any verbal information received from employees of

RFP No. PSML-20260

Page 3 of 36

GlobalQMS ID: 10844.1, 5 June 2019

Chemonics or any other entity should not be considered as an official response to any questions

regarding this RFP.

4. Scope of Work: Section 3 contains the Scope of Work for the required services.

5. Quotations: Quotations in response to this RFP must be priced on a fixed-price, all-inclusive

basis, including delivery and all other costs. Pricing must be presented in US dollars and should

be done against the categories of distribution (see Section 3 for details) and tonnage transported

per truck. Offerors are requested to provide quotations utilizing the Distribution Summary

Costing Sheet (Annex A). This sheet should be submitted both in soft copy via email and printed,

with an official signature and/or stamp. Offers must remain valid for not less than forty-five (45)

calendar days after the offer deadline.

In addition, offerors responding to this RFP are requested to submit the following:

• Organizations responding to this RFP are requested to submit a copy of their official

registration or business license;

• Required Certifications (see Annex F for template)

• Information for at least three (3) references of past or present clients indicating the

relevant services carried out in the last three (3) years that best illustrate

company/individual’s qualifications and past performance (see Annex B)

• Offerors must provide proof of fleet ownership. Offerors will be required to use their

own fleet to transport commodities for Chemonics. Offerors may not use third-party

fleet or vehicles to transport Chemonics commodities. The offeror must submit one (1)

copy of the title and registration for each vehicle that it owns, and (2) photograph of the

vehicle. The title and registration must be valid, and clearly demonstrate that the

offeror is the sole owner of the vehicles to be used for transporting Chemonics

commodities.

• Proof insurance policy documents in line with the requirement in Section 3, scope of

work. If the provider does not currently have such coverage, proof of the current

insurance coverage must be provided along with confirmation its ability to fulfill the

requirements. No purchase order will be issued unless sufficient proof of insurance is

provided in line with any agreement that may result from this competition (see Section 3

for more details);

• A technical proposal outlining and providing support to documentation in the following

areas:

o Company profile or 2-3 pages introduction to company’s areas of expertise and

practice, and description of the team and main clients;

o Current key high-level staff and concise resume of staff with proven competency

level to manage similar program transportation and distribution services for

international donor funded health programs in Liberia. (Maximum of one

paragraph for each staff if including narrative);

o One pager on hiring practices for drivers, including detailing practices f

Documents

 Tender Notice