Tender For Air Transport (Cargo Only) Tender, South Sudan - 42034390

Procurement Summary

Country : South Sudan

Summary : Tender For Air Transport (Cargo Only)

Deadline : 25 Apr 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 42034390

Document Ref. No. : ITT-SCI-SS-2020-005

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : SAVE THE CHILDREN INTERNATIONAL
Attn: Mansoor Anwar, Head of Supply Chain and Administration / Negash Wondimagegn, Procurement Manager Hai Malakal, Juba
South Sudan
Email :juba.procurement@savethechildren.org
URL :https://www.savethechildren.net/

Tender Details

Tenders are invited for Air Transport (Cargo Only).

INVITATION TO TENDER FOR SAVE THE CHILDREN INTERNATIONAL

South Sudan

1st April 2020

Air Transport (Cargo Only)


Date: 1st April, 2020

Invitation to Tender

(ITT) Reference No: ITT-SCI-SS-2020-005

Dear Sir/Madam,

Save the Children International (SCI) invites you to tender for the provision of Air transport services for the South Sudan Country Office. This tender pack has been specifically created to provide you with all the information required to understand SCI’s requirements, and complete a response to the tender, should you wish.

Below is a summary of all the information included in the tender pack (you can use the hyperlinks to navigate the document:

 Part 1: Invitation to Tender Document

 Introduction to SCI

 Project Overview and Requirements

 Award Criteria

 Instructions & Key Information

 Part 2 : Core Requirements and Specification

 Provides a detailed description of SCI specific requirements – for example; volumes, delivery dates / locations, product specifications etc.

 Part 3 : Bidder Response Document

 A template to be used to submit your response to this Invitation to Tender.

 Appendix 1 Quotation, to be completed and submitted as part of your bid response

 Includes the Terms & Conditions of Bidding.

 Part 4 : Appendices

o Appendix 1 – Terms & Conditions of Purchase

o Appendix 2 – Child Safeguarding Policy

o Appendix 3 – Save the Children Anti-Bribery and Corruption Policy

o Appendix 4 – Save the Children’s Human Trafficking and Modern Slavery Policy

o Appendix 5 – The IAPG Code of Conduct

Responses should be submitted no later than 5:00 pm on 25thApril 2020 using the Bidder Response Document provided in Part 3 of this tender pack. For further guidance on how to submit your response, please follow the instructions detailed here.

Queries should be directed to Juba.procurement@savethechildren.org

We look forward to receiving your response.

Mansoor Anwar
Head of Supply Chain and Administration.


PART 1 – INVITATION TO TENDER


1. INTRODUCTION TO SAVE THE CHILDREN

SCI is the world‟s leading independent organisation for children. We save children‟s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

Our Vision – a world in which every child attains the right to survival, protection, development and participation.

Our Mission – to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We do this through a range of initiatives and programmes, to:
 Provide lifesaving supplies and emotional support for children caught up in disasters like floods, famine and wars.
 Campaign for long term change to improve children‟s lives.
 Improve children‟s access to the food and healthcare they need to survive.
 Secure a good quality education for the children who need it most.
 Protect the world‟s most vulnerable children, including those separated from their families because of war, natural disasters, extreme poverty or exploitation.
 Work with families to help them out of the poverty cycle so they can feed and support their children.

For more information on the work we undertake and recent achievements, visit our website at www.savethechildren.net

2. PROJECT OVERVIEW AND REQUIREMENTS
2.1 PROJECT OVERVIEW
Please see below a summary of the requirements for which Save the Children invites you to bid on.
Further detail on the specific requirements of the project (volumes, dates, product specifications etc.)
can be found in Part 2 (Core Requirements & Specifications) of this Tender Pack.
Item Description
Country South Sudan
Description of goods or
services
The Country Office of South Sudan has a Requirement for Air
Transport for Cargo Only


Duration Two (2) year Framework Agreement
Agreement Type


SCI wishes to enter into an agreement with bidder which outlines the
key details in which we anticipate purchasing from in the future. Such
an agreement is known as a „Framework Agreement or FWA‟. SCI
makes no commitment under this agreement until we issue subsequent
purchase orders outlining specific products/service or volumes.


3. AWARD CRITERA
SCI is committed to running a fair and transparent tender process, and ensuring that all bidders are
treated and assessed equally during this tender process.
Bidder responses will be evaluated against three categories of criteria: Essential Criteria, Capability
Criteria, and Commercial Criteria.
These criteria have been especially created to help SCI determine which bidder is able to offer the
best quality and most commercially competitive solution to meet our needs and deliver the most
effective programming to our beneficiaries.
3.1 ESSENTIAL CRITERIA
These are criteria which bidders must meet in order to be successful and progress to the
next round of evaluation. If a bidder does not meet any of the Essential Criteria, they will be
excluded from the tender process. This criteria is scored as Pass or Fail and will not be
evaluated against capability and commercial criteria.

3.2 CAPABILITY CRITERIA
These are criteria will used to evaluate the bidder`s ability, skill and experience in relation to
the requirements of SCI. All bids which pass the Essential Criteria will be evaluated against
the same pre-agreed Capability Criteria, which will have been created by a committee of
representatives from SCI.
3.3 COMMERIAL CRITERIA
These criteria will be used to evaluate the commercial competitiveness of a bid. All bids
which pass the Essential criteria will be evaluated against the same pre-agreed Commercial
Criteria, which have been created by a committee of representatives from SCI.
All Capability and Commercial Criteria will be weighted accordingly to reflect their importance. The
Commercial Criteria will account for at least 40%. The Capability Criteria will account for up to 60% of
the score.
4. BIDDER RESPONSE DOCUMENT
To ensure bidders provide all the required information in order for SCI to be able to effectively
evaluate bidders‟ bids against the Evaluation Criteria, a Bidder Response Document has been
created. Bidders must complete the Bidder Response Document and provide various pieces of
information as part of their submission.
Further information on the Bidder Response Document can be found in Section 4 of this Tender Pack,
and a copy of the Bidder Response is provided in Schedule 2.
5. VETTING
Prior to a bidder supplying any goods / services to Save the Children they must first be vetted. This
involves checking bidders and key personnel against Global Watch Lists, Enhanced Due Diligence
Lists Politically Exposed Persons Lists. If a bidder returns no adverse findings during the vetting
process, they will be cleared to work with Save the Children.
The vetting of bidders will be completed after the award decision has been made. If any information
provided by the Bidder throughout the tender process is proved to be incorrect during the vetting
process (or at any other point), SCI may reverse their award decision.
6. BIDDER INSTRUCTIONS
6.1 TIMESCALES
The below table indicates the key dates for this tender process. The issuing of this Invitation to
Tender and Tender Pack represents the start of the tender process.
Invitation to tender
6
Activity Date
Issue Invitation to Tender 1
st
April, 2020 from 9:00 am -4:30pm
Deadline for questions from
Bidders
15th
April 2020 at 5:00 pm
Deadline for Return of Bids 24th

April 2020 at 5:00 pm
Bid Clarifications 17th
April 2020 at 5:00 pm
Award Contact 1
st
June 2020
Please note that the above timings / dates are being shared for indicative purposes only and are
subject to change. However, SCI commits to ensure Bidders are treated fairly, equally and have
sufficient time made available to participate in this tender process.
6.2 DOCUMENTATION FOR SUBMISSION
Bidders wishing to submit a proposal to this Invitation to Tender must use the Bidder Response
Document template in Part 3 of this Tender Pack. Any bids received using different formats will not
be accepted.
This document has been created specifically for this tender and allows Bidders to demonstrate their
ability to deliver the required goods. The Bidder Response document is linked to the Essential,
Capability and Commercial Criteria which will be used to evaluate the quality of the bids received.
Within the Bidder Response Document instructions are provided on how to complete the document
and specific guidance is provided on what information / supporting documentation is required.
The Bidder is expected to sign the statement in Section 3 of the Bidder Response Document to
confirm that the bidder response is accurate and can be relied upon
6.3 SUBMISSION OF BIDS
Responses will only be accepted in the requested format. Any incomplete responses or responses
not in the format of the provided templates may be treated as void.
Bids should be submitted electronically:
Paper Submission
 One hard copies of bid submitted on headed paper
o Bids to be submitted to Save the Children International, Hai Malakal, Juba
South Sudan
o Bids should be submitted in a single sealed envelope addressed to
Tender Committee,
ITT/SCI/SSD/2020/05
Save the Children International
Hai Malakal,
Juba, South Sudan
Invitation to tender
7
o The envelope should clearly indicate the Invitation to tender reference number
ITT/SCI/SSD/2020/002, but contain no other details relating to the bid.
o All documentation submitted should be done in their own clearly labelled envelopes
(e.g. Bidder Response Document, Financial Accounts, Bill of Quantities etc.), which
are submitted in

Documents

 Tender Notice