Supply of Greenhouse for Cocoa Seedlings Tender, Liberia - 51696858

Procurement Summary

Country : Liberia

Summary : Supply of Greenhouse for Cocoa Seedlings

Deadline : 05 Apr 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 51696858

Document Ref. No. : RFQ-3-1-21

Competition : ICB

Financier : European Union (EU)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : SOLIDARIDAD WEST AFRICA
Hse No. C-124 between 15 & 16 Streets, Gardner Avenue. Monrovia
Liberia

Tender Details

Quotation are invited for Supply of Greenhouse for Cocoa Seedlings.

Cocoa Value Chain Development Programme (COVADEP)

Request for Quotation (RFQ)

SUPPLY OF GREENHOUSE FOR COCOA SEEDLINGS

(Quotation No.: RFQ-3-1-21)

Date: 03/23/2021

Section I. Invitation for Sealed Quotation

Name of Procurement Entity: SOLIDARIDAD WEST AFRICA

Address of Procurement Entity: Hse No. C-124 between 15 & 16 Streets, Gardner Avenue. Monrovia, Liberia

Date of Invitation: 03/23/2021

1. SOLIDARIDAD WEST AFRICA invites sealed quotations from eligible registered

Suppliers with the following:

(a) Current Business License from the relevant Ministry (or other licensing office as pertinent for Liberia

(b) Up-to-date Income Tax Clearance Certificate

For the supply, delivery and installation of:

Item No. DESCRIPTION OF ITEM LOCATION QUANTITY
1 Greenhouse tunnel construction CARI, Bong County, Liberia 1



2. Sealed quotations must be delivered to the Solidaridad West Africa Liberia office on or
before 5:30pm on April 5, 2021
3. Tenderers are to quote for any or all of the items. Partial tendering shall be disqualified
4. Tenders shall be valid for 60 days from the date of tender submission.
5. The item shall be delivered and installed at the respective places shown in the
distribution schedule within 4 weeks from date of Contract.
6. Quotation shall be in UNITED STATES DOLLARS.
7. Deadline for submission of quotations to the undersigned in a sealed envelope is 5:30
pm at the Solidaridad West Africa office, on April 5, 2021. All late submissions will
be rejected outright.
Yours faithfully,
Michael Slewion Doe
Country Representative
Distribution List
1.
Section II. Conditions of Contract
1. Definitions 1.1 In this contract, the following terms shall be interpreted as
indicated:
a. "The Contract" means the agreement entered into between
the Purchaser and the Supplier, as recorded in the
Contract Form Signed by the parties, including all
attachments and appendices thereto and all documents
incorporated by reference therein;
b. "The Contract Price" means the price payable to the
Supplier under the contract for the full and proper
performance of its contractual obligation;
c. "The Goods" means Equipment and related Accessories
and spare-parts which the Supplier is required to supply to
the Purchaser under the contract;
d. "Services" means services ancillary to the supply of the
goods such as transportation and insurance including the
installation, commissioning and the operational and
maintenance training of the supplied equipment.
e. "The Purchaser" means the organization purchasing the
goods;
f. "The Supplier" means the organization supplying the goods
and services under this contract.
2. Technical
Specification
2.1 The goods supplied under this contract shall conform to the
standards mentioned in the Technical Specification.
3. Patent Right 3.1 The Supplier shall indemnify the Purchaser against all third
party claims of infringement of patent, trademark or industrial
design rights arising from use of goods or any part thereof in
the Purchaser`s country.
4. Inspection
and Tests
4.1 The Purchaser or its Representative shall have the right to
inspect and/or test the goods to confirm their conformity to
the Technical Specification and the quality of performance
after the supply and delivery of good to Purchaser`s
premises.
5. Packing 5.1 The Supplier shall provide such packing of the goods as is
required to prevent their damage or deterioration during
transit to their final destination as indicated in the contract.
5.2 The packing shall be sufficient to withstand, without limitation,
rough handling during transit and exposure to extreme
temperatures, salt and precipitation during transit and open
storage.
5.3 Packing case, size and weights shall take into consideration,
where appropriate, the remoteness of the goods` final
destination and the absence of heavy handling facilities at all
points in transit.
5.4 The packing, marking and documentation within and outside
the packages shall comply strictly with such special
requirements as shall be expressly provided in accordance
with international standard and practice.
6. Delivery of
Goods
6.1 Delivery of the goods shall be made by the Supplier in
accordance with the terms specified by the Purchaser in its
schedule of requirements.
6.2 For purposes of the contract "FOB", "C&F", "CIF", "CIP" and
other trade terms used to describe the obligations of the
parties shall have the meanings assigned to them by the
current edition of the International Rules for the Interpretation
of the Trade Terms (INCOTERMS) published by the
International Chamber of Commerce (ICC), Paris.
7. Insurance 7.1 The goods supplied under the contract shall be fully insured
in the currency of the bid price against loss or damage
incidental to manufacture or acquisition, transportation,
storage and delivery in the manner specified.
7.2 Where delivery of the goods is required by the Purchaser on
a CIF or CIP basis to a specified destination, the Supplier
shall arrange and pay for insurance, naming the Purchaser
as the
Beneficiary and the Supplier shall be required to meet all
transport and storage expenses until delivery.
8. Warranty 8.1 The Supplier warrants that all the goods supplied under the
contract shall fully comply with the specification laid down in
the contract.
8.2 The warranty shall remain valid for one year after the goods
have been delivered to the final destination indicated in the
contract, and accepted by the Purchaser after installation and
commissioning of equipment by the Supplier.
8.3 The Purchaser shall promptly notify the Supplier in writing of
any claims arising under this warranty.
8.4 Upon receipt of such notice, the Supplier shall, within 30 days
replace the defective goods without cost to the Purchaser.
The Supplier will be required to remove, at its own risk and
cost, the defective goods.
9. Payment 9.1 Payment shall be made in the currency in which the contract
price has been stated in the Supplier`s tender.
9.2 Payment of the goods supplied from within Liberia shall be
made in United States Dollars after the delivery and
installation and commissioning of goods to the satisfaction of
the Purchaser.
9.3 Payment of the goods to be supplied from abroad shall be
made in the following manner:
a. On shipment: Eighty (80) percent of the contract
price of the Goods shipped shall be paid through
irrevocable confirmed letter of credit opened in
favour of the Supplier in a bank in its country,
upon submission of documents.
b. On acceptance: Twenty (20) percent of the
contract price of goods received shall be paid
within thirty (30) days of receipt of the goods upon
submission of claim supported by the acceptance
certificate issued by the Purchaser.
(NOT APPLICABLE)
Or
c. Full (100%) payment on satisfactory delivery and
acceptance of goods. (APPLICABLE)
10. Prices 10.1 Prices charged by the Supplier for goods delivered under the
contract shall not vary from the prices quoted by the Supplier
in its sealed quotation.
11. Liquidated
Damages
11.1 If the Supplier fails to deliver any or all of the goods within the
time period specified in the contract, the Purchaser shall,
without prejudice to its other remedies under the contract,
deduct from the contract price, as liquidated damages, a sum
equivalent to 1.0 percent of the contract price of delayed
goods for each week of delay until actual delivery, up to a
maximum deduction of 10 percent of the delayed goods`
contract price. Once the maximum is reached, the Purchaser
may consider termination of the contract.
12. Resolution of
Disputes
12.1 The Purchaser and Supplier shall make every effort to
resolve amicably by direct informal negotiation any
disagreement or dispute arising between them under or in
connection with the contract.
12.2 If, after thirty (30) days from the commencement of such
informal negotiation, the Purchaser and Supplier have been
unable to resolve amicably a contract dispute, it shall be
referred by either party to an adjudicator agreed by the
parties. In the event of disagreement, the adjudicator shall be
appointed in accordance with the Laws of the Republic of
Liberia.
13. Governing
Language
13.1 The Governing Language shall be English
14. Applicable
Law
14.1 The applicable law shall be the Laws of the Republic of
Liberia.
15. Notices 15.1 Purchaser`s address for notice purposes
Hse No. C-124 between 15 & 16 Streets, Gardner Avenue.
Monrovia, Liberia
15.2 Supplier-s address for notice purposes:
___________________________________
____________________________________
16. Taxes and
Duties
16.1 The Supplier shall be entirely responsible for all taxes, duties,
License fees and other such levies imposed by the
Government of the Republic of Liberia.
17. Operation,
Maintenance and
Spare-parts
Manuals
17.1 The successful Supplier shall supply a copy of
manufacturer`s operation, maintenance and spare-part
manuals of the goods (Equipment).
Section III. Form of Contract
THIS AGREEMENT made the _____ day of ______________20 ____ between [name of
Purchaser] (hereinafter called “the Purchaser”) of the one part and [name of Supplier] of [city and
country of Supplier] (hereinafter called “the Supplier”) of the other part:
WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz.,
_____________________________________________________________________________
_______________________________________________________________
[brief description of goods and services]
and has accepted a tender by the Supplier for the supply of those goods and services in the sum
of [contract price in words and figures] (hereinafter called “the Contract Price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and e

Documents

 Tender Notice