Supply of Hygiene, NFI Core Relief Item, Emergency Shelter and Shelter Rehabilitations... Tender

Procurement Summary

Country : Nigeria

Summary : Supply of Hygiene, NFI Core Relief Item, Emergency Shelter and Shelter Rehabilitations kits

Deadline : 07 Feb 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 29980295

Document Ref. No. : RFQ-NGA-000022

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DANISH REFUGEE COUNCIL (DRC)
No. 10 Nguru Road, Off Damboa Road, Maiduguri, Borno State tender.nga@drc.ngo / c.o.conduct@drc.dk
Nigeria
Email :tender.nga@drc.ngo / c.o.conduct@drc.dk
URL :www.drc.dk/

Tender Details

Tenders are invited for Supply of Hygiene, NFI Core Relief Item, Emergency Shelter and Shelter Rehabilitations kits.

17-01-2019 - Invitation to Bid for framework agreement for the Supply of Hygiene, NFI Core Relief Item, Emergency Shelter and Shelter Rehabilitations kits

(Reference no.: RFQ-NGA-000022)

The Danish Refugee Council (DRC) has received a grant from ECHO for the implementation of the humanitarian aid operation in the North East of Nigeria. Part of this operation is the supply of Wash Core Relief, NFI Core Relief Item, Emergency Shelter and Shelter Rehabilitations kits. Therefore, the DRC requests you to submit price bid(s) for the supply of the item(s) listed on the attached DRC Bid Form Annex A.

ITB Issuing Date: 17 January 2019

ITB Closure Date: 07 February 2019 (12 pm local Nigeria time)

Dear Sir/Madam:

The Danish Refugee Council (DRC) has received a grant from ECHO for the implementation of the humanitarian aid operation in the North East of Nigeria. Part of this operation is the supply of Wash Core Relief, NFI Core Relief Item, Emergency Shelter and Shelter Rehabilitations kits. Therefore, the DRC requests you to submit price bid(s) for the supply of the item(s) listed on the attached DRC Bid Form Annex A.

PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE

• IMPORTANT INFORMATION REGARDING THIS ITB:

• THIS ITB IS LAUNCHED FOR THE PURPOSE OF ESTABLISHING A FRAMEWORK AGREEMENT WITH THE SUPPLIERS FOR

THE SUPPLY OF NFI, HYGIENE AND HYGIENE REPLENISHMENT KITS FOR A PERIOD OF 12 MONTHS, RENEWABLE FOR 12 MONTHS.

• A Framework agreement is not binding DRC to place any Purchase Orders. DRC will place orders to the awarded supplier based on the agreement as per its requirement.

• This tender is divided into 4 LOTs:
Lot 1: Wash Core relief kits: around 8, 500 kits
Lot 2: NFI Core relief kits: around 3, 500 kits
Lot 3: Emergency Shelter Kits: around 500 kits

Lot 4: Shelter Rehabilitation kits: around 600 kits

Bidders can choose to bid for one, two, three or the four lots.

• DRC may choose to cancel the agreement if deemed necessary.

• DRC may choose to split the contract award to more than one supplier.

• Samples are a mandatory requirement part for this bid. Any bid without samples will be rejected. The submitted samples of non-awarded bidders may be returned to the bidder at its own cost after the award is completed. The samples of the selected bidder will remain with DRC as part of the bid.

• The delivery time of the supply will be defined for each order based on the quantities. DRC may terminate the contract or impose other penalties if supplier fails to deliver items within this period.

• The supplier is responsible to gather all the items in his own warehouse first. Then, the items will be sent to DRC warehouse where the quality check will be done before the kitting by the supplier.

• All supplies shall be delivered as per DDP INCOTERMS 2010 in Maiduguri (Borno State) and Mubi (Adamawa State)

• No advance payment will be paid to the awarded suppliers. The awarded suppliers are expected to mobilize their own resources to deliver the agreed material.

II. SELECTION AND AWARD CRITERIA

This tender will be awarded to the lowest cost technically compliant bid. The technical evaluation criteria are as per the specifications stated in Annex A.

B. Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the ITB. A Bid is deemed to meet the criteria if it confirms that it meets all mandatory conditions, procedures and specifications in the ITB without substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the ITB, it will be rejected.
The technical criteria are stipulated in Annex A.1 – Technical Bid Form.
C. Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically noncompliant will not be financially evaluated.
III. TENDER PROCESS
The following processes will be applied to this Tender:
? Tender Period
? Tender Closing
? Tender Opening
? Administrative Evaluation
? Technical Evaluation
? Financial Evaluation
? Contract Award
? Notification of Contract Award

IV. SUBMISSION OF BIDS

Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the ITB requirements, prior to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing date and time specified.
All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2).
Beyond the DRC Bid Form, the following documents shall be contained with the bid:
? Tender & Contract Award Acknowledgment Certificate (Annex B), and if required the Supplier Profile and
Registration form (Annex E), plus any other documents required.
? Samples of all items are required to be submitted together with the bid for all products listed in the DRC Bid Form
(Annex A). Further instructions are provided in section 5. Samples shall be packed and marked per lot, mixed up
the samples will automatically disqualify the vendor at the technical stage.
Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any
other email address, or physical address will be disqualified.
Bids submitted by mail, email or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such
Bids.
Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the ITB requirements.
A. Hard Copy:
Hard copy Bids shall be separated into ‘Financial Bid’ and ‘Technical Bid’:
o The Financial Bid shall only contain the financial bid form, Annex A.2
o The Technical Bid shall contain all other documents required by the tender as mentioned in section A. Administrative Evaluation, but excluding any pricing information

Documents

 Tender Notice