Supply of Micronutrient Powder (MNP) for Fortification of Foods Consumed by Children... Tender

Procurement Summary

Country : Burundi

Summary : Supply of Micronutrient Powder (MNP) for Fortification of Foods Consumed by Children Aged 6 to 23 Months

Deadline : 31 Dec 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 38627901

Document Ref. No. : CWB/BUJA/LOG/100/2019

Competition : ICB

Financier : European Union (EU)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : CONCERN WORLDWIDE
#1 Avenue du Large, Quartier Kabondo, Bujumbura Attn: Programmes Director
Burundi
Email :alexis.nkurunziza@concern.net

Tender Details

Tenders are invited for Supply of Micronutrient Powder (MNP) for Fortification of Foods Consumed by Children Aged 6 to 23 Months.

Call for Tenders for supply of Micronutrient powder (MNP) for fortification of foods consumed by children aged 6 to 23 months in Burundi.
Concern Worldwide Burundi and consortium partners WHH & IRC are seeking suppliers of Micronutrient powder (MNP) for the fortification of foods consumed by children aged 6 to 23 months in Burundi. This is an EU funded project called Tubeho Neza (Better Living conditions). We look forward to receiving your tender at the address specified in Appendix 2 of the attached tender dossier below.

Tender Reference: CWB/BUJA/LOG/100/2019

Deadline Date: 31st December 2019


Tender Reference:
CWB/BUJA/LOG/100/2019










TENDER DOSSIER
CONCERN WORLDWIDE BURUNDI
FOR SUPPLY OF
Micronutrient powder (MNP) for fortification of foods consumed by children aged 6 to 23 months










Contents:
Appendix 1: Letter of Invitation
Appendix 2: Instructions to Bidder
Appendix 3: Concern’s Terms and Conditions
Appendix 4: Bidder’s Relevant Experience
Appendix 5: Bidder’s Declaration
Appendix 6: Finance Offer
Appendix 7: Technical Offer
Appendix 8: Concern’s Code of Conduct and associated policies
Appendix 9: Concern Anti-Fraud & Whistleblowing Policy
Appendix 10: Specifications of MNP
Appendix 11a & 11b: Required packaging for MNP boxes & sachets
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Appendix 1: Letter Of Invitation to Bidder


Tender Reference: CWB/BUJA/LOG/100/2019

Dear Sir/Madam,
SUBJECT: INVITATION TO TENDER FOR MICRO-NUTRIENT POWDER (as per the specifications in Appendices 2, 10 and 11)
Further to your enquiry regarding the publication of the above-mentioned Invitation to tender, please find enclosed the following documents, which constitute the tender dossier:
Appendix 1: Letter of Invitation
Appendix 2: Instructions to Bidder
Appendix 3: Concern’s Terms and Conditions
Appendix 4: Bidder’s Relevant Experience
Appendix 5: Bidder’s Declaration
Appendix 6: Finance Offer
Appendix 7: Technical Offer
Appendix 8: Concern’s Code of Conduct and associated policies
Appendix 9: Concern Anti-Fraud & Whistleblowing Policy
Appendix 10: Specifications of MNP
Appendix 11a & 11b : Required packaging for MNP boxes and sachets
We look forward to receiving your tender on or before December 31st 2019 to the address specified in the Appendix 2”Instructions to Bidder” below. Your tender bid must include the following documentation so please use the list below as a ‘Checklist’ before submitting your tender to Concern.
Description Checklist
1. Technical Specification

2. Financial Offer

3. Signed Bidder’s Declaration

4. Company Certificate of Registration

5. Completed ‘Bidders Relevant Experience Form’

6. Samples: Please note that samples provided which do not meet the minimum specifications as per the attached tender dossier, will not qualify to the final tender evaluation process.


Offers must be submitted in sealed envelopes, marked “not to be opened before January 14th 2020 should bear the tender reference specified above on the outside of the envelope for identification purposes.
Yours sincerely,

[Insert Name & Signature]

Appendix 2 – Instructions To Bidder


These MNPs will be purchased under an EU funded project called Tubeho Neza (Better Living conditions). This project started in August 2018 and is being implemented in a consortium with Welthungerhilfe (WHH) Concern Worldwide and International Rescue Committee (IRC), with WHH are the lead agency. The programme seeks to contribute to the strengthening of the resilience of Burundian rural population in two communes of Cibitoke Province. It will support extreme poor households that are food insecure and have less than 50 acres of landholdings in communities with high concentration of IDPs and returnees. It will also implement a health and nutrition component with pregnant and lactating women and children under five with acute malnutrition. The MNPs will contribute with this latter objective of addressing malnutrition. As the leading specialist of nutrition in Burundi and for this project, Concern Worldwide will purchase all the MNPs for the three agencies on behalf of our Consortium.

Supplies/Services to be provided

Item Micronutrient powder, sachet

Quantity 291, 872 boxes. Each box should contain 30 individual sachets of 1g each.

Technical/Determinative Requirements:
All products must fully comply with technical requirements (Appendix 10) in line with the international WHO guidelines. Please provide the specifications of the item with your quotation. Standard shelf life: minimum 24 months

Packing: Strong export packing as per the specifications required. Please inform on weights of each package, total volume and weights of the total consignment.
Marking: All packages are required to be marked as per the specified marking (below)

Required documentation
Your company must be able to provide the following documents in case the contract is granted
to your company:
• Packing list (specify full details of goods, weights, volume)
• Pro Forma Invoice (stating: VALUE FOR CUSTOMS PURPOSES ONLY. WITHOUT COMMERCIAL VALUE)
• Commercial Invoice
• Certificate of Origin
• Waybill
• Certificate of Conformity
• Pre-Inspection Certificate

All the shipping documents must clearly indicate: “HUMANITARIAN AID”, Consignee address and description of the
goods. The consignee address is:
c/o Concern Worldwide, #1 Avenue du Large, Quartier Kabondo, Bujumbura, Burundi.

One full set of the original shipping documents must accompany the consignment. All the shipping details and copies
of all documents needs to be sent to the Consignee and to the Buyer at least 5 days prior to the arrival of the
consignment by e-mail: alexis.nkurunziza@concern.net

Closing date and time for submission of tenders
All offers must be submitted no later than 31st December to the address specified above.

Timetable for provision
The items should be delivered as per the agreed shipment schedule. Please indicate in your offer, the best
binding delivery time of the items in weeks/months after the purchase order.

Please be advised that the arrival after the confirmed delivery date is subject to a deduction from
the invoice of 0, 2% of the value of the delayed items per day up to max 10% of the total value of the items.

This clause applies equally to the shortages as a result of loss or damages during the transit when the
supplier is responsible of the transportation. The supplier will be required to make good on these
shortages.

Language of offers
All offers should be received in English or French.

Period of validity of offers
All bids must be valid for a minimum of 3 months from the tender submission date.

Currency
All tender submissions should be received in Euro or USD.

Incoterms
The Incoterm relevant to the supply should be DAP.

Lots
The item should be delivered in two lots with 145, 936 boxes in each lot The preliminary shipment schedule is:

April 2020
October 2020

Type of contract
Contract for purchasing of 291, 872 boxes of micronutrient powder with each box containing 30 sachets of 1g.
Samples Required
All suppliers will refer to the sample attached as clarification on the mark and model of the quality of MNPs
required before submitting offers All boxes and sachets need to be in the format with the instructions in
as per Appendices 10, 11a and 11b.
Content of tenders
Documents required to be submitted along with the technical and financial offers are:
A. Bidder’s Relevant Experience
B. Signed Bidder’s Declaration
C. Company Certification of Registration
D. Samples which must conform to the packaging specifications supplied with this tender

Opening of tender
The opening of submitted offers will take place at the Concern Worldwide Burundi office situated at #1 Avenue du Large, Q. Kabondo, Bujumbura on 14th January 2020 at 10am in the presence of any and all bidders who so wish. The analysis of the offers will be done by a selection committee consisting of members from the three organisations in aforementioned Consortium, that being Welthungerhilfe, Concern Worldwide and International Rescue Committee.

Evaluation of tenders
Bids will be evaluated on three stags. The first stage is the Administrative stage where all documents will be checked and any and all suppliers who have not submitted all requested documents will not progress to stage 2. Stage 2 is the technical stage and all offers at this stage will be evaluated in line with the technical offer as per Annex 7 and Annex 10. Bids which have met with the administrative and technical compliance will qualify for the financial evaluation stage of the process.
Clarification meeting
Any explanation or clarification given to a bidder must be communicated to all other bidders regardless of whether they have requested the information. All clarifications/ questions should be in writing and addressed to alexis.nkurunziza@concern.net

Cancellation of the tender procedure
The cancellation of the tender process might take place in case of non-receipt of a minimum number of bids, a dramatic change in specification of the material, the costs exceeding budgetary limits.

Appeals Process
If a bidder or potential bidder has any issue with the process that they feel requires an appeal, the bidder or potential bidder should contact the Programmes Director of Concern Worldwide Burundi at: maud.biton@concern.net
Data protection
All procurement activities are fully and transparently documented for internal or donor audit purposes. Concern guarantees confidentiality of the procurement process.


Appendix 3 – Terms And Conditions


Tender Reference: CWB/BUJA/LOG/100/2019

CONCERN WORLDWIDE PURCHA

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