Supply of Greenhouse for Cocoa Seedlings Tender in Liberia - 51696858

Procurement Summary

Country: Liberia

Summary: Supply of Greenhouse for Cocoa Seedlings

Deadline: 05 Apr 2021

Posting Date: 27 Mar 2021

Other Information

Notice Type: Tender

TOT Ref.No.: 51696858

Document Ref. No.: RFQ-3-1-21

Competition: ICB

Financier: European Union (EU)

Purchaser Ownership: -

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Quotation are invited for Supply of Greenhouse for Cocoa Seedlings.
Cocoa Value Chain Development Programme (COVADEP)
Request for Quotation (RFQ)
SUPPLY OF GREENHOUSE FOR COCOA SEEDLINGS
(Quotation No.: RFQ-3-1-21)
Date: 03/23/2021
Section I. Invitation for Sealed Quotation
Name of Procurement Entity: SOLIDARIDAD WEST AFRICA
Address of Procurement Entity: Hse No. C-124 between 15 & 16 Streets, Gardner Avenue. Monrovia, Liberia
Date of Invitation: 03/23/2021
1. SOLIDARIDAD WEST AFRICA invites sealed quotations from eligible registered
Suppliers with the following:
(a) Current Business License from the relevant Ministry (or other licensing office as pertinent for Liberia
(b) Up-to-date Income Tax Clearance Certificate
For the supply, delivery and installation of:
Item No. DESCRIPTION OF ITEM LOCATION QUANTITY

1 Greenhouse tunnel construction CARI, Bong County, Liberia 1
2. Sealed quotations must be delivered to the Solidaridad West Africa Liberia office on or

before 5:30pm on April 5, 2021

3. Tenderers are to quote for any or all of the items. Partial tendering shall be disqualified

4. Tenders shall be valid for 60 days from the date of tender submission.

5. The item shall be delivered and installed at the respective places shown in the

distribution schedule within 4 weeks from date of Contract.

6. Quotation shall be in UNITED STATES DOLLARS.

7. Deadline for submission of quotations to the undersigned in a sealed envelope is 5:30

pm at the Solidaridad West Africa office, on April 5, 2021. All late submissions will

be rejected outright.

Yours faithfully,

Michael Slewion Doe

Country Representative

Distribution List

1.

Section II. Conditions of Contract

1. Definitions 1.1 In this contract, the following terms shall be interpreted as

indicated:

a. "The Contract" means the agreement entered into between

the Purchaser and the Supplier, as recorded in the

Contract Form Signed by the parties, including all

attachments and appendices thereto and all documents

incorporated by reference therein;

b. "The Contract Price" means the price payable to the

Supplier under the contract for the full and proper

performance of its contractual obligation;

c. "The Goods" means Equipment and related Accessories

and spare-parts which the Supplier is required to supply to

the Purchaser under the contract;

d. "Services" means services ancillary to the supply of the

goods such as transportation and insurance including the

installation, commissioning and the operational and

maintenance training of the supplied equipment.

e. "The Purchaser" means the organization purchasing the

goods;

f. "The Supplier" means the organization supplying the goods

and services under this contract.

2. Technical

Specification

2.1 The goods supplied under this contract shall conform to the

standards mentioned in the Technical Specification.

3. Patent Right 3.1 The Supplier shall indemnify the Purchaser against all third

party claims of infringement of patent, trademark or industrial

design rights arising from use of goods or any part thereof in

the Purchaser`s country.

4. Inspection

and Tests

4.1 The Purchaser or its Representative shall have the right to

inspect and/or test the goods to confirm their conformity to

the Technical Specification and the quality of performance

after the supply and delivery of good to Purchaser`s

premises.

5. Packing 5.1 The Supplier shall provide such packing of the goods as is

required to prevent their damage or deterioration during

transit to their final destination as indicated in the contract.

5.2 The packing shall be sufficient to withstand, without limitation,

rough handling during transit and exposure to extreme

temperatures, salt and precipitation during transit and open

storage.

5.3 Packing case, size and weights shall take into consideration,

where appropriate, the remoteness of the goods` final

destination and the absence of heavy handling facilities at all

points in transit.

5.4 The packing, marking and documentation within and outside

the packages shall comply strictly with such special

requirements as shall be expressly provided in accordance

with international standard and practice.

6. Delivery of

Goods

6.1 Delivery of the goods shall be made by the Supplier in

accordance with the terms specified by the Purchaser in its

schedule of requirements.

6.2 For purposes of the contract "FOB", "C&F", "CIF", "CIP" and

other trade terms used to describe the obligations of the

parties shall have the meanings assigned to them by the

current edition of the International Rules for the Interpretation

of the Trade Terms (INCOTERMS) published by the

International Chamber of Commerce (ICC), Paris.

7. Insurance 7.1 The goods supplied under the contract shall be fully insured

in the currency of the bid price against loss or damage

incidental to manufacture or acquisition, transportation,

storage and delivery in the manner specified.

7.2 Where delivery of the goods is required by the Purchaser on

a CIF or CIP basis to a specified destination, the Supplier

shall arrange and pay for insurance, naming the Purchaser

as the

Beneficiary and the Supplier shall be required to meet all

transport and storage expenses until delivery.

8. Warranty 8.1 The Supplier warrants that all the goods supplied under the

contract shall fully comply with the specification laid down in

the contract.

8.2 The warranty shall remain valid for one year after the goods

have been delivered to the final destination indicated in the

contract, and accepted by the Purchaser after installation and

commissioning of equipment by the Supplier.

8.3 The Purchaser shall promptly notify the Supplier in writing of

any claims arising under this warranty.

8.4 Upon receipt of such notice, the Supplier shall, within 30 days

replace the defective goods without cost to the Purchaser.

The Supplier will be required to remove, at its own risk and

cost, the defective goods.

9. Payment 9.1 Payment shall be made in the currency in which the contract

price has been stated in the Supplier`s tender.

9.2 Payment of the goods supplied from within Liberia shall be

made in United States Dollars after the delivery and

installation and commissioning of goods to the satisfaction of

the Purchaser.

9.3 Payment of the goods to be supplied from abroad shall be

made in the following manner:

a. On shipment: Eighty (80) percent of the contract

price of the Goods shipped shall be paid through

irrevocable confirmed letter of credit opened in

favour of the Supplier in a bank in its country,

upon submission of documents.

b. On acceptance: Twenty (20) percent of the

contract price of goods received shall be paid

within thirty (30) days of receipt of the goods upon

submission of claim supported by the acceptance

certificate issued by the Purchaser.

(NOT APPLICABLE)

Or

c. Full (100%) payment on satisfactory delivery and

acceptance of goods. (APPLICABLE)

10. Prices 10.1 Prices charged by the Supplier for goods delivered under the

contract shall not vary from the prices quoted by the Supplier

in its sealed quotation.

11. Liquidated

Damages

11.1 If the Supplier fails to deliver any or all of the goods within the

time period specified in the contract, the Purchaser shall,

without prejudice to its other remedies under the contract,

deduct from the contract price, as liquidated damages, a sum

equivalent to 1.0 percent of the contract price of delayed

goods for each week of delay until actual delivery, up to a

maximum deduction of 10 percent of the delayed goods`

contract price. Once the maximum is reached, the Purchaser

may consider termination of the contract.

12. Resolution of

Disputes

12.1 The Purchaser and Supplier shall make every effort to

resolve amicably by direct informal negotiation any

disagreement or dispute arising between them under or in

connection with the contract.

12.2 If, after thirty (30) days from the commencement of such

informal negotiation, the Purchaser and Supplier have been

unable to resolve amicably a contract dispute, it shall be

referred by either party to an adjudicator agreed by the

parties. In the event of disagreement, the adjudicator shall be

appointed in accordance with the Laws of the Republic of

Liberia.

13. Governing

Language

13.1 The Governing Language shall be English

14. Applicable

Law

14.1 The applicable law shall be the Laws of the Republic of

Liberia.

15. Notices 15.1 Purchaser`s address for notice purposes

Hse No. C-124 between 15 & 16 Streets, Gardner Avenue.

Monrovia, Liberia

15.2 Supplier-s address for notice purposes:

___________________________________

____________________________________

16. Taxes and

Duties

16.1 The Supplier shall be entirely responsible for all taxes, duties,

License fees and other such levies imposed by the

Government of the Republic of Liberia.

17. Operation,

Maintenance and

Spare-parts

Manuals

17.1 The successful Supplier shall supply a copy of

manufacturer`s operation, maintenance and spare-part

manuals of the goods (Equipment).

Section III. Form of Contract

THIS AGREEMENT made the _____ day of ______________20 ____ between [name of

Purchaser] (hereinafter called “the Purchaser”) of the one part and [name of Supplier] of [city and

country of Supplier] (hereinafter called “the Supplier”) of the other part:

WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz.,

_____________________________________________________________________________

_______________________________________________________________

[brief description of goods and services]

and has accepted a tender by the Supplier for the supply of those goods and services in the sum

of [contract price in words and figures] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and e

Documents

 Tender Notice